The purpose of the Iraq Governance Performance and Accountability (IGPA) project is to advance effective, accountable, and transparent governance in Iraq. This USAID effort, implemented by DAI, will work with the Government of Iraq (GOI) at all levels to better respond to citizen needs by supporting reform initiatives and Iraqi change agents on inclusive governance and public-sector transparency, accountability, and economy.
“Reform initiatives” includes support to improve service delivery functions, public financial management, and open government initiatives. IGPA will support the GOI and the citizens of Iraq in forming partnerships and collaborative efforts to solve problems jointly. IGPA has four (4) objectives:
1. Enhance GOI service delivery capacity
2. Improve public financial management
3. Strengthen monitoring and oversight of service delivery and public expenditure
4. Support Iraqi change agents (cross-cutting objective)
IGPA also supports the fulfillment of the US Government’s commitment toward decentralization as a means toward achieving the above objectives, particularly the enhancement of the responsiveness of public services to citizens’ needs and the improvement of transparency and accountability in the use of public resources.
During the 2018 heat wave, the Iraqi public protested due to power cuts and water supply shortages. This unavailability of services is caused by many reasons; one of the main ones is the irregular electricity supply to mega water treatment plants. Power cuts and ensuing water supply shortages have been an issue in Iraq since the war, as the war destroyed most of the country’s electric generation units and power lines https://insidearabia.com/iraq-electricity-sector-critical-juncture/.
Water treatment plants in Iraq have generators to sustain power when required, as well as standard procedures for maintenance which include electrical, Mechanicall, and laboratory maintenance to fix damage in these generators and other components of the plants when needed. However, a myriad of issues in maintaining and replacing generators and electrical equipment in the plants still present challenges. A lack of budget allocation for generators, generator fuel, plant components, and preventative maintenance reduce the effectiveness of existing water treatment plants and impair the delivery of water to citizens, which is an issue especially in the summer when the demand for water increases Water and Sewage Sectors in Iraq — Sector Report: February 2013. http://www.iraq-jccme.jp/pdf/arc/water_sewage_treatment_iraq2013.pdf. IGPA/Takamul were requested by the Anbar & Ninewa Water Directorates to assist in preparing Standard Operating Procedures (SOPs) for preventive maintenance to be done for large (mega) water treatment and desalination facilities (with standby generators power between 680 and 1250 KVA). Specifically, the maintenance will target generators and plant components including pumps, filters, etc. In addition, IGPA/Takamul will develop a training program on SOPs to build operators’ capacities on implementing them.
The objective of this activity is to ensure a consistent water supply in Anbar despite power cuts through developing SOPs for preventive maintenance. The objective will be achieved through two distinct phases:
1- Prepare the SOPs for the preventive maintenance of six selected mega treatment plants’ generators and related components.
2- Build the capacity of the 10 operators of mega water treatment plants in each of the two provinces using the SOPs.
II. Specific Tasks of the Advisor:
Under this Scope of Work, a Electrical engineer shall contribute to performing, but not limited to, the specific tasks specified under the following categories:
Task One: Project Kick-off:
The Electrical engineer will submit an implementation plan within one week of signing the contract (10 pages maximum). The implementation plan must consist of the following components and be accompanied by a kick-off meeting/call (remotely is available) with IGPA staff:
A description of the project lifecycle from Electrical perspective, including the phases and detailed deliverables under each phase
The tasks under each phase, with a timeline for estimating each of these tasks
A communication protocol that describes how communication will be managed during the project
A detail description of how the work will be done without affecting the normal operation of the plan. Based on discussions with Anbar Water Directorate will select two water treatment plants to prepare
Generators preventive maintenance SOPs.
The consultant must be familiar with the equipment maintenance procedures as outlined by the manufacturer(s)
Task Two: Conduct an electrical assessment of water plants generators:
The consultant will visit the selected 2 water plants and conduct a detailed Electrical assessment to determine the current generators operation situation, capacities and efficiency including Electrical parts which needed specific electrical power capacities, the consultant will examine the current operation and preventive/routine maintenance practices, as well as maintenance records and information and collect the following information (to the extent information is available):
The consultant will conduct a detailed baseline Electrical assessment for the existing electrical generators of the two selected water plants in Anbar to identify their situation regarding the operation and efficiency and to determine and measure the key performance indicators such as the average power generating, a number of generators run hours - capacity, pump run-time, water flows in case meters and to use these indicators to measure improvement later. The consultant will examine the current operation and preventive maintenance practices, as well as maintenance records and information, as available to determine these values.
Task Three: Prepare a detailed Electrical assessment report with recommendations:
Based on the results of the assessment, the consultant will prepare a detailed assessment report of the target treatment plants including the following:
A detailed description of the different Electrical components of the plant generators and deficiencies in any of them.
The rehabilitation requirements for the deficiencies plant generators parts, including maintenance and spare parts.
Pictures describing the current situation of these plants’ generators and deficiencies in O&M practices, A Bill of Quantity of the parts needed to rehabilitate in the generators with a cost-estimate of
recommended rehabilitations to allow provincial authorities to plan these works accordingly.
The rehabilitation plan, which includes a description of the work (Electrical tasks) that need to be carried out to refurbish each of the two plants generators.
List of the challenges that face the normal operation of these generators with recommended solutions.
Task Four: Assessing Inventory of Electrical Spare Parts of the generators and Maintenance Tools
The consultant will assess the inventory of Electrical spare parts and maintenance equipment in the selected plants and accordingly create an inventory list detailing the minimum level of spare parts and components and maintenance tools that must be available at the water treatment plants at all times to operate efficiently. The minimum level of spare parts must be determined on the basis of how often the part is maintained, local market availability, number of hours of use.
The inventory list must be updated regularly using excel sheet to show availability and quantity of spare parts and what is needed. Plant manager must submit the bill of quantity (BOQ) of what materials, listed as the minimum level of spare parts, are needed to be included in the operation budget.
Task Five: Prepare Preventive Maintenance SOPs
Based on the observations during the baseline assessment of the plants and discussions with the plant operators and the water directorates in the province, the Electrical engineer will prepare detailed procedures that describe how the work will be carried out to conduct preventive maintenance of the power generators and related components of each of the two water plants. These procedures will be designed in the form of simple reference documents and guidelines to be used during an on-the-job training to build operators capacities and improve generators maintenance procedures.
They will include but not limited to the following elements:
A description of the plants and their key components
Plant manufacture production capacity, and the existing production capacity
A detailed description of the procedures used to conduct preventive maintenance of the power generators and plant components, and how to plan for the maintenance operation on a regular basis
The documents/templates that should be used to support the implementation of the processes, with clear guidelines on how to use and fill them.
The maintenance forms shall be stored handy for verification and proper documentation
Task Six: Build staff capacity to implement the developed SOPs for maintenance of mega water treatment facilities
The consultant will train 20 staff (10 from each plant) responsible for maintenance in the two treatment plants on the implementation of the standard operating procedures that were delivered for the preventive maintenance of water treatment plant’s generators.
Training will also be delivered to additional 4 staff (2 from each plant) designated by the water directorates to be used as TOT to train other operators to maintain sustainability of the effort.
Make sure that the training can be implemented practically, and address issues operators face in their day-to-day work. Furthermore, IGPA/Takamul will prepare a short, simplified version of maintenance procedures in the form of hand-outs for skilled operators with simple instructions for their day-to-day use.
To maintain normal plants operation at all times, operators cannot be trained together at one time
III. Required Deliverables:
IV. Deliverable Timeframe