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Procurement and Contract Officer

Posted 11 days ago by GIZ
Location Erbil Job Type Permanent
Sector Operations , Service
Responsibilities
• Coordinate effectively all activities related to procurement of goods and services between
for Country Office and all Programs in Iraq
• Purchase materials and services for programmes in accordance with GIZ rules and
regulations
• Inform project officers on the status of procurement and any customs matters related to
shipment of goods procured
• Supporting the customs declarations/vehicle registration processes
• liaising with customers in a service-oriented manner on behalf of the GIZ office
• maintaining a helpful attitude to customers, ensuring that the office creates a professional
impression
Tasks
1. Procurement of goods and services
• Quality check of the incoming relevant requests from the programs, ensure the fullness of
required documents in cooperation with programs
• Initiate and maintenance tender process in line with GIZ regulations. In particular to request
quotations of goods from suppliers, evaluate quotations, recommend suppliers to Project
Officer for their approval and choose best fit supplier/s according to GIZ guidelines
• Harmonize procurement practices across programs and ensure compliance to GIZ
standards
• Ensure proper using of GIZ software for procurement of goods ProSoft and for services
CoSoft
• Issue and process purchase orders, coordinate and monitor (or delegate monitoring to
projects) the delivery of goods
• Process and issue the contract including tender processing
• Follow through the procurement process until the delivery is completed, as appropriate.
Quality check of goods
• Process complaints for goods damaged during transport for for GIZ Country Office.
• Coordinate delivery location and time with Logistic Officer in Country Office or in Program
• Ensure proper maintenance of filing for ProSoft and CoSoft documents in paper form and in
DMS in line with GIZ’s filing rules
2. External Networking and Internal Communication
• Negotiate maintain a pool of suppliers for common goods and services requirements across
programs, where volume or regularity of procurement arrangements spells economic
advantage for GIZ
• Answer questions and clarifications in the procurement processes
• Maintain suppliers information and contact information to provide advice to the projects
seeking referrals on certain goods
• Update and send summary of procurements of goods quarterly to projects
• Maintain, file and organize procurement documentations
3. Other duties/additional tasks
Perform other tasks relevant to the job when the need arises and participate in task teams
and other corporate entrepreneurial or strategy-linked endeavours
Required qualifications, competences and experiences
Qualifications
• University degree or formal professional diploma in accounting, finance or similar.
Professional experience
• At least 3 years of professional experience in a comparable position
• Previous experience working with GIZ is an asset
Additional competences
• Outstanding knowledge of procurement of goods and services procedures
• Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• Knowledge in SAP Procurements applications are an asset
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
• High integrity and assertiveness in executing rules and regulations
• Ability to make clear, informed decisions
• Strong planning, management and coordination skills, with the ability to organise a
substantial workload comprised of complex, diverse tasks and responsibilities
• Kurdish native speaker, English/Arabic, German in both written and oral
• High attention to details, efficient in organizing service processes and economical in
utilizing resources
• Ability to relate with all levels of personnel and with people of diverse cultures
• Well organized, able to work independently and for long (sometimes unscheduled) hours
• Able to operate effectively under pressure, rapidly perform situations assessments and
respond quickly and affectedly as required
• Ability to manage conflicting priorities
• Strong interpersonal skills and be a team player
• Ability to work with little supervision
• Self-motivated and versatile enough to work in a multi-diverse team setting and changing
work environment
• Intercultural awareness and respect for diversity

 

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Sector Specialisms: Service
Office Location: Erbil, Iraq