Project assistant

Posted over 1 year ago by GIZ
Location Duhok Job Type Permanent
Salary Sector Services
A.   Responsibilities
  • The programme manager, the team, and other experts for whom the Social Cohesion performs technical and administrative tasks
  • Carrying out administrative duties by collecting data, sorting, filing and sending out project files to the right personnel, workers, and stakeholders.
  • Creating and updating records ensuring accuracy and validity of information.
  • Day-to-day management of project activities.
B.   Tasks
  • under the supervision of GIZ programme manager, liaise and assist on all matters regarding the smooth implementation of the Social Cohesion activities.
  • participates in internal and external (team) meetings and workshops and assists with documenting these by taking minutes.
  • Support in creating and maintaining a filing system for the office, treats information confidentially, specifically in the areas of personnel and finance
  • Responsible for all procurement processes for the projects need starting from preparing requests for (items &services) and follow-up and perform the purchasing process as per the procurements regulations.
  • Communicate with social cohesion personnel to ensure GIZ tasks being performed adequately, on schedule and in accordance with contractual documents.
  • support social cohesion team in preparing and visiting the activities conducted by social cohesion partners and formulate the data in a bi- weekly report and send it to the GIZ team leader by COB Thursday of every two weeks.
  • Ensure participation and representation of GIZ in respective UN \ int. NGO \ KRG coordination meetings at Dohuk level in coordination with GIZ Social Cohesion.
  • Maintain a physical presence in the GIZ project office, Dohuk, meet visitors and conduct subject meetings and provide suitable information to all GIZ staff about the work of the project component in close coordination with GIZ Social Cohesion.
  • Managing specific project activities like the organisation of trainings and workshops.
  • Assist the GIZ programme manager in further tasks as required by the program.
C.        Required qualifications, competences and experience
  • Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • Good knowledge English
  • Good coordination and organizational skills
  • Discipline and punctuality
  • Customer and service-oriented attitude
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
Deadline for application: 31.12.2017

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