Project Assistant with ref. GIZ-PAE

Location	Erbil	Job Type	Permanent
Salary		Sector	Services

Background
The project “Stabilization Support Iraq (SSI)” is commissioned by the German Federal Foreign Office (AA). The Project Assistant will support the work of SSI which aims at the stabilization of the IS-liberated areas in Iraq and the return of Internally Displaced Persons (IDP). Thereby the project supports the Iraqi government in improving their capacity to provide basic services in the liberated areas. Thematically the project is focusing on the support of the sectors: water, electricity, health, education and security. This includes the procurement and delivery of mobile clinics and heavy machinery such as water tanks, excavators, dumpers, waste trucks and generators as well as further supporting equipment. Further the project is supporting capacity building such as the training of mechanics of municipalities.
Current partner governorates are: Anbar, Diyala, Ninewah and Salah ad Din. Project activities require to also travel to partners in Ninewah. This will be on a demand basis. Travel will be conducted following GIZ security standards.
The project assistant will work in the GIZ Office in Baghdad within an international team.

Overall Purpose of Post
The project assistant will support the project team in all necessary tasks. The focus will be in the support of the operations in the Erbil Office. Therefore, main tasks will be support in communication with partners, support in monitoring activities and thematic background research.

Tasks

Administrative Tasks

Translate communication (phone, meetings, minutes, e-mails) in English, Arabic,
Sorani, Badini
Undertake administrative tasks such as preparation of paperwork for administrative
processes, delivery of official letters and messages
Filing documents in reference files in the office and in the GIZ Intranet (DMS) in line
with GIZ’s filing regulations
Manages the contact register of the project
Manages the contract register of the project
Supports administrative processes for contracting and payments
Supports the organization of events and documents meetings, workshops and
seminars within or outside the project
Keeps up to date with GIZ’s rules and regulations which are relevant for the project
Performs further duties and tasks at the request of the line manager

Programmatic Tasks

Under guidance, is the task manager for keeping the monitoring system of donated
equipment with an online application up to date
Support to the Monitoring, Evaluation and Reporting of the project including the
preparation of maps, tables and graphs
Supports the procurement processes of the projects throughout its whole cycle
Undertakes background research on project relevant themes
Engage with stakeholders and partners in project processes including traveling to
partners in Ninewah under GIZ Security Regulations
Support to preparations and follow up of the necessary government paperwork for the project

Required qualifications, competences and experience

Bachelor’s Degree
good knowledge in English, Arabic, Sorani, Badini in speaking and writing
good working knowledge of ITC technologies (related software, phone, fax, email,
the internet) and computer applications (e.g. MS Office)
experience in office and project support are an asset
understanding of Iraqi government structures and international agencies active in Iraq are an asset
experience in working with IDPs, refugees or similar are an asset
good organizational skills and working independently
discipline and punctuality
willingness to travel to Ninewah Governorate under GIZ Security Guidelines
committed to contribute to the improvement of the living conditions of Iraqis

Tasks

Administrative Tasks

Translate communication (phone, meetings, minutes, e-mails) in English, Arabic,

Sorani, Badini

Undertake administrative tasks such as preparation of paperwork for administrative

processes, delivery of official letters and messages

Filing documents in reference files in the office and in the GIZ Intranet (DMS) in line

with GIZ’s filing regulations

Manages the contact register of the project

Manages the contract register of the project

Supports administrative processes for contracting and payments

Supports the organization of events and documents meetings, workshops and

seminars within or outside the project

Keeps up to date with GIZ’s rules and regulations which are relevant for the project

Performs further duties and tasks at the request of the line manager

Programmatic Tasks

Under guidance, is the task manager for keeping the monitoring system of donated

equipment with an online application up to date

Support to the Monitoring, Evaluation and Reporting of the project including the

preparation of maps, tables and graphs

Supports the procurement processes of the projects throughout its whole cycle

Undertakes background research on project relevant themes

Engage with stakeholders and partners in project processes including traveling to

partners in Ninewah under GIZ Security Regulations

Support to preparations and follow up of the necessary government paperwork for the project

Required qualifications, competences and experience

Bachelor’s Degree

good knowledge in English, Arabic, Sorani, Badini in speaking and writing

good working knowledge of ITC technologies (related software, phone, fax, email,

the internet) and computer applications (e.g. MS Office)

experience in office and project support are an asset

understanding of Iraqi government structures and international agencies active in Iraq are an asset

experience in working with IDPs, refugees or similar are an asset

good organizational skills and working independently

discipline and punctuality

willingness to travel to Ninewah Governorate under GIZ Security Guidelines

committed to contribute to the improvement of the living conditions of Iraqis

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