Project Advisor - Grant Management & Financial Capacity

Location	Baghdad	Job Type	Permanent
Salary		Sector	Services

The GIZ project “Support to Stabilisation and Violence Prevention in Iraq” (SSVPI) supports the stabilization process in Iraq and contributes to the prevention of violence and violent extremism through contributions to the coordination on stabilization, a funding facility addressing drivers of radicalization, and a component on dealing with the past for social cohesion.

We are a motivated, and dynamic team that values ownership of one’s areas of responsibility while working in a team and showing a cooperative spirit. We welcome applications from personalities with similar qualities.

The duty station for this position is the GIZ Baghdad Office.

Responsibilities

After the Iraqi armed forces succeeded in liberating the areas occupied by IS with the support of an international anti-IS coalition, a comprehensive stabilization process began in all parts of the country. SSVPI supports the dialogue between the Iraqi Government and the international community on stabilization efforts.
The SSVPI project is looking for a Project Officer who will focus on establishing and maintaining a funding facility aiming at violence prevention by addressing drivers of violent extremism.
The funding facility will provide financial and technical support to selected community-based projects targeting vulnerable communities with conflict-related grievances and groups at risk for radicalisation and possibly violent extremism. Key responsibility will be conceptualizing and implementing said fund.
The Project Adviser will work in tandem with a Grant Management Adviser and closely coordinate with a Senior Adviser on Stabilisation and Violence Prevention.

The Project Adviser is responsible for:

Conceptual development of the fund’s scope, as well as implementation and maintenance of a steering structure/ governance structure for the fund
Endorsement of the fund and the governance structure with governmental partners and implementing regular governance meetings where strategic priorities and needs are discussed, and projects prioritized.
Developing and implementing the technical selection process of implementing partners in accordance with specified quality standards and the indicators of the project
Conducting outreach and carrying out an information campaign to mobilize potential applicants to the funding facility targeted at civil society and governmental entities on governate and local level
Provision of technical support for quality assurance to selected community-based projects in Central Iraq targeting vulnerable communities
Supporting monitoring and evaluation of grant activities and reporting about the progress of the funding facility towards management
The position will allow for a good balance between managerial responsibilities with a focus on process management, as well as content-driven/conceptual work on violence prevention. The position demands dedication to our objectives, diplomatic skills, and self-reliance.

The Project Advisor performs the following tasks:

Tasks

Set-Up and Implementation of Governance Mechanism
Develops the conceptual framework for the governance structure of the fund while ensuring buy-in and participation of the Iraqi authorities in the implementation of the fund
Identifies potential members and suggests their roles in the governance structure
Writing TOR for national advisory board and possibly regional advisory committees incl. clarification of the function of the board as well as decision taking processes and consultation processes
Preparing and implementing kick-off and regular monitoring meetings of the national advisory committee and regional committee
Developing and maintaining contact with all important stakeholders at ministries and other relevant authorities engaged in the governance structure

Kick-Start of Funding Facility & Technical Support to Implementing Partners

Developing the conceptual framework incl. tools and identifying the scope of funding facility in consultation with the project’s adviser on violence prevention (e.g. identification of thematic entry points, identification of selection criteria, application documents, M&E mechanisms, development of information materials etc.)
Launching of the fund through information campaigns, outreach-workshops for partners, organization of calls for proposals, and implementation of the selection process
Provision of technical support to the development of concept notes/proposals of implementing partners for quality assurance in coordination with the project’s adviser on violence prevention
Collecting and comments monitoring reports and uses them to support the quality of the implementation of the projects
Conducts field visits were needed for technical support and M&E

Communication & Networking

Developing relationships and manages exchange with all important governmental stakeholders on national, regional and local level as well as with a wide range of local and international NGOs
Maintaining exchange on and continuously analyse drivers of violence and radicalisation with local implementing partners, governmental entities, community-based initiatives, NGOs, and international experts and contribute to adjustments of the funding facility
Updating project management about changes in governmental structures affecting the implementation of the fund
Reporting about progress with regards to the governance structure of the fund and makes proposals for adjustments
Consolidation reports from implementing partners and support project reporting to the donor
Maintaining a good flow of communication and information between all units in the team, with other projects in the Reconstruction & Peacebuilding (RECO) Cluster, the Cluster itself and potential implementing partners
Close cooperation with the project’s Advisers on the Working Group PREV and the Adviser on Grant Management
Ensuring that cooperation and decision-making processes within the team on the funding facility run smoothly, efficiently and quality-oriented

Other duties/Additional tasks.

