The purpose of the Iraq Governance Performance and Accountability (IGPA/Takamul) project is to advance effective, accountable, and transparent governance in Iraq. This USAID effort, implemented by DAI, will work with the Government of Iraq (GOI) at all levels to better respond to citizen needs by supporting reform initiatives and Iraqi change agents on inclusive governance and public-sector transparency, accountability, and economy. “Reform initiatives” includes support to improve service delivery functions, public financial management, and open government initiatives. IGPA/Takamul will support the GOI and the citizens of Iraq in forming partnerships and collaborative efforts to solve problems jointly. IGPA/Takamul has four (4) objectives:
1. Enhance GOI service delivery capacity
2. Improve public financial management (PFM)
3. Strengthen monitoring and oversight of service delivery and public expenditure
4. Support Iraqi change agents (cross-cutting objective)
The KRG Project Management Training and Capacity Building Specialist will work to carry out the objectives for the IGPA project’s Objective 2 program aimed at improving PFM in the Kurdistan Regional Government (KRG).
Effective public-sector project management and planning requires ministry and provincial staff to have the proper skills, tools and techniques for implementation. Public sector institutions should ensure the proper use of public resources for capital projects through effective and efficient public sector project management skills and processes. The timely and cost-effective implementation of public projects requires institutions that ensure projects are fully funded, transparently monitored and effectively managed.
The department of projects planning and implementation in the KRG governorates are responsible for planning, implementation and monitoring of public sector projects that are reflective of the citizens needs. However, the governorates are still not using effective tools and techniques to manage the public-sector projects. Effective and efficient project management and implementation by the governorates will help in implementing the projects that address the priority service delivery needs of the citizens.
IGPA is supporting KRG governorates in building capacity in finance and accounting through budget planning, implementation and monitoring and the KRG Ministry of Planning and line ministries in developing and implementing a systematic approach to capital budget using a best practice Public Investment Framework. The project management training and capacity building for the provincial finance and accounting units will complement the PIM, systematic capital budgeting and PFM strengthening of the provincial finance and accounting units. The work includes clarification to the projects management concept with processes and tools development to support the process implementation of public infrastructure projects.
The KRG governorates have approached IGPA/Takamul to provide training and technical support to the department of project planning and implementation to develop the capacity of the engineers in the mentioned department on the processes, procedures and tools for project management.
The main objectives of the KRG Projects Management Training and Capacity Building Specialist scope of work are to:
Assess the current process and procedures for public sector project management to identify process and skills-building gaps in the KRG governorates.
Develop training materials and capacity building plan for strengthening the project management skills for KRG governorate staff.
Conduct a comprehensive training program for KRG governorate staff responsible for project management with follow up capacity building and on-the-job training sessions.
Specific Tasks of the Consultant
Under this Scope of Work, the Consultant shall contribute to performing, but not be limited to, the following specific tasks Task 1: Conduct an assessment of the current processes and procedures and level of knowledge and skills of the KRG governorate staff responsible for capital project planning and implementation. The consultant will conduct the detailed assessment of the units’ processes and procedures and the level of knowledge and skills relevant staff responsible for capital project planning and implementation. The consultant will validate the preliminary findings with the staff and finalize the assessment based on the staff’s feedback.
Task 2: Develop comprehensive training materials on effective project management. Based on the results of the assessment, the consultant will develop comprehensive training materials to train the relevant governorate staff on effective project management. The KRG Project Management Training and Capacity Building Specialist will develop the draft materials in English and Kurdish. The comprehensive training materials should include PowerPoint presentations, tools, case studies and practical exercises, and reference materials based on the Government of Iraq's current laws and regulations and international best practices.
Task 3: Conduct comprehensive training programs in effective project management. The training specialist will conduct training programs in project management for the relevant governorate staff. The training program may involve 1 – 2 training events for up to 24 participants to cover the four KRG governorates and all relevant staff.
Task 4: Conduct follow up capacity building and on-the-job training sessions for the KRG governorate staff trained. To reinforce the knowledge and skills learned from the comprehensive training programs, the training specialist will conduct at least 1 – 2 follow up capacity building and on-the-job training sessions for the relevant staff of the four KRG governorates in coordination with the IGPA/Takamul PFM advisors. Task 5: Develop and submit a final report. The training specialist will develop a final report. The report should include but not be limited to a description of activities and achievements with a section entitled “event report” (which includes a separate detailed description of each training event and follow up capacity building session). The report should include quotes and photos from beneficiaries describing how the trainings will benefit their work, justification of any deviation from the original implementation plan, implementation challenges, and how the challenges were addressed. An initial copy will be due by the end of contract week 8. Revisions may be requested with the final submission due date but should not be later than the contract end date.
During the implementation period (anticipated duration of 75 working days /15 weeks) the consultant will provide weekly reports in English covering but not limited to achievements and highlights for the previous week, challenges with high-quality photos, and meeting notes. The weekly reports should be submitted to the PFM Lead and Regional PFM Coordinator by COB Tuesday for the previous week.
Task Deliverable Task 1: Conduct an assessment of the current processes and procedures and level of knowledge and skills of the KRG governorate staff responsible for capital project planning and implementation
Prepare comprehensive assessment report in English. Assessment report in English and Kurdish (Word/ PDF)Word/ PDF) Task 2: Develop comprehensive training materials for effective project management training events.
- Prepare training materials based on the findings of the assessment report and input from the government counterparts in effective project management. - Training materials – Power point presentations, worksheet tools, case studies, practical skills building exercises in English and Kurdish (word / PDF) Task 3: Conduct 1- 2 comprehensive training programs in effective project management for relevant KRG governorate staff.
Prepare event reports in English, photos and attendance sheet.
Event reports, photos and attendance sheet. (word / PDF)
Task 4: Conduct follow up capacity building and on-the-job training sessions
Conduct follow up and on-the job training sessions for the trained relevant governorate staff
Prepare meeting minutes for
Meeting minutes/notes in English (word / PDF) each follow up session
Task 5: Develop and submit a final report
Prepare a final report in English that includes but is not limited to a description of activities and achievements with a section entitled “event report” with a separate detailed description of each training event and follow up capacity building session.
The report should including quotes and photos from beneficiaries describing how the trainings will benefit their work, justification of any deviation from the original implementation plan, implementation challenges, and how the challenges were addressed.
Final report in English word / PDF)`
Minimum 10 - 15 years experience in capital project management in the public sector ;
Experience facilitating instructor led and/or distance-learning training and development courses in project management and/or related topics;
M.A. or M.S. degree in related field such as engineering;
Strong team and client relationship skills;
Possesses cultural sensitivities and insights critical for effective classrooms of diverse adult participants;
Previous USAID experience highly desirable.
Excellent written and speaking Kurdish language skills.