The GIZ project “Support to Stabilisation and Violence Prevention in Iraq” (SSVPI) supports the stabilization process in Iraq and contributes to the prevention of violence and violent extremism through contributions to the coordination on stabilization, a funding facility addressing drivers of radicalization, and a component on dealing with the past for social cohesion.
We are a motivated, and dynamic team that values ownership of one’s areas of responsibility while working in a team and showing a cooperative spirit. We welcome applications from personalities with similar qualities. The duty station for this position is the GIZ Baghdad Office, with travel within central Iraq.
After the Iraqi armed forces succeeded in liberating the areas occupied by IS with the support of an international anti-IS coalition, a comprehensive stabilization process began in all parts of the country. SSVPI supports the dialogue between the Iraqi Government and the international community on stabilization efforts.
The SSVPI project is looking for a Project Officer who will focus on managing the grants and local subsidies allocated to partners in central Iraq through a funding facility aiming at violence prevention by addressing drivers of violent extremism. In addition, the Project Officer will be responsible for the financial capacity development of grant recipients and supporting them in the management of the allocated funds.
The funding facility will provide financial and technical support to selected community-based projects targeting vulnerable communities with conflict-related grievances and groups at risk for radicalization and possibly violent extremism.
Key responsibility will be ensuring that the allocated funds are being spent in accordance with GIZ rules and regulations.
The grant manager works in close cooperation with the project management, the technical Officer on the Funding Facility, and the finance manager on the design and conclusion of grant agreements under the project.
The grant manager is responsible for:
Developing financial criteria to determine the eligibility of applications to the funding facility for the various funding instruments available (local subsidies, grants, etc.) - Evaluating financial proposals submitted to the funding facility
Ensuring that administration of grants by partners/recipients is in accordance with GIZ standard procedures as well as rules and regulations
Financial planning, monitoring and advisory services for grants in the project, incl. management of auditing process
Designing and implementing trainings for / capacity development of partners/grant recipients
Effectively coordinating with the staff of the Finance/Admin Team of the Cluster and with the Commercial Affairs Department at GIZ Head Office
Funding Facility and Grant Management
Supporting the development of criteria for financial and administrative aspects for selection of grant recipients under the fund, with specific criteria for each funding instrument (local subsidies, grants, etc.)
Conducting commercial and legal eligibility check of applicants and assesses financial proposals of applicants
Content alignment of grants with implementing partners/recipients according to the rules of GIZ together with the technical Project Officer – Funding Facility
Monitoring of coherence of implementation with proposal/ budget and objectives of the fund and project together with the technical Project Officer – Funding Facility
Preparing and conducting interim-audits on-site to review compliance of partners/grant recipients on a rolling basis
Organizing and monitoring external audit processes as requested by GIZ
Financial Capacity Development
Providing advisory services to applicants to the funding facility (for local subsidies and grants) to ensure the quality of financial proposals
Designing training materials in Arabic for each type of funding instrument based on GIZ rules and regulations
Conducting training and on-site financial capacity GIZ grant management, incl. on GIZ rules and regulation, anti-corruption, compliance, and reporting
Communication and Cooperation
Communication with and advisory services to partners on all issues related to grant agreements/local subsidies according to the GIZ rules and regulations
Regular contacts to the grant recipients for verification of reports in cooperation with the team, especially the technical Project Officer – Funding Facility
Regular updates to the unit, team, and management about the implementation of grants and cash flow
Communication to Admin/Finance Team of Cluster and GIZ Commercial Unit in HQ about all grant-related matters
Ensuring regular communication and alignment towards technical units of the fund and project
Contribution to regular reporting about grant issues
Regular updates of data of grant recipients to the management for the steering of the fund and project
Monitoring the grants within the fund and project, and keeping an updated overview of the remaining value of the fund, ongoing grants/ local subsidies, payment-schedules and deadlines, incl. for audits
Providing regular overviews for management decisions and keeps respective databases up-dated
Regular reporting on grant monitoring and information management between finance monitoring and overall monitoring of the project
Supporting the development of tools and processes in grand administration and monitoring in close cooperation with the Finance/Admin Team of the Cluster and respective units at HQ
Ensuring filing and documentation of paper files and digital files in accordance with GIZ rules and regulations
Other duties/additional tasks
Reporting all problems with grant administration and compliance without delay ▪ Performing other duties and tasks at the request of management
Required qualifications, competencies, and experience
University degree (BA) in business administration, finance, accounting, and auditing or similar areas
Overall minimum of 5 years relevant professional experience in a comparable position, preferably within the field of Finance
Working experience with GIZ processes on regulations refinance and admin ▪ Experience with grant administration
Experience in budget planning for projects an explicit advantage
Experience in administering training /capacity development, or at least receipt of formal training such as “train the trainers”
Experience in the implementation of measures to prevent of corruption
Other knowledge, additional competences
Excellent working knowledge of ITC technologies and computer and online applications (e.g. Excel, MS Office, MS Teams)
Confidential handling of data and information, and personal integrity ▪ Very good knowledge of English and Arabic. Knowledge of German is an asset.
Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Requirements for application:
The subject line of the application should clearly indicate the vacancy applied for. • CVs and motivations letters that are in the form of IMG, pictures, screen-shots, and links will not be accepted.
Only shortlisted candidates will be contacted.
Applications past the expiration date of the advertisement will not be considered.