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Project Assistant

Posted 4 months ago by GIZ
Location Erbil Job Type Permanent
Salary Sector Service
Background 
The project “Stabilization Support Iraq (SSI)” is commissioned by the German Federal Foreign Office (AA). The Project Assistant will support the work of SSI which aims at the stabilization of the IS-liberated areas in Iraq and the return of Internally Displaced Persons (IDP). Thereby the project supports the Iraqi government in improving their capacity to provide basic services in the liberated areas. Thematically the project is focusing on the support of the sectors: water, electricity, health, education and security. This includes the procurement and delivery of mobile clinics and heavy machinery such as water tanks, excavators, dumpers, waste trucks and generators as well as further supporting equipment. Further the project is supporting capacity building such as the training of mechanics of municipalities. 
Current partner governorates are: Anbar, Diyala, Ninewah and Salah ad Din. Project activities require to also travel to partners in Ninewah. This will be on a demand basis. Travel will be conducted following GIZ security standards. 
The project assistant will work in the GIZ Office in Baghdad within an international team. 
 
Overall Purpose of Post 
The project assistant will support the project team in all necessary tasks. The focus will be in the support of the operations in the Erbil Office. Therefore, main tasks will be support in communication with partners, support in monitoring activities and thematic background research. 
 
Tasks
Administrative Tasks 
  • Translate communication (phone, meetings, minutes, e-mails) in English, Arabic, 
  • Sorani, Badini 
  • Undertake administrative tasks such as preparation of paperwork for administrative 
  • processes, delivery of official letters and messages 
  • Filing documents in reference files in the office and in the GIZ Intranet (DMS) in line 
  • with GIZ’s filing regulations 
  • Manages the contact register of the project 
  • Manages the contract register of the project 
  • Supports administrative processes for contracting and payments 
  • Supports the organization of events and documents meetings, workshops and 
  • seminars within or outside the project 
  • Keeps up to date with GIZ’s rules and regulations which are relevant for the project 
  • Performs further duties and tasks at the request of the line manager 
Programmatic Tasks
  • Under guidance, is the task manager for keeping the monitoring system of donated 
  • equipment with an online application up to date 
  • Support to the Monitoring, Evaluation and Reporting of the project including the 
  • preparation of maps, tables and graphs 
  • Supports the procurement processes of the projects throughout its whole cycle 
  • Undertakes background research on project relevant themes 
  • Engage with stakeholders and partners in project processes including traveling to 
  • partners in Ninewah under GIZ Security Regulations 
  • Support to preparations and follow up of the necessary government paperwork for the project 

Required qualifications, competences and experience 
  • Bachelor’s Degree 
  • good knowledge in English, Arabic, Sorani, Badini in speaking and writing 
  • good working knowledge of ITC technologies (related software, phone, fax, email, 
  • the internet) and computer applications (e.g. MS Office) 
  • experience in office and project support are an asset 
  • understanding of Iraqi government structures and international agencies active in Iraq are an asset 
  • experience in working with IDPs, refugees or similar are an asset 
  • good organizational skills and working independently 
  • discipline and punctuality 
  • willingness to travel to Ninewah Governorate under GIZ Security Guidelines 
  • committed to contribute to the improvement of the living conditions of Iraqis 

 

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Office Location: Erbil, Iraq