World Vision International is a Christian relief, development and advocacy organization dedicated to working with children, families and their communities worldwide to reach their full potential by tackling the causes of poverty and injustice. World Vision - Iraq Office is looking for a highly qualified and motivated person for the position of Grants Finance Coordinator – Erbil.
JOB PURPOSE:
The position provides strategic financial input to decisions on all funding streams, to implement financial policies in such areas as, but not limited to: budget, cash management and forecasting, funding by donors (especially Governments), recording and documentation, project auditing, monthly financial reporting and local resource acquisition; being cognizant of World Vision International financial policies. The Grants Finance Coordinator plays an advisory role to the Finance Director and the rest of the senior leadership team on matters related to risk management, internal controls systems and their impact on the overall grant management and compliance issues.
MAJOR RESPONSIBILITIES:
Grants / Projects Financial Management and Reporting
- Ensure that all grants/projects reports are discussed with the project team and passed to donors and support offices within the required time schedules. Respond to respective queries in relation to these reports from donors, support offices, internal WV Iraq team, partners and other stakeholders, as relevant.
- Ensure timely grants/project budgets development, as well as budget revisions, when required. Assist with adequate budgeting of activities, office, technical and other relevant cost, ensure sufficient support cost share is included in the budget.
- Regularly review and analyze grant expenses and variances to advise the stakeholders on expenditure trends and potential issues.
- Correspond with WV SOs, donors and WV Iraq team regarding project income, expenditure, and reporting. Ensure that project income is sufficiently committed on PBAS at all times including the approval of carry forwards.
- Ensure that various donor regulations are complied with in all grant transactions and processes; keep the Finance Director informed on all major compliance issues/challenges while taking the necessary corrective steps.
- Timely update the Salary and CAL allocation tools
- Assist office in the preparation to grants start and closeouts plan to ensure compliance with award requirements.
- Develop and maintain good professional networks with the Donors, Grant Managers/coordinators, SOs, DMT, partners and other stakeholders
Capacity Building
- Participate in and/or co-facilitate grants start up workshop in collaboration with the WV Iraq team and respective SOs.
- Play an active role in training and mentoring finance and non-finance staff, including partners on matters related to grant management
- Participate in the regional and global grants community forums (internal and external to WV).
Risk Management
- Follow up with implementation of audit recommendations related to grants management and addressing common audit findings, ensure no disallowed cost is recorded. Participate in audit preparation to provide required information.
- Perform partner monitoring visits to ensure financial controls and procedures are in place.
- Ensure full compliance with LDR and Costs Allocation policy requirement
- Assist Finance Director in the development and revisions of accounting policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations.
- Review all donor contracts, MOUs to ensure finance requirement compliance during the implementation
Perform other duties as required.
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE:
- Minimum 5 years of experience in finance position with medium business/medium NGO/government agency.
- Minimum 3 years of experience in finance management position.
- Experience in major donor regulations (US, UK, Australia, Germany, Canada and other Governments, BPRM, EC/ECHO, WFP, UN agencies) is a must.
- Experience with humanitarian aid in-country is a must
- Practical knowledge of accounting principles, financial systems, budget/cash flow monitoring and, internal financial controls & procedures
- Practical knowledge of government grant regulations and financial reporting requirements.
- Ability to solve complex problems and to exercise independent judgment.
- Good working knowledge of computerized accounting systems must be computer literate in Microsoft Office programs.
- Proficiency in written and spoken English.
- Good oral/written and interpersonal skills.
- Ability to work on a cross-cultural environment with a multi-national staff.
- Ability to travel regionally and internationally.
- Ability to work effectively under pressure and handle multiple tasks.
- High sense of responsibility and attention to detail
- Bachelor’s degree in Accounting, Finance or Business Administration, or a related field.
- MBA in Finance, MSC in Finance/Accounting/Auditing preferred.
- ACCA, CIMA or CPA preferred.
- A full commitment to World Vision’s core values and mission statement.
- Full adherence to World Vision Child Protection, Code of Conduct and Conflict of Interest policies.
- Full Adherence to security protocols.
Travel and/or Work Environment Requirement:
- The position requires ability and willingness to travel domestically and internationally up to 25% of the time.
Physical Requirements:
- Good condition to be able to travel in fragile operational context.
Language Requirements:
- Fluency in English and Arabic
Applicant Types Accepted:
- Local 1 (based in country – Iraq/Erbil)
- Local 2 (based in home country – work remotely)
Only short listed candidates will be contacted
Mode of Application:
No information inquiries will be handled over the phone. Only short listed candidates will be notified for the interview. The deadline for application is 17 January 2023.
As a Child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks
