Project Assistant

Posted almost 2 years ago by GIZ
Location Ramadi Job Type Permanent
Salary Sector NGO

The Restoration of Peace, Livelihoods and Economic Cycles in Anbar (RePLECA) Programme is implemented by the Iraqi Ministry of Planning of Iraq and local partners with the support of GIZ, acting on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). The current program phase is from December 2019 to June 2023.
RePLECA focusses on stabilizing and improving rural livelihoods for the most vulnerable groups in Anbar Governorate by rehabilitating productive infrastructure, providing agricultural inputs, engaging in capacity development, facilitating access to public services, and supporting local peace processes. The project’s goal is to improve livelihood perspectives in the agricultural sector along the whole value chain from seed to consumption and to contribute to peaceful coexistence between and within communities. The project follows three main objectives:

  •  Increasing the yield of smallholder households
  •  Promotion of employment prospects in the broader agricultural sector and in the food industry
  •  Fostering peaceful local participation and decision-making processes with a focus on increasing economic, social and political participation.

RePLECA is partnering with international and local partners to deliver context-sensitive and tailored services. In cooperation with the Iraqi Ministry of Planning, RePLECA is working at the governmental level with the Directorate of Agriculture, Directorate of Water Resources as well as the Anbar provincial government.

A. Responsibilities
The project assistant is responsible for

  •  Carrying out general office duties as instructed.
  •  Performing general clerical services as instructed.
  •  Supporting the smooth facility management of the GIZ RePLECA Office in Ramadi.
  •  Supervising the use and maintenance of GIZ RePLECA project vehicles in Anbar.
  •  Safely and responsibly performing driving services using official vehicles.
  •  Supporting and preparing GIZ events in Anbar.

The Project Assistant performs the following tasks:
B. Tasks
1. Clerical services
The project assistant

  •  Runs errands for the program, e.g. sending letters and messages, paying bills, and buying. smaller quantities of office supplies in coordination with the Administration and Operations Manager.
  •  Reports damage to the Administrative and Operations manager organizes and monitors the service and repair of office equipment/Vehicles.
  •  Documents service requests and inquiries.
  •  Maintains an inventory for the office.
  •  Organizes and files documents in reference files or in the digital Document Management System (DMS) in line with GIZ’s filing rules.

2. Event Management and Logistics
The project assistant

  •  Organises prepares and compiles information or event materials.
  •  Organises, coordinates, and provides event logistics for GIZ events in Anbar.
  •  Assists in the preparation of delegation visits.
  •  Assists RePLECA’s subcontracted service providers with in-house event arrangements

3. Movements and Vehicle Management
The project assistant

  •  Supervises the project vehicle use in Anbar, incl. coordination of driver schedules.
  •  Helps prepare a copy of movement letters and keep updated copies in each vehicle.
  •  Responsible for the project vehicle documents and their good condition, keeping a vehicle log, and recording monthly maintenance.
  •  Calculates monthly petrol, oil, and lubricant consumption for office procurement.
  •  Ensures regular qualified checks of oil, water, brakes and brake liquid, tire pressure, battery levels, and the entire vehicle.
  •  Reports need for service and carry out minor repairs
  •  Immediately reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss, or theft of vehicle fittings.
  •  Provides passenger transport in an official GIZ car for program staff, official visitors, and guests.

4. General tasks
The project assistant

  •  Runs errands, e.g. paying invoices, delivering and collecting documents.
  •  Ensures proper facility management of the GIZ office building in Anbar.
  •  Responsible for keeping a generator log and recording monthly maintenance.
  •  Reports need for service and carry out minor repairs.

5. Other duties/additional tasks
The project assistant

  •  Performs other duties and tasks at the request of management

C. Required qualifications, competencies, and experience

  •  Certificate/diploma or similar qualification from a recognized clerical college

Professional experience

  •  at least 1-3 years professional experience in a comparable position.
  •  Previous experience with international NGO.

Other knowledge, additional competences

  •  Good working knowledge of ITC technologies and computer applications (e.g. MS Office)
  •  Fluent knowledge of the Arabic language
  •  Very good knowledge of written and spoken English
  •  Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
  •  Valid driver’s license.
  •  The ability to utilize maps, GPS systems, and car manuals.

Requirements for application:

  •  The reference number and position must be mentioned in the subject line of the email, Ref: (RA-RePLECA21-130) Project Assistant
  •  The subject line of the application should clearly indicate the vacancy applied for.
  •  CVs and motivation letters that are in the form of IMG, pictures, screen-shots, and links will not be accepted.
  •  Only shortlisted candidates will be contacted.

Applications past the expiration date of the advertisement will not be considered

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