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Procurement Compliance Manager

Posted 5 months ago by Chemonics International Inc.
Location Baghdad Job Type Permanent
Salary Sector NGO

Background

The Iraq Durable Communities and Economic Opportunities (DCEO) is a United States Agency for International Development  (USAID) program implemented by Chemonics International in Iraq. DCEO aims to support vulnerable communities to build community resilience against destabilizing factors by increasing their adaptive capacity and economic well-being. The project consists of two objectives. Objective 1, Adaptative capacity of vulnerable communities increased is achieved through two components. Component 1.1 seeks to mitigate drivers of conflict in targeted communities and Component 1.2 seeks to enhance community leadership of inclusive local development.  Objective 2, Economic well-being of communities advanced, will rest on the assessments, analysis, foundations, and groundwork of Objective 1.

The Procurement Compliance Manager supports Objectives 1 and 2. Under the anticipated 100 Solutions for Stability Task Order DCEO will support Iraqi communities to address key drivers of instability through community-based solutions. The Procurement Compliance Manager will support both operations and technical procurement needs of target communities. The Procurement Compliance Manager will also support the anticipated Iraq Business Competitiveness and Job Creation Initiative (BCJCI) Task Order under DCEO Objective 2 to promote sustainable enterprise competitiveness, increase employment, and expand private sector development working with micro, small, and medium size Iraqi businesses and entrepreneurs.

Reporting

The Procurement Compliance Manager reports directly to the Operations Director and works closely with the Grants and Implementation Director.

Responsibilities:

  • Responds in a timely manner to procurement requests as approved by the Operations Director and other project staff.
  • Supervises a team of two Procurement Assistants also based in Baghdad.
  • Ensures overall compliance and adherence to compliance and competition rules and regulations in accordance with USAID procurement policies and Chemonics’ procurement commodity handbook
  • Oversees both operations and technical grants procurements; works closely with the Grants and Implementation Director, Grants and Activity Manager, Grants Specialists, and Grants Officers to support in-kind grants procurements, as needed.
  • Leads Vetting Support Unit Performance Information Form vetting submissions to USAID’s PVS portal for required vendors, beneficiaries, and grantees; maintains a vetting tracker system in close coordination with the Erbil Procurement and Logistics Manager.
  • Determines the most reasonable, fair, and expeditious procurement option for each item or service procured, in compliance with all relevant policies and procedures, and the established field procurement manual
  • Procures logistics and shipping services for commodities as needed
  • Works directly with local, regional, or international vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services
  • Makes efforts where possible to streamline the procurement process through establishing appropriate agreements with vendors
  • Drafts and monitors contracts and purchase orders issued to vendors; follows up as necessary to ensure vendor compliance to terms and conditions
  • Maintains the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file
  • Assists in preparing waiver requests or other procurement related approval documentation 
  • Travels as required to inspect and/or receive delivery of equipment at activity sites 
  • Liaises directly with project’s home office regarding international procurements and payments, when applicable 
  • Supports the drafting and implementation of fixed price subcontractors, as needed, for technical activities; designs deliverables schedules with the respective technical lead.
  • Oversees Baghdad Inventory and asset management, liaising frequently with the Procurement and Logistics Manager-Erbil to ensure H.5 contract ceiling thresholds for IT commodities are monitored.
  • Participates in Grants Activity kickoff meetings with grantees to ensure that the grantees understand procurement requirements and back-up required to make milestone payments and/or receive in-kind procurement assistance from DCEO; supports the grants team in articulating and clarifying specifications that are in line with the grant budget and intent of the grant
  • Other tasks as assigned by supervisor  

Qualifications:

  • Bachelor’s degree in a relevant field such as business administration, or management is required.
  • Minimum of three years of relevant experience, preferably working with USAID or other international donor-funded projects or NGOs in the field of subcontracts, grants, procurement, or related areas
  • Experience in ADS 303 and supporting grants and technical procurements is strongly preferred.
  • Strong organizational, management, and administrative skills
  • Experience in and strong understanding of procurement procedures of international organizations
  • Flexibility, creativity, and the ability to maintain a rapid and demanding pace of work are also required
  • Ability to work in a professional and cordial manner with fellow staff members, visitors, and partner institutions, including international and local NGOs, governmental entities, support organizations, and the general public
  • Working proficiency in basic office computer applications including MS Word and Excel 
  • Demonstrated leadership, versatility, and integrity 
  • Fluency in written and oral Arabic and English is required;

Please indicate the name of the position you are applying for. Finalists will be contacted for interviews. 

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors. 

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Chemonics International Inc.

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https://www.chemonics.com/

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