We are looking for a Procurement Agent to join our team, will be responsible for evaluating supplier in order to find the best deals possible on goods that are needed for business operation ensuring a company has the right materials and equipment necessary to function.
Location
-
One Agent in Baghdad
-
Two Agent in Erbil
-
One Agent in Basra
Responsibilities
-
Responsible for all procurement procedures, this includes design and management of the RFQs, following company’s tendering procedure, following up clients and suppliers, issuing service or purchase order, coordinate logistics and delivery, administration and close-out the orders, and management of sub- contractors.
-
Assist as needed with backup for procurement team or operation manager.
-
Assist in preservation procedure/warehouse management on quarterly basis.
-
Assist in quality management and internal auditing of the company’s integrated management system, twice a year.
-
Other ad hoc when required
Job Duties
To work with the clients and company’s other departments to create and maintain a plan with sufficient
details to:
-
Enable contracts formulation activities in advance of contract need by date.
-
Coordinate the activities and maintain documentation of all phase of formal bid/tender process.
-
Prepare and issue RFQs manage quotation evaluation and award process and prepare relevant contract and purchase orders.
-
Work in accounts, procurement, logistics and warehouse teams to deliver the order items/services in time to clients nominated destinations, and get the delivery reports.
-
Keep an auditable record of all bids, contracts and purchase orders.
-
Maintain a current status register for all active contracts.
-
Coordinate with clients, sub-contractors, suppliers and HODs to clarify and resolve contractual issues or disputes.
-
Prepare and maintain register of charge orders and contracts amendments.
-
Prepare contract close-out documentation and correspondence.
-
Work with accounts, logistics and warehouse teams to resolve any contract related invoice processing issues.
Skills and Requirements
-
Graduate degree in business management, or any discipline in supply chain
-
Three to five years' procurement Agent experience in a related industry.
-
Excellent proficiency in English (written and spoken), fluent in Arabic and Kurdish.
-
Is timely in following up on contracts and checking on backorder’s items.
-
Is capable of staying within a given budget.
-
Has a good math skills and is quickly able to calculate the cost of goods and services.
-
Excellent interpersonal and communication skills.
-
Is trustworthy and does not abuse authority or misappropriate funds.
