The International Rescue Committee Iraq Office is seeking a qualified staff member to assist the country team in support and administrative functions for the protection program in Anbar, Iraq. The duties of the Protection Support Officer are multi faced.
Responsible for Petty cash payments, at the beginning of each month prepare petty cash payment for the protection and legal team, complete approvals, follows up with finance about spending payments to these governorates , and at the end of each month coordinate about closing these payments
Assisting the protection and legal program and other staff in raising PRs and provide them with estimated prices as required and prepare cash advance and liquidation if needed.
Work in close relation with the Administrative officers in Ramadi and Baghdad for the PRs follow-up.
Work on the open protection related PRs and prioritize the urgent ones; Ensure that the items requested are delivered to the requester(s).
Follow up with finance department about all pending and approved payments, cash advances, and liquidations.
Coordinate with IT Officer, Protection Manager and Protection Coordinator/Sr Protection Manager regarding procurement of IT related equipment for the Protection program in Anbar.
All procurement requests related to PARC program are processed in timely and transparent way.
Ensure that all medium to large procurement requests are properly tendered within the available vendor base.
Working closely with HR about program staff leaves, timesheets, clearances, daily attendance, ID badges, facilitations letters, PME’s.
Prepare and update an excel sheet shared with the Logistic department in Salah al Din for supplying and distribution protection staff with stationary
Update the main information about IRC Protection Staff (in Anbar) on a Tracking Sheet including : staff name, position, location, ID number, T7, original start date, end date, contract renewal date, end date, monthly gross salary, end of probation period, performance evaluation, mobile number, IRC email, personal email /update weekly .
Work closely with Protection Coordinator and HR with everything related to change status process for Protection staff.
Facilitate the drafting of Employment & Certificate Letter for Protection program.
Minutes of Meeting: support the Protection Manager in taking minutes during meetings if necessary.
Any other duty as requested by the Protection Manager and /or Protection Coordinator or Sr Protection Manager.
Indirect Reporting: Protection Coordinator, Field Coordinator.
Other Internal and/or external contacts:
Internal: programs, human resource, Finance, Security, Supply Chain,
External: Partner NGOs and relevant Departments
University Degree with 2 years of relevant working experience.
At least two years of prior professional experience in a similar post, working with vulnerable communities in the NGO sector.
Ability to work independently and part of a team.
Good interpersonal, organizational, and time management skills
Ability to maintain the highest degree of discretion
Ability and willingness to work and travel throughout Iraq.
Strong written, oral Arabic and intermediate English language.
Strong organizational and computer skills, practically with Word and Excel.
Detail oriented and ability to multitask.
Working Environment, Security and Travel: This position is an unaccompanied post based in Ramadi, Anbar Iraq with frequent travel to Kirkuk and occasional travel to Erbil, Iraq and must comply with all IRC security policies and procedures applicable to international staff. The overall security situation in Anbar and Kirkuk is currently fairly stable but subject to change at any time.
Standards of Professional Conduct:
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including maternity leave, gender-sensitive security protocols and other supportive benefits and allowances. Qualified female candidates are strongly encouraged to apply.
Attention Returning National Candidates:
IRC strives to attract, motivate and retain qualified national staff in our programs. We strongly encourage national or returning national candidates to apply for this position. If you are a national of the country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, IRC has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply.
IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.