Procurement Manager with ref. CI-PME

Location	Erbil	Job Type	Permanent
Salary		Sector	NGO

Chemonics International seeks applications from qualified candidates for the position of Procurement Manager for the Iraq Regional Program (IRP) based in Erbil, Iraq. IRP is a USAID project that aims to promote an inclusive and stable Iraq; assist persecuted, conflict-affected populations; and support stabilization and recovery efforts. The Procurement Manager (PM) will provide procurement support for both operational needs as well as in support of grant activities. The PM will also ensure all procurements are compliant with USAID and project policies, as well as supervising a number of procurement officers.

Responsibilities include:

Respond in a timely manner to procurement requests as approved by the RPM, Deputy Chief of Party of Operations (DCOP-O), Deputy Chief of Party of Programs (DCOP-P), and the Chief of Party (COP).
In collaboration with procurement officers and assistants, manages and procures items and/or services to support grant activities and operational requirements in response to requests from project staff.
Determine the most reasonable, fair, and expeditious procurement option for each item or service procured, in compliance with all relevant policies and procedures, and the established field procurement manual.
Work directly with local, regional, or international vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services.
Make efforts where possible to streamline the procurement process through establishing appropriate agreements with vendors. Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions.
In collaboration with the Regional Program Manager (RPM), Program Development Officer (PDO), and Grants Manager, prepare monthly projections for grant activities for submission to the Finance Manager, and actively track the clearance rates and disbursement rates of the activities.
Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file.
Visit selected warehouses in Iraq to consolidate shipments and/or repackage purchased commodities.
Where required, assist the RPM or DCOP-Ops in preparing waiver requests or other procurement related approval documentation.
Provide procurement status reports and inventory summaries as requested by project staff.
Travel as required to inspect and/or receive delivery of equipment at activity sites.
Participate and stay informed of the strategic programmatic objectives in order to support the development of budgets with realistic procurement timelines and budgets aligned with the intent of the initial activity design.
As needed, actively participate in the problem solving and troubleshooting throughout the grant cycle to assure implementation remains within the spirit of the original design concept.
Liaise directly with project’s home office regarding international procurements and payments, when applicable
Participate in the activity kickoff meeting with grantees to ensure that the grantees understand what information must be provided to articulate and clarify specifications that are in line with the grant budget and intent of the grant.

Qualifications:

A Bachelor’s degree in a relevant field such as business administration, or management is required.
Minimum of at least five (5) years of relevant experience, preferably working with USAID or other international-donor funded projects or NGOs in the field of subcontracts, grants, procurement, or related areas.
Strong organizational, management, and administrative skills.
Experience and/or good understanding of procurement procedures of international organizations.
Ability to work in a professional and cordial manner with fellow staff members, visitors, and partner institutions, including international and local NGOs, governmental entities, support organizations, and the general public.
Must be capable of lifting and moving items with a weight of 20 Kilograms.
Working proficiency in basic office computer applications including MS Word and Excel.
Fluency in written and oral Arabic and English is required; Written and oral fluency in Kurdish, and other local languages is a plus, but not required

Responsibilities include:

Respond in a timely manner to procurement requests as approved by the RPM, Deputy Chief of Party of Operations (DCOP-O), Deputy Chief of Party of Programs (DCOP-P), and the Chief of Party (COP).

In collaboration with procurement officers and assistants, manages and procures items and/or services to support grant activities and operational requirements in response to requests from project staff.

Determine the most reasonable, fair, and expeditious procurement option for each item or service procured, in compliance with all relevant policies and procedures, and the established field procurement manual.

Work directly with local, regional, or international vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services.

Make efforts where possible to streamline the procurement process through establishing appropriate agreements with vendors. Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions.

In collaboration with the Regional Program Manager (RPM), Program Development Officer (PDO), and Grants Manager, prepare monthly projections for grant activities for submission to the Finance Manager, and actively track the clearance rates and disbursement rates of the activities.

Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file.

Visit selected warehouses in Iraq to consolidate shipments and/or repackage purchased commodities.

Where required, assist the RPM or DCOP-Ops in preparing waiver requests or other procurement related approval documentation.

Provide procurement status reports and inventory summaries as requested by project staff.

Travel as required to inspect and/or receive delivery of equipment at activity sites.

Participate and stay informed of the strategic programmatic objectives in order to support the development of budgets with realistic procurement timelines and budgets aligned with the intent of the initial activity design.

As needed, actively participate in the problem solving and troubleshooting throughout the grant cycle to assure implementation remains within the spirit of the original design concept.

Liaise directly with project’s home office regarding international procurements and payments, when applicable

Participate in the activity kickoff meeting with grantees to ensure that the grantees understand what information must be provided to articulate and clarify specifications that are in line with the grant budget and intent of the grant.

Qualifications:

A Bachelor’s degree in a relevant field such as business administration, or management is required.

Minimum of at least five (5) years of relevant experience, preferably working with USAID or other international-donor funded projects or NGOs in the field of subcontracts, grants, procurement, or related areas.

Strong organizational, management, and administrative skills.

Experience and/or good understanding of procurement procedures of international organizations.

Ability to work in a professional and cordial manner with fellow staff members, visitors, and partner institutions, including international and local NGOs, governmental entities, support organizations, and the general public.

Must be capable of lifting and moving items with a weight of 20 Kilograms.

Working proficiency in basic office computer applications including MS Word and Excel.

Fluency in written and oral Arabic and English is required; Written and oral fluency in Kurdish, and other local languages is a plus, but not required

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Chemonics International Inc.