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Supply Chain Officer

Posted 3 months ago by Qandil Swedish Humanitarian Aid
Location Erbil Job Type Permanent
Salary Sector NGO
QANDIL is a Swedish non-profit, non-political, non-religious humanitarian aid organization that was founded in 1991 in Stockholm, Sweden. Which is been registered and licensed under the number of (675-F) in
Kurdistan region of Iraq. QANDIL provides humanitarian aids to Internally Displaced Persons, Refugees, and host communities in Iraq through health & hygiene, education, emergency response and protection projects.
 
Duties and Responsibilities:
  • Responsible for procurement of goods and services according to the organization’s procurement SOPs and according to donor’s mandated guidelines.
  • Ensure that the procurement and logistics documentation is complete and updated accordingly.
  • Ensure compliance with donor conditions and audit requirements.
  • Advice the line manager on all issues related to procurement and logistics, and ensure transparency and accountability in all activities in every stage of procurement.
  • Prepare accurate and timely reports. Report any suspicion of wrong-doing immediate to line manager.
  • Follow and implement guidelines set by donors as per project specifications, prepare to open bidding on multiple projects as needed to move projects forward.
  • Evaluate bidding based on guidelines set by QANDIL SOPs and donor conditions and send analysis to management and donor, if required, for consideration.
  • Manager the transportation unit, ensure compliance with organization’s processes and donor conditions on this matter, ensure that vehicle fleet is in best working condition, scrutinize vehicle log sheets, monitor fuel usage by each vehicle, and maintain records on vehicle maintenance.
  • Communicate with contractors on bidding and tendering process.
  • Carry out any other relevant duty as requested by the line manager.
Contracting responsibilities:
  • Selects vendors, places orders, and may arrange for service contract.
  • Follows up on orders to ensure that materials are shipped and delivered on promised dates. Maintains records and follow up documentations filing of purchases, shipments, and related matters as per the guidelines. 
  • Must inspect products received for quality and quantity to ensure adherence to specifications.
  • Informs other staff and vendors regarding procedural requirements (e.g. ordering and purchasing procedures, available funds, etc.) for the purpose of facilitating the purchasing process with established practices.
Archiving and filing:
  • Maintains purchasing documents, files and records (e.g. Requests for Proposal, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
  •  Performs general and program specific clerical functions (e.g. answering the telephones, distributing purchase orders, scheduling, copying, etc.) for the purpose of supporting departmental activities.
REQUIREMENTS:
  • Bachelor Degree in administration, accounting, finance, procurement or engineering;
  • At least three years’ experience in the same position or Procurement field;
  • Experience working with NGOs or humanitarian organizations is a plus; understanding of humanitarian principles & values is a must;
  • Fluency in English, Arabic and Kurdish Languages;
  • Proficiency in Microsoft Office, especially Word, Excel and Outlook email;
  • Strong organizational and problem-solving skills;
  • Possesses strong cross-cultural communication skills, both written and verbal;
  • Able to work in a team and as individual;
  • Good management, administrative and communication skills;
  • Team spirit, good communication skill, meet deadlines and time management;
  • Integrity and confidentiality qualifications are required;
  • Strong attention to details and ability to multi-task. 

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Qandil Swedish Humanitarian Aid

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http://www.qandil.org/

QANDIL is a not-for-profit, non-governmental, non-political, and non-religious Swedish humanitarian aid organization that was founded in 1991 in Stockholm, Sweden. Initially focusing on raising awa...

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