Training and Logistics Assistant with ref. GIZ-015

Location	Duhok	Job Type	Permanent
Salary		Sector	Services

A.Responsibilities

The training and logistics assistant is part of the Civil Peace Service (ZFD) team in Dohuk. The incumbent is attached to the international advisor sports and life skills education. He or she is responsible for:

ensuring that tasks are carried out smoothly within the assigned area of responsibility
organising and coordinating all work stages
performing all daily duties in the assigned area of responsibility
liaising with partners and members of the target groups in a service-oriented manner on behalf of ZFD
maintaining a friendly and empathetic attitude to all partners and member
communicating efficiently with offices with which regular contact is maintained

B.Tasks

Assisting in Organization of Trainings and other Events

The Training Organization and Logistics Assistant:

assists international and national trainers and facilitators in preparing and implementing trainings, workshops, seminars etc.
translates for international trainers and advisors in daily routine matters
liaises with partners, owner of venues for events and caterers
ensures that participants register themselves
assists in handing out travel or food allowances to participants against signature
handles projectors and sound systems, flipcharts, pin boards and stationary
runs errands for the program team, e.g. sending letters and messages
pays bills and buys equipment for the program team in smaller quantities, collects quotations from suppliers

Driving and car service

The Training Organization and Logistics Assistant:

contributes to the pool and duty driver system in Dohuk according to agreements between the international ZFD advisor and the GIZ fleet manager
provides passenger transport in an official car for program staff, official visitors and other guests
provides service within a flexible time arrangement
helps with transporting goods
completes the vehicle log correctly and conscientiously in accordance with GIZ standards
cleans the interior and exterior of the vehicle(s) regularly
checks oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents etc.
is responsible for the project vehicle documents and their good condition, keeping a vehicle log and recording monthly maintenance
calculates monthly petrol, oil and lubricant consumption for the daily cash fund and for forwarding monthly vouchers to cost accounting
reports need for service and carries out minor repairs
immediately reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings

Knowledge management

The Training Organization and Logistics Assistant:

makes himself familiar with the goal and objectives of events he will assist to organize
uses all available information (including current radio news on traffic conditions) to update daily knowledge of road conditions, current passable routes and locations, and shares this information with other office drivers
collects relevant information from participants in trainings and other events
helps disseminating important information among participants

Other duties/additional tasks

The Training Organization and Logistics Assistant:

assists other colleagues as needed in the project, programme or office if there is no training or other task pending, carries out other office work on request
photocopies and scan documents when needed
contributes to duty driver system on evenings and weekends according to special agreements between his superior and the fleet manager in Dohuk

C.Required qualifications, competences and experience Qualifications

some tertiary education concluded with a diploma

Professional experience

at least 3 years’ professional experience in a comparable position

Other knowledge, additional competences

good working knowledge of ITC technologies (related software, smart phone, fax, email, the internet) and computer applications (e.g. MS Office)
outstanding management skills
outstanding communication skills
confidential handling of information on staff and finances
perfect knowledge in oral and written Kurdish
very good knowledge of the English language, good in oral Arabic
willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

A.Responsibilities

The training and logistics assistant is part of the Civil Peace Service (ZFD) team in Dohuk. The incumbent is attached to the international advisor sports and life skills education. He or she is responsible for:

ensuring that tasks are carried out smoothly within the assigned area of responsibility

organising and coordinating all work stages

performing all daily duties in the assigned area of responsibility

liaising with partners and members of the target groups in a service-oriented manner on behalf of ZFD

maintaining a friendly and empathetic attitude to all partners and member

communicating efficiently with offices with which regular contact is maintained

B.Tasks

Assisting in Organization of Trainings and other Events

The Training Organization and Logistics Assistant:

assists international and national trainers and facilitators in preparing and implementing trainings, workshops, seminars etc.

translates for international trainers and advisors in daily routine matters

liaises with partners, owner of venues for events and caterers

ensures that participants register themselves

assists in handing out travel or food allowances to participants against signature

handles projectors and sound systems, flipcharts, pin boards and stationary

runs errands for the program team, e.g. sending letters and messages

pays bills and buys equipment for the program team in smaller quantities, collects quotations from suppliers

Driving and car service

The Training Organization and Logistics Assistant:

contributes to the pool and duty driver system in Dohuk according to agreements between the international ZFD advisor and the GIZ fleet manager

provides passenger transport in an official car for program staff, official visitors and other guests

provides service within a flexible time arrangement

helps with transporting goods

completes the vehicle log correctly and conscientiously in accordance with GIZ standards

cleans the interior and exterior of the vehicle(s) regularly

checks oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents etc.

is responsible for the project vehicle documents and their good condition, keeping a vehicle log and recording monthly maintenance

calculates monthly petrol, oil and lubricant consumption for the daily cash fund and for forwarding monthly vouchers to cost accounting

reports need for service and carries out minor repairs

immediately reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings

Knowledge management

The Training Organization and Logistics Assistant:

makes himself familiar with the goal and objectives of events he will assist to organize

uses all available information (including current radio news on traffic conditions) to update daily knowledge of road conditions, current passable routes and locations, and shares this information with other office drivers

collects relevant information from participants in trainings and other events

helps disseminating important information among participants

Other duties/additional tasks

The Training Organization and Logistics Assistant:

assists other colleagues as needed in the project, programme or office if there is no training or other task pending, carries out other office work on request

photocopies and scan documents when needed

contributes to duty driver system on evenings and weekends according to special agreements between his superior and the fleet manager in Dohuk

C.Required qualifications, competences and experience Qualifications

some tertiary education concluded with a diploma

Professional experience

at least 3 years’ professional experience in a comparable position

Other knowledge, additional competences

good working knowledge of ITC technologies (related software, smart phone, fax, email, the internet) and computer applications (e.g. MS Office)

outstanding management skills

outstanding communication skills

confidential handling of information on staff and finances

perfect knowledge in oral and written Kurdish

very good knowledge of the English language, good in oral Arabic

willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

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