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Compliance Coordinator

Posted 3 months ago by World Vision
Location Erbil Job Type Permanent
Salary Sector NGO

PURPOSE OF POSITION:

World Vision is seeking a dynamic and detail-oriented professional to provide compliance oversight and quality assurance for partner activities in the field. Central to the role is representing WV values and compliance assurance standards and practices. The Compliance Coordinator will assist the compliance team and senior management in achieving strict adherence to WV compliance standards by partner organizations by providing detailed assessments as to the efficiency, effectiveness, compliance, and financial regularity of partner operations. The Compliance Coordinator will proactively identify any risk or compliance issues and perform periodic spot checks on the partner organization’s finances, programming and operations.

 

MAJOR RESPONSIBILITIES:

Partnership Compliance and Oversight

  • Contribute in managing Implementing Partners relationship on compliance and audit aspects such as due diligence, mitigation plan follow-up.

  • Conduct periodic reviews of internal controls to ensure compliance procedures and protocols are followed.

  • Conduct periodic reviews of internal controls to ensure compliance procedures and protocols are followed

  • Suggest measures for mitigating and preventing such risks to the Head of Compliance and Finance Director, discuss the main findings and recommendations with the Head of Compliance and draft an action plan to be discussed with the Head of Compliance for any risks identified.

  • Ensure the toolkit for partnership engagement, implementation, and management throughout project cycle is tailored for any specific needs or risks faced in GoS area programming

  • Perform partner mapping for GoS area partners and maintain partner-mapping document.

  • Assist in reviewing partner financial, procurement, human resources records by spot-checking accounting reports and statements, reviewing journal entries and vouchers, employment records, supply chain management records, as well as vendor and employee screening in order to ensure smooth functioning of sub-grant awards.

  • Assist in BIS license requirement and tracker, and ensure due-diligence requirements are in place.

  • Provide oversight on partner financial management of sub-grant awards as well as oversight and reporting on partner overall operations.

  • Participation in tender committees and spot-checking and oversight provided for partner tender related documents and procurement activities.

  • Ensure that adequate system is in place to ensure incident management

  • Ensure that adequate system is in place to ensure incident management

  • Monitoring partner compliance with WV and donor rules and guidance throughout the lifecycle of our work with the partner, including: Communicating any issues to partners, and assisting them in resolving issues of noncompliance; Reviewing partner interim and final reports for donor compliance criteria, prior to submission.

  • Review and conduct desk verification on all documents/ forms received by the partners.

  • Perform periodic compliance audits to evaluate partner’s compliance with WV global P&C policies and proper filing of signed policy documents.

  • Perform periodic compliance audits to evaluate partner’s compliance with Block Party screening guidelines.

  • Assist P&C team in the completion of organizational capacity assessment

  • Assist P&C team with the completion of Capacity Development Action Plan

  • Assist P&C team in the Tracking and reporting on the progress P&C Capacity building implementation.

Provide support to WV Programs, Operations and Support Departments Toward Improved Partnering Relationship

  • Promote inter-partners learning on common good practices and exchange of vital information.

  • Work closely with WV staff to ensure departments support the development of partner capacity, including facilitating departmental teaming and ensuring WV departments meet with relevant partner staff on a regular basis.

  • Provide support to Operations to develop capacity-building plans with all local partners informed by adaptive, innovative and effective capacity building methodologies.

  • Provide support and oversight for Operations to ensure partners develop their organizational development plan and ensure that necessary trainings are provided to partners as determined in the plan.

  • Support the development of a partner monitoring plan and provide oversight for planning partner monitoring schedule.

  • Ensure awareness of industry changes, trends, best practices and advice leadership on potential impact of these changes.

Identification of New Partners

  • Proactively assist in the identification of new implementing partners and the potential for new and enhanced partnership opportunities

  • Participate and contribute to all of the WV partnership process steps and stages as requested.

 

KNOWLEDGE, SKILLS AND ABILITIES:

  • University (Bachelor essential, master’s preferred) relevant to the field of international relations, political science, disaster management, international development humanitarian law, data management/information systems, international/political studies, sociology, population studies and other related fields).

  • Knowledge and expertise in various aspects of the program management cycle, donor regulations and compliance.

  • Two years working experience in relevant field (report writing, academic research, international non-governmental organizations work, law, risk and data analysis, grant quality and compliance)

  • Excellent organizational, analytical and oral and written communication skills in English

  • Excellent and proven interpersonal and communication skills, particularly with fellow staff donors and stakeholders

  • Demonstrated leadership skills in working collaboratively with other partners, donors, stakeholders, host country institutions and international organizations in support of a grant acquisition and/or grant management of a project.

  • Proven ability to analyze financial data to inform programmatic management decisions as per organization’s strategy.

  • Ability to work effectively under pressure and handle multiple tasks.

  • Strong training and facilitation skills.

  • Strong organization and time management skills and attention to detail.

  • Ability to work effectively with teams and communities.

  • Knowledge of and familiarity of the Syrian Crisis.

  • Ability to analyze and integrate feedback from diverse teams and reach common ground.

  • Required willingness and ability to continue to function during a crisis situation, including during a World Vision response to a manmade or natural disaster.

  • Fluency in English and Arabic.

  • Computer literate with a high degree of proficiency and productivity – specifically excellent computer skills with proficiency in Microsoft Word, Excel, PPT and DB software.

  • High sense of responsibility and attention to detail as this position manages financial data.

  • Experience in report writing, data analysis, financial reporting and public policy or humanitarian law

  • Experience in working for non-for-profit organizations and the public sector (or relevant job in the private sector such as risk analyst, compliance officer)

  • Fluency in English and Arabic.

  • Professional licenses, as required in the field and by the donor
     

Work Environment

Complete Travel and/or Work Environment statements if applicable.

  • 80% field work

  • 20% office based

  • Position requires willingness and ability to continue to function during a crisis situation, including during a World Vision response to a manmade or natural disaster.

 

World Vision is an equal opportunity employer that values and respects the importance of a diverse and inclusive workforce and welcomes and supports all employees to achieve the maximum extent of their potential. Female candidates are particularly encouraged to apply.

Only shortlisted candidates will be contacted

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