Performing other duties and tasks at the request of management

Required qualifications, competences and experience

Formal Qualifications

University degree (min. M.A.) in social studies, public administration or a related field. Lack of relevant degree can be compensated with substantial working experience in relevant governmental institutions or international organisations.
Overall minimum of 5 years working experience, of which at least 3 years in the field of forced migration, stabilisation, the prevention on violence and extremism or perceived ISIL-affiliated families
Working experience or intensive cooperation experience with Iraqi governmental authorities, and with non-governmental stakeholders ideally in the field of international cooperation

Technical Skills

Technical expertise on stabilisation, prevention of violent extremisms, radicalisation and violence and background in technical backstopping of related projects
Experience with partner engagement and setting up and managing joint steering structures incl. the preparation, facilitation and follow-up of high-level consultations and meetings
Experience in designing community/stakeholder outreach and information campaigns
Experienced networker, able to expand network and establish lasting working relationships with partners
Experience in the grant management and cooperation with implementing partners
Experiences with funding schemes are an asset
Excellent organisational skills and ability to keep overview of complex settings and various simultaneous tasks, attention to detail and reliability

Soft Skills

Excellent understanding of the role of civil society in Iraq as part of the refugee response
Excellent knowledge of the public administration in Iraq, governmental bodies and other authorities especially for the relevant actors in the field of social cohesion, peace building and forced migration
Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
Strong organisational competence
Strong communication skills and ability to adopt according to context
Team player and readiness to collaborate

Other knowledge, additional competences

Fluency in Arabic and English are mandatory (written and spoken). Knowledge of German is beneficial
Very good working knowledge of ITC technologies and computer applications (e.g. MS Office, MS Teams, Zoom/Webex et.Al.)
Strong managerial and organisational competencies
Ability to travel within Iraq regularly and possibly internationally is required
Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Requirements for application:

Subject line of the application should clearly indicate the vacancy applied for.
CVs and motivations letters that are in the form of IMG, pictures, screen-shots and links will not be accepted.
Only shortlisted candidates will be contacted.
Applications passed the expiration date of the advertisement will not be considered.

We are a motivated, and dynamic team that values ownership of one’s areas of responsibility while working in a team and showing a cooperative spirit. We welcome applications from personalities with similar qualities.

The duty station for this position is the GIZ Baghdad Office.

Responsibilities

The SSVPI project is looking for a Project Officer who will focus on establishing and maintaining a funding facility aiming at violence prevention by addressing drivers of violent extremism.

The Project Adviser will work in tandem with a Grant Management Adviser and closely coordinate with a Senior Adviser on Stabilisation and Violence Prevention.

The Project Adviser is responsible for:

Conceptual development of the fund’s scope, as well as implementation and maintenance of a steering structure/ governance structure for the fund

Endorsement of the fund and the governance structure with governmental partners and implementing regular governance meetings where strategic priorities and needs are discussed, and projects prioritized.

Developing and implementing the technical selection process of implementing partners in accordance with specified quality standards and the indicators of the project

Conducting outreach and carrying out an information campaign to mobilize potential applicants to the funding facility targeted at civil society and governmental entities on governate and local level

Provision of technical support for quality assurance to selected community-based projects in Central Iraq targeting vulnerable communities

Supporting monitoring and evaluation of grant activities and reporting about the progress of the funding facility towards management

The position will allow for a good balance between managerial responsibilities with a focus on process management, as well as content-driven/conceptual work on violence prevention. The position demands dedication to our objectives, diplomatic skills, and self-reliance.

