Sales & Procurement Coordinator

Posted 6 months ago by Malia Group
Location Erbil Job Type Permanent
Salary 10000 - 15000 Sector Sales, Administration, Logistics

Job Summary the position

·    Responsible for customers’ orders and invoicing and follows-up on all related matters.

·    performs her duties in accordance with the Malia Holding objectives & Procedures.

·    Responsible for the company's purchases. She insures that purchases have the best price & quality & that they are delivered correctly (right time & right quantity).


Duties and Responsibilities

  • Collects customers’ orders by phone /email according to a pre –defined list & call cycle
  • Collects and processes customer consultants’ requests.
  • Coordinates with all concerned parties to ensure timely delivery of all local orders of the business unit.
  • Handles employee orders.
  • Performs customer service duties: follows-up on delivery delays, Customer consultant visit delay; receives customer complaints and sends it to concerned manager through the Complaint system or other.
  • Reviews regularly sales procedures to avoid discrepancies implementation and suggests corrective measures.
  • Updates Customer Consultants about any message or instruction initiated from management
  • Prepares reports upon request from Sales Manager
  • Items requested in the Procurement Plans as generated from the MRP report prepared by the production department and approved by the site Manager.
  • Place & follows corresponding orders on Oracle.
  • Responsible of the prices & approved suppliers database on Oracle.
  • Responsible of continuously updating the approved database suppliers
  • Get price quotations, analyses negotiate; recommend corrective actions all in view of decreasing the cost of goods. Prior any action submit recommendations to Line Manager to get approval.
  • As per defined approval cycle, issue and follow execution of Purchase Orders on Oracle.
  • Prepare & follow-up supplier correspondence relative to approved orders.
  • Follow up credit notes and financial issues with suppliers.
  • Follow up claims raised with suppliers.
  • Follow up with the supplier to receive the invoice related to the receipt vouchers with the suppliers.
  • Handles and monitors landed cost entry by item:
  • Receive the Stock Receipt Voucher
  • Prepare relative Cost Vouchers
  • Ensure that the inventory is well managed in coordination with Line Manager (target monthly reviews).
  • Submit trimestral reports to upper management about cost variations and improvements or whenever requested.



Person Specification

Education & Experience

  • BA in Business Administration/Economics. MBA is a plus
  • Experience in a related field is preferable

Personal Effectiveness

  • Energetic and able to handle multiple tasks under pressure
  • Trustworthy, loyal, maintains confidentiality
  • Excellent problem solving skills
  • Proactive, Performance and Goal-oriented
  • Excellent time management skills: organizational and prioritization skills
  • Excellent planning & follow-up skills. Methodical
  • Communication skills-Open and collaborative-: towards team, Malia Group colleagues, suppliers & customer
  • Strong analytical skills: Ability to analyze large amounts of information and develop recommendations


Qualifications & Knowledge

  • Trilingual in Kurdish, English & Arabic
  • French and other languages are a plus
  • Good knowledge of Word, Excel, Power Point, Lotus Notes and custom company software
  • Ability to read and interpret technical documents related to the field



  • Ability to work independently and as a team
  • Relates to a team approach: working with diversity



  • Mature
  • Ability to negotiate
  • Proactive, can-do and will do-attitudes
  • High responsibility skills


Change Management

  • Extremely adaptable to new environments
  • Inspirational and innovative
  • Ability to advance in a fast-paced environment
  • Flexibility in working hours as schedule dictates



  • Willingness to undergo training and development to take account of changes in working methodology & technology

Self-motivated, eager to learn, contribute and advance

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Malia Group


Established in 1936, Malia Group's activities span across six different sectors: Industries, Consumer Goods Distribution, Solutions, Fashion & Luxury, Contracting and Hospitality & Real Estate. Act...

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Sector Specialisms: FMCG
Office Location: Gazna Road, Erbil, Iraq
Phone Number: +964 66 2253349