Chemonics International seeks applications from qualified candidates for the position of Vetting Officer for the Iraq Regional Program (IRP) based in Mosul, Iraq. IRP is a USAID project that aims to promote an inclusive and stable Iraq; assist persecuted, conflict-affected populations; and support stabilization and recovery efforts. The Vetting Officer will be primarily responsible for managing the process for anticipated/potential recipients of US Government (USG) funding. S/he plays a support role in ensuring that program activities are implemented rapidly and effectively, in full compliance with USAID and USG policies and regulations. The Vetting Officer will work in coordination with other team members including the grants manager, senior program development officer (PDO), procurement specialist, PDOs, and regional program manager.
In coordination with the grants management units (GMUs), will compile, review, and submit requests for processing. The Vetting Officer will be responsible for checking back up documentation to ensure accuracy, and completeness of the partner information form, before submitting to the vetting unit.
Ensure that submissions are processed in a timely manner.
Manage submissions from each GMU by maintaining both the master tracker as well as the individual trackers per grant activity.
Ensure thorough record keeping by performing periodic reviews of the vetting files.
Ensure changes to vetting processes, templates, or products are implemented consistently
As required, provide surge support on grants compliance related tasks such as updating the trackers, extracting database reports to follow up with the teams on the grant activity timelines, tracking and preview of the grant activity close out under the supervision of the Program Compliance Officer.
Minimum one-year relevant administrative work experience preferred.
Strong administrative skills, word processing abilities, and a very high level of attention to detail.
Strong organizational skills and ability to multitask and prioritize in a fast-moving team.
Ability to prioritize and carry out assignments to timely completion and adhere to prescribe routines and practices.
Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results.
Demonstrated ability to communicate clearly and concisely orally and in writing.
Demonstrated resourcefulness s in problem- solving and initiative to learn new skills.
Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment that communicates the established message of the program.
Working proficiency in office computer applications, including MS Word, and Excel.
Fluency in written and oral Arabic and English is required; Written and oral fluency in Kurdish, and other local languages is a plus, but not required.