Procurement and Contract Officer

The Deutsche Gesellschaft fürInternationale Zusammenarbeit(GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development and international education work, with 20,726 employees worldwide. 

As a public-benefit federal enterprise, GIZ supports the German Government–in particular, the  Federal Ministry for Economic Cooperation and Development (BMZ) –and many public and private sector clients in around 120 countries in achieving their objectives in international cooperation.

With this aim, GIZ works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. 
 

Responsibilities  
The Procurement and Contract Officer is responsible to  

• Coordinate effectively all activities related to the procurement of goods and services between  for Country Office and all Programs in Iraq  

• Purchase materials and services for programs in accordance with GIZ rules and  regulations  

• Inform project officers on the status of procurement and any customs matters related to the shipment of goods procured  

• Supporting the customs declarations/vehicle registration processes  

• liaising with customers in a service-oriented manner on behalf of the GIZ office  • maintaining a helpful attitude to customers, ensuring that the office creates a professional  impression  

Tasks 
 Procurement of goods and services  

• Quality check of the incoming relevant requests from the programs, ensure the fullness of  required documents in cooperation with programs  

• Initiate and maintenance tender process in line with GIZ regulations. In particular to request  quotations of goods from suppliers, evaluate quotations, recommend suppliers to Project  Officer for their approval and choose best fit supplier/s according to GIZ guidelines  

• Harmonize procurement practices across programs and ensure compliance to GIZ  standards  

• Ensure proper using of GIZ software for procurement of goods ProSoft and for services  CoSoft  

• Issue and process purchase orders, coordinate and monitor (or delegate monitoring to  projects) the delivery of goods  

• Process and issue the contract including tender processing  

• Follow through the procurement process until the delivery is completed, as appropriate.  Quality check of goods  

• Process complaints for goods damaged during transport for for GIZ Country Office.  • Coordinate delivery location and time with Logistic Officer in Country Office or in Program  

• Ensure proper maintenance of filing for ProSoft and CoSoft documents in paper form and in  DMS in line with GIZ’s filing rules 

External Networking and Internal Communication  

• Negotiate to maintain a pool of suppliers for common goods and services requirements  across programs, where volume or regularity of procurement arrangements spells  economic advantage for GIZ  

• Answer questions and clarifications in the procurement processes  

• Maintain suppliers information and contact information to provide advice to the projects  seeking referrals on certain goods  

• Update and send a summary of procurements of goods quarterly to projects • Maintain, file and organize procurement documentations  

Other duties/additional tasks  

• Perform other tasks relevant to the job when the need arises and participate in task teams  and other corporate entrepreneurial or strategy-linked endeavors  

Required qualifications, competences and experiences Qualifications  • University degree or formal professional diploma in accounting, finance or  similar.  

Professional experience  

• At least 3 years of professional experience in a comparable position • Previous experience working with GIZ is an asset  

• Other knowledge, additional competences  

• Outstanding knowledge of procurement of goods and services procedures 

• Very good working knowledge of ITC technologies (related software, phone, fax, email, the  internet) and computer applications (e.g. MS Office)  

• Knowledge in SAP Procurements applications are an asset 

• Willingness to upskill as required by the tasks to be performed – corresponding measures  are agreed with management  

• High integrity and assertiveness in executing rules and regulations  

• Ability to make clear, informed decisions  

• Strong planning, management and coordination skills, with the ability to organise a  substantial workload comprised of complex, diverse tasks and responsibilities  

• Kurdish native speaker, English/Arabic, German in both written and oral  

• High attention to details, efficient in organizing service processes, and economical in  utilizing resources  

• Ability to relate with all levels of personnel and with people of diverse cultures  

• Well organized, able to work independently and for long (sometimes unscheduled) hours  

• Able to operate effectively under pressure, rapidly perform situations assessments and  respond quickly and affectedly as required  

• Ability to manage conflicting priorities  

• Strong interpersonal skills and be a team player  

• Ability to work with little supervision  

• Self-motivated and versatile enough to work in a multi-diverse team setting and changing  work environment  

• Intercultural awareness and respect for diversity 

Requirements for application:  

• The subject line of the application should clearly indicate the vacancy applied for.  ▪ CVs and motivations letters that are in the form of IMG, pictures, screenshots, and links will not be accepted.  

• Only shortlisted candidates will be contacted.  

• Applications passed the expiration date of the advertisement will not be considered.