Responsibilities
The procurement and event management assistant provides support in:-
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dealing with all questions arising in this area
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identifying relevant problems and issues and assisting in formulating implementation-oriented solutions
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further developing instruments and assisting in introducing innovation and change
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managing knowledge by disseminating and documenting know-how, experience and information
Tasks
Purchasing, procurement
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in accordance with GIZ regulations and under the supervision of the program Head of Finance and administration, assists with local procurement of goods and services
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assists to maintain relevant procurement files
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checks invoices for goods, vouchers, payment instructions and complaints
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ensures safe transportation of goods to destination ▪ assists to request for air tickets and makes hotel bookings ▪ documents and files completed order transactions in reference files or in DMS.
Event Management
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Organises, coordinates, services meetings, workshops and events.
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Ensures smooth preparation of the meetings, workshops and events, by liaising and working with vendors and the project components.
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Ensures submission of related payment requests to the finance department.
General tasks
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Scanning and making copies of documents
Other duties/additional tasks
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performs other duties and tasks at the request of management
Required qualifications, competences and experience
Qualifications
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BA/MSc in business management with a focus in finance, controlling, purchasing or contract management or similar area.
Professional experience
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At least 2 years experience in the related fields
Other knowledge, additional competences
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outstanding working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
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very good knowledge of the European language widely used in the country, ideally a knowledge of Arabic, Kurdish (Sorani) and German languages ▪ willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
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above average organization and communication skills
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good in time management
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ability to work under pressure, multi task and prioritize effectively
