Connecting...

Supply Chain Coordinator

Posted over 4 years ago by World Vision
Location Erbil Job Type Permanent
Salary Sector NGO
World Vision International is a Christian relief, development and advocacy organization dedicated to working with children, families and their communities worldwide to reach their full potential by tackling the causes of poverty and injustice.  
World Vision - Iraq Office is looking for a highly qualified and motivated person for the position of Supply Chain Coordinator - Erbil.

PURPOSE OF POSITION:
This Purpose of Position will be used in the WVI or local Careers site, and if applicable, advertisements. Please describe the role in 2-3 concise sentences. Focus on the core of what this role is supposed to achieve. Describe the purpose of this position and how this position contributes to achieving department objectives and the management and performance of others. 
To effectively manage the Supply Chain function in line with World Vision’s procedures in order to support the timely implementation of World Vision Programs/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes. 


MAJOR RESPONSIBILITIES:

Business Requirements:
  • Understand the department's business requirements and apply them in the day to day work. 
 
Planning:
  • Advise and seek approval of internal customers of modifications from original requests.  
  • Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.  
  • Identify alternative supply sources for materials/services not under contract  
  • Resolve conflicts with deliveries and suppliers 

Strategic Sourcing: 
  • Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories. 
  • Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories. 
  • Lead negotiations for the assigned Categories.  
  • Depends on context, conduct or supervise the Sourcing Events for the Field Office.5. Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process. 
  • Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained. 
 
Supplier Contract and Relationship Management: 
  • Accurately complete the master data management form (or contract/supplier register) 
  • Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities. 
  • Ensure that contractual conditions and performance indicators are understood by the suppliers. 
  • Identify & resolve or escalate contract-related issues both internally and externally. 
  • Analyze supplier performance based on customer feedback information & other sources and coordinate with suppliers for improvement. 

Procurement Execution 
  • Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.  
  • Follow Procurement Policies and guidelines in Supplier Award decisions under the applicable threshold.  
  • Manage PO Change requests coordinating with Requesters, Budget Owners, and Suppliers 
  • Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered. 
 
Data Management, Analysis, and Reporting 
  • Collect and analyze organization-wide data to support decision-making  
  • Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated 
  • Conduct spend analysis to support strategic sourcing activities and Supplier Relationship Management 
  • Prepare summary report of supplier bid responses for Procurement Committee award decision meetings 
  • Track and analyze procurement performance and savings against established target levels  
 
Process, Procedure, and Policy 
  • Conduct all procurement related tasks as per the approved procurement policies, processes, and guidelines.  
  • Advice management regarding any challenge/risks/ impractical guidelines. 
  • Collect customer feedback relating to the policies, processes, and guidelines, and report to NO Management for improvements or change, 
  • Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans. 

Systems Development and Implementation 
  • Conduct supplier pre-qualification for all new-suppliers and maintain records. 
  • Participate in the development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services. 
  • Maintain proper filing and record keeping as per the guidelines set by the management. 
  • Coordinate with Requesters to close out open POs in a timely manner. 
  • Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD. 
  • Participate in process to Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans. 
  • Periodically monitor the progress on implementation of recommendations and update the management of all parties. 

Leadership and Coaching 
  • Manage the performance of direct reports through performance reviews, frequent conversations and other methods as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement  
  • Ensure that all Supply Chain staff members understand Procurement Policies, Processes, and Systems 
  • Plan and coordinate departmental meetings to review the status of tasks and update the Senior Management Team on the progress of the departments’ functions. 

Training and Capacity Building 
  • Coordinate, participate in, and/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems 
  • Conduct Partners' / Sub-Grantees' capacity assessment and capacity building plans as per the set framework/guidelines. 
  • Train the Partners / Sub-Grantees based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management. 
 
KNOWLEDGE, SKILLS, AND ABILITIES:
  • University degree in Business Administration, Procurement or similar degree, or equivalent experience (intermediate CIPS) 
  • At least 2 years' experience in Procurement or Supply Chain 

Work Environment
Complete Travel and/or Work Environment statements if applicable.
  • The position requires the ability and willingness to travel domestically and internationally up to 20% of the time. 

Share this Job

World Vision

World Vision logo
http://www.wvi.org/iraq

After assessments were completed, World Vision has secured registration to work in the three governorates with approximately 2.1 million internally-displaced persons (IDPs). The major concentration...

Live Jobs: 8 - View all Jobs
Sector Specialisms: NGO
Office Location: Erbil-Iraq