The Project Advisor performs the following tasks:

Tasks

Set-Up and Implementation of Governance Mechanism

Develops the conceptual framework for the governance structure of the fund while ensuring buy-in and participation of the Iraqi authorities in the implementation of the fund

Identifies potential members and suggests their roles in the governance structure

Writing TOR for national advisory board and possibly regional advisory committees incl. clarification of the function of the board as well as decision taking processes and consultation processes

Preparing and implementing kick-off and regular monitoring meetings of the national advisory committee and regional committee

Developing and maintaining contact with all important stakeholders at ministries and other relevant authorities engaged in the governance structure

Kick-Start of Funding Facility & Technical Support to Implementing Partners

Launching of the fund through information campaigns, outreach-workshops for partners, organization of calls for proposals, and implementation of the selection process

Provision of technical support to the development of concept notes/proposals of implementing partners for quality assurance in coordination with the project’s adviser on violence prevention

Collecting and comments monitoring reports and uses them to support the quality of the implementation of the projects

Conducts field visits were needed for technical support and M&E

Communication & Networking

Developing relationships and manages exchange with all important governmental stakeholders on national, regional and local level as well as with a wide range of local and international NGOs

Maintaining exchange on and continuously analyse drivers of violence and radicalisation with local implementing partners, governmental entities, community-based initiatives, NGOs, and international experts and contribute to adjustments of the funding facility

Updating project management about changes in governmental structures affecting the implementation of the fund

Reporting about progress with regards to the governance structure of the fund and makes proposals for adjustments

Consolidation reports from implementing partners and support project reporting to the donor

Maintaining a good flow of communication and information between all units in the team, with other projects in the Reconstruction & Peacebuilding (RECO) Cluster, the Cluster itself and potential implementing partners

Close cooperation with the project’s Advisers on the Working Group PREV and the Adviser on Grant Management

Ensuring that cooperation and decision-making processes within the team on the funding facility run smoothly, efficiently and quality-oriented

Other duties/Additional tasks.

Performing other duties and tasks at the request of management

Required qualifications, competences and experience

Formal Qualifications

University degree (min. M.A.) in social studies, public administration or a related field. Lack of relevant degree can be compensated with substantial working experience in relevant governmental institutions or international organisations.

Overall minimum of 5 years working experience, of which at least 3 years in the field of forced migration, stabilisation, the prevention on violence and extremism or perceived ISIL-affiliated families

Working experience or intensive cooperation experience with Iraqi governmental authorities, and with non-governmental stakeholders ideally in the field of international cooperation

Technical Skills

Technical expertise on stabilisation, prevention of violent extremisms, radicalisation and violence and background in technical backstopping of related projects

Experience with partner engagement and setting up and managing joint steering structures incl. the preparation, facilitation and follow-up of high-level consultations and meetings

Experience in designing community/stakeholder outreach and information campaigns

Experienced networker, able to expand network and establish lasting working relationships with partners

Experience in the grant management and cooperation with implementing partners

Experiences with funding schemes are an asset

Excellent organisational skills and ability to keep overview of complex settings and various simultaneous tasks, attention to detail and reliability

Soft Skills

Excellent understanding of the role of civil society in Iraq as part of the refugee response

Excellent knowledge of the public administration in Iraq, governmental bodies and other authorities especially for the relevant actors in the field of social cohesion, peace building and forced migration

Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)

Strong organisational competence

Strong communication skills and ability to adopt according to context

Team player and readiness to collaborate

Other knowledge, additional competences

Fluency in Arabic and English are mandatory (written and spoken). Knowledge of German is beneficial

Very good working knowledge of ITC technologies and computer applications (e.g. MS Office, MS Teams, Zoom/Webex et.Al.)

Strong managerial and organisational competencies

Ability to travel within Iraq regularly and possibly internationally is required

Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Requirements for application:

Subject line of the application should clearly indicate the vacancy applied for.

CVs and motivations letters that are in the form of IMG, pictures, screen-shots and links will not be accepted.

Only shortlisted candidates will be contacted.

Applications passed the expiration date of the advertisement will not be considered.

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