Senior Programme Assistant

Posted 7 months ago by UNOPS
Location Baghdad Job Type Contract
Salary Sector NGO
Duration: 1 Year (renewable subject to funds availability and satisfactory performance)
Application period:19-Jul-2019 to 02-Aug-2019
In 2016, the Counter-Terrorism Executive Directorate (CTED), on behalf of the Counter-Terrorism Committee (CTC) of the Security Council, visited Iraq to review implementation of Security Council resolutions 1373, 1624 and 2178.
Following in-depth consultations with the Government of Iraq, resident embassies, UN entities and civil society, CTED developed a list of 16 priority capacity-building projects  to be implemented by the Government of Iraq. In March 2016 and May 2017, the Chair of the Counter-Terrorism Committee convened two informal meetings of the Committee to share the identified needs and related assessment with assistance providers and implementing partners.
The objectives of the project are to implement UNOCT/UNCCT activities in 2019-2020 related to four specific projects expressly approved by the Government of Iraq, specifically:
  • Capacity Building Programme for Iraq’s Financial Intelligence Unit on Countering Terrorism Financing;
  • Support to Iraq on Youth Employment and Skills Development to Prevent Violent Extremism; 
  • Support to Iraq on preventing violent extremism through Strategic Communications; and 
  • Mitigating the Risk of WMD/CBRN use by Terrorists
  • In addition, a further objective is to provide operational support for a fifth project, “Developing an Integrated Comprehensive National Strategy,” requiring a mapping of existing initiatives and efforts in this field, and close collaboration and consultation with relevant government ministries, embassies, UN entities and civil society.

This position is located at United Nations Assistance Mission for Iraq (UNAMI) in Baghdad, Iraq, in the Office of the Deputy Special Representative of the Secretary-General (DSRSG).  The incumbent of this position will be a staff member of UNOPS under its full responsibility. The position  is located at the United Nations assistatnce Mssion for Iraq in Baghdad. The incumbent will be supervied by the Policy Affairs Officer based in Baghdad.
Functional Responsibilities
  • Within limits of delegated authority, the Senior Programme Assistant will be responsible for the following duties:
  • Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
  • Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
  • Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
  • Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system. 
  • Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
  • Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
  • Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
  • Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
  • Provides guidance/training to new/junior staff.
  • Performs other duties as assigned.
Education/Experience/Language requirements
  • High school diploma or equivalent.
  • Bachelor degree in any related area to the position will be considered an asset  
  • Five years of experience in programme or project administration, technical cooperation or related area is requiered
  • For the post advertised, fluency in English (read, talk, write) is required.
 Contract type, level and duration
  • Contract type: Fixed-Term Staff Appointment
  • Contract level: GS-5
  • Contract duration: One year initially, renewable subject to satisfactory performance4 and funding availability

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