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Purchasing Officer

Posted 29 days ago by Médecins Sans Frontières
Location Mosul Job Type Permanent
Salary Sector NGO

Deadline for application: 07/10/2020

The main purpose of the job: 
  • Performing the day to day purchasing activities in a particular supply office (project level) according to MSF protocols and standards in order to ensure optimal running of the project.
Accountabilities: 
  • Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources, and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities: 
  • Constantly assessing the local market, seeking products and suppliers that offer the best value for money, and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
  • At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
  • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
  • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
  • Assisting  in the reception control process with the storekeeper
  • Performing delegated tasks according to his / her activity and as specified in his/her job description
Specific requirements for the role: 
  • Desirable: Diploma in Supply or Commerce.
  • Essential 2 years of previous working experience in a similar position or supply activities
  • Desirable experience with MSF or other NGOs
  • Essential fluency in Arabic and basic knowledge of English 
  • Computer literacy (Word, Excel, emails) and basic Mathematics 
What we offer: 
  • Legal contract and pay in accordance with MSF Salary Grid.
  • The position can also be treated as Daily Worker and pay is in accordance with MSF Daily Worker salary grid.
  • The chance to gain professional development and to develop (career path, training, etc.) within the organisation.
  • The opportunity to contribute to our objective of saving lives, alleviating suffering and working with those most in need.

How to Apply:
  • Interested candidates are invited to submit their complete application file (CV + motivation letter + references + ID card), Only applications with complete documentation will be considered.
  • By email to MSFCH-MosulEast-Recruitment@geneva.msf.org
  • Or in the CV box at Nablus Hospital 
  • Please indicate “Purchasing Officer East Mosul” in the e-mail title or on the envelope.
  • We recommend all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position. 
  • English CVs only 
  • Only shortlisted candidates will be contacted 
  • Your application will not be returned to you at any stage of the recruitment process.


FURTHER INFORMATION
ACTIVITY

MSFCH will manage COVID-19 Intensive Care Facility in the Al Salam Teaching Hospital, Mosul, in order to support DOHN’s response to COVID-19 pandemic by providing lifesaving intensive care for COVID-19 confirmed severe cases.
 
ADDITIONAL INFO
As a part of the MSFCH team, you will be directly exposed to potential contact with COVID-19 patients. Therefore, all interested candidates must ensure not to have any medical pre-existing condition that would make them more vulnerable in case of contamination of the virus.
 
COVID 19
Coronavirus disease (COVID-19) is an infectious disease caused by a newly discovered coronavirus. You can be infected by breathing in the virus if you are within close proximity of someone who has COVID-19, or by touching a contaminated surface and then your eyes, nose or mouth. People with the following pre-existing medical conditions are more vulnerable to develop complications from this disease:
  •  Age > 60 years old
  • Obesity and Severe Obesity – BMI >30 and ≥ 40
  • Diabetes
  • Cardiovascular Disease, including hypertension, coronary disease, arrhythmia, heart failure
  • Chronic lung disease (including asthma, COPD, TB), heavy smokers
  • Chronic kidney or liver disease, including Hepatitis B/C
  • Pregnancy
  • Immunosuppression/immunocompromising conditions such as:
  • Cancer treatment 
  • Bone marrow or solid organ transplant
  • Immunodeficiencies
  • hIV/AIDS
  • Prolonged use of corticosteroids or other immunosuppressants

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