The Deutsche Gesellschaft fürInternationale Zusammenarbeit(GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development and international education work, with 20,726 employees worldwide.
As a public-benefit federal enterprise, GIZ supports the German Government–in particular, the Federal Ministry for Economic Cooperation and Development (BMZ) –and many public and private sector clients in around 120 countries in achieving their objectives in international cooperation.
With this aim, GIZ works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions.
The Procurement and Contract Officer is responsible to
Coordinate effectively all activities related to the procurement of goods and services between for Country Office and all Programs in Iraq
Purchase materials and services for programs in accordance with GIZ rules and regulations
Inform project officers on the status of procurement and any customs matters related to the shipment of goods procured
Supporting the customs declarations/vehicle registration processes
liaising with customers in a service-oriented manner on behalf of the GIZ office • maintaining a helpful attitude to customers, ensuring that the office creates a professional impression
Procurement of goods and services
Quality check of the incoming relevant requests from the programs, ensure the fullness of required documents in cooperation with programs
Initiate and maintenance tender process in line with GIZ regulations. In particular to request quotations of goods from suppliers, evaluate quotations, recommend suppliers to Project Officer for their approval and choose best fit supplier/s according to GIZ guidelines
Harmonize procurement practices across programs and ensure compliance to GIZ standards
Ensure proper using of GIZ software for procurement of goods ProSoft and for services CoSoft
Issue and process purchase orders, coordinate and monitor (or delegate monitoring to projects) the delivery of goods
Process and issue the contract including tender processing
Follow through the procurement process until the delivery is completed, as appropriate. Quality check of goods
Process complaints for goods damaged during transport for for GIZ Country Office. • Coordinate delivery location and time with Logistic Officer in Country Office or in Program
Ensure proper maintenance of filing for ProSoft and CoSoft documents in paper form and in DMS in line with GIZ’s filing rules
External Networking and Internal Communication
Negotiate to maintain a pool of suppliers for common goods and services requirements across programs, where volume or regularity of procurement arrangements spells economic advantage for GIZ
Answer questions and clarifications in the procurement processes
Maintain suppliers information and contact information to provide advice to the projects seeking referrals on certain goods
Update and send a summary of procurements of goods quarterly to projects • Maintain, file and organize procurement documentations
Other duties/additional tasks
Perform other tasks relevant to the job when the need arises and participate in task teams and other corporate entrepreneurial or strategy-linked endeavors
Required qualifications, competences and experiences Qualifications • University degree or formal professional diploma in accounting, finance or similar.
At least 3 years of professional experience in a comparable position • Previous experience working with GIZ is an asset
Other knowledge, additional competences
Outstanding knowledge of procurement of goods and services procedures
Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
Knowledge in SAP Procurements applications are an asset
Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
High integrity and assertiveness in executing rules and regulations
Ability to make clear, informed decisions
Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
Kurdish native speaker, English/Arabic, German in both written and oral
High attention to details, efficient in organizing service processes, and economical in utilizing resources
Ability to relate with all levels of personnel and with people of diverse cultures
Well organized, able to work independently and for long (sometimes unscheduled) hours
Able to operate effectively under pressure, rapidly perform situations assessments and respond quickly and affectedly as required
Ability to manage conflicting priorities
Strong interpersonal skills and be a team player
Ability to work with little supervision
Self-motivated and versatile enough to work in a multi-diverse team setting and changing work environment
Intercultural awareness and respect for diversity
Requirements for application:
The subject line of the application should clearly indicate the vacancy applied for. ▪ CVs and motivations letters that are in the form of IMG, pictures, screenshots, and links will not be accepted.
Only shortlisted candidates will be contacted.
Applications passed the expiration date of the advertisement will not be considered.