The position holder is responsible for:
travel arrangements for GIZ personnel, groups and other GIZ partners, including scheduling flights and ground transportation, booking accommodations and handling any other trip-related tasks.
administrators typically work for GIZ - Iraq Depending on the size of GIZ in Iraq he/she may work as part of a team
liaising with customers in a service-oriented manner on behalf of GIZ County Office • maintaining a helpful attitude to customers, ensuring that the office creates
a professional impression
coordinate effectively all activities related to logistic for contracting of services • performing general clerical services
support Logistic Officer in all tasks related to the job
dealing with all questions arising in the area of responsibility
identifying relevant problems and issues and assisting in formulating implementation oriented solutions
further developing instruments and assisting in introducing innovation and change • managing knowledge by disseminating and documenting know-how, experience and information
Performs the following tasks
Arrange Transportation, Lodging and Logistic:
As the primary function of a travel & logistic junior officer, this responsibility involves finding and arranging appropriate modes of travel, such as flights and rental cars, as well as making reservations at hotels, motels or other forms of lodging. The logistical aspect of transporting groups of people from one location to another requires a great deal of planning and organizing.
The position holder provides logistic support to GIZ operations for crossing border and distribution of the materials in the region for Country Office and for the programs.
Travel & logistic junior officer process custom declaration procedure (duty-free import of goods, entering information in customs declaration database, producing statistics), organizes and checks ship consignments, monitors clearing of goods, assists with organizing and coordinating collecting of goods. Keeping the file of import is one of the important admin tasks.
The employees of an organization will often need to be reimbursed for the cost of a hotel room, taxi ride, meal or other travel expense, and it is up to the travel & logistic junior officer to make sure that such reimbursements are properly recorded, documented and issued.
Serve as Liaison:
Sometimes an organization will rely on a third-party travel agency to plan travel arrangements, but that doesn’t mean that the travel & logistic junior officer´s work is done. It is the duty to facilitate communication between their organization and the chosen travel agency, make sure that the travel agency understands what requirements must be met and review all of the agency’s bookings for accuracy, cost-effectiveness and policy adherence.
Before each traveller can get to where they’re going, they first need to know when and how to get there. The travel & logistic junior officer is responsible for communicating such information to travellers, which can include which hotel room they’ll be occupying, the departure time of the flight they’ll be taking and the mode of transportation they’ll be using to travel to and from the airport.
The travel & logistic junior officer Skills
The junior officer must have an excellent level of organization, the ability to understand complicated logistical information and high attention to detail. Furthermore, they also need to be able to communicate with employees, supervisors and travel agencies with professionalism, clarity and accuracy. In addition to these general skills and personal characteristics, employers are looking for a travel & logistic junior officer with the following skills.
a travel & logistic junior officer focus on mastering the following:
Outstanding interpersonal communication
Working knowledge of the travel industry and logistic especially in the field of import and custom clearance
Ability to juggle multiple projects simultaneously
Understanding of travel policies and regulations
Ability to maintain and manage vendor relationships
Experience with coordinating travel arrangements and custom services for import of goods
Experience working in the travel industry and in the logistic
Firm grasp of digital data and file management systems
Required qualifications, competences and experience
University degree in accounting or related area
certificate in event management or similar area and/or
at least 3 years’ professional experience in a comparable position
Other knowledge, additional competences
good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
outstanding management skills
outstanding communication skills
confidential handling of information on staff and finances
very good knowledge of the European language widely used in the country, ideally a knowledge of German
willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Requirements for application:
Subject line of the application should clearly indicate the vacancy applied for. • CVs and motivations letters that are in the form of IMG, pictures, screen-shots and links will not be accepted.
Only shortlisted candidates will be contacted.
Applications passed the expiration date of the advertisement will not be considered.