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Procurement and Events Management Assistant

Posted 4 months ago by GIZ
Location Erbil Job Type Permanent
Salary Sector Services

 

Responsibilities 
The procurement and event management assistant provides support in:- 
  • dealing with all questions arising in this area 
  • identifying relevant problems and issues and assisting in formulating implementation-oriented solutions 
  • further developing instruments and assisting in introducing innovation and change 
  • managing knowledge by disseminating and documenting know-how, experience and information 

 
Tasks

Purchasing, procurement 
  • in accordance with GIZ regulations and under the supervision of the program Head of Finance and administration, assists with local procurement of goods and services 
  • assists to maintain relevant procurement files 
  • checks invoices for goods, vouchers, payment instructions and complaints 
  • ensures safe transportation of goods to destination ▪ assists to request for air tickets and makes hotel bookings ▪ documents and files completed order transactions in reference files or in DMS. 
Event Management 
  • Organises, coordinates, services meetings, workshops and events. 
  • Ensures smooth preparation of the meetings, workshops and events, by liaising and working with vendors and the project components. 
  • Ensures submission of related payment requests to the finance department. 
General tasks 
  • Scanning and making copies of documents 
 
Other duties/additional tasks 
  • performs other duties and tasks at the request of management 
Required qualifications, competences and experience 
 
Qualifications 
  • BA/MSc in business management with a focus in finance, controlling, purchasing or contract management or similar area. 
 
Professional experience 
  • At least 2 years experience in the related fields 
 
Other knowledge, additional competences
  • outstanding working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office) 
  • very good knowledge of the European language widely used in the country, ideally a knowledge of Arabic, Kurdish (Sorani) and German languages ▪ willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management 
  • above average organization and communication skills 
  • good in time management 
  • ability to work under pressure, multi task and prioritize effectively 

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Office Location: Erbil, Iraq