Operations Officer (Fleet)

Posted 4 months ago by Chemonics International Inc.
Location Erbil Job Type Permanent
Salary Sector Operations , NGO
Chemonics Iraq seeks applications from qualified candidates for the position of Operations Officer for a USAID sponsored project based in Erbil, Iraq. The Operations Officer will provide administrative, financial, logistical and operational support to the Operations Manager. The Operations Officer is a key member of the operations team and will work closely with all members of that team to ensure that the Erbil office runs smoothly. This position requires a high level of professionalism and flexibility as the Operations Officer may work closely with high-level external stakeholders and consultants to arrange meetings, events, and travel logistics.
  • Assists the Operations Manager with the administration and oversight of transportation agreements, procurement for services and fuel, and office operational processes. S/he will ensure continuous availability of transportation and logistics resources for the project and investigate and identify new ways of achieving project efficiencies.
  • Ensures that all transportation services are managed and delivered in compliance with USAID regulations and procedures.
  • Acts as the primary point of contact for transportation service providers engaged under Transportation Services Agreements (TSAs). Directly communicates with providers to ensure adequate resources are available and fully utilized.
  • Ensures the fleet of project vehicles are maintained properly, meeting safety and health requirements. Monitors the quality and condition of project vehicles.
  • Maintains up to date and accurate fleet list
  • Ensures maintenance schedules are created and executed for each project vehicle. Inspects safety equipment/supplies in each vehicle.
  • Develops and organizes schedule for the use of project vehicles by project staff for work purposes, in accordance with the company and project policies.
  • Supervises and liaises with project drivers.
  • Maintains and manages the vehicle logs for each vehicle on daily and monthly basis. Responsible for the accurate recording of all vehicle travel and conducts periodic audits of vehicles logs.
  • Develops and maintains system for staff to complete and submit accident/incident reports when needed.
  • Manages legal requirements for each vehicle including vehicle insurance, registration and license plates.
  • Maintains list of trusted drivers that the project staff may use for transportation needs.
  • Determines and implements the best allocation and utilization of vehicle resources for the project’s staff.  
  • Ensures that records of each vehicle’s status and a tracker of each vehicle’s use are maintained.
  • Responds promptly and appropriately to emergencies or urgent issues as they arise and identifies, consulting the Operations Manager as needed.
  • Ensures plans for preventive vehicle maintenance are adhered to.
  • Assists the operations manager in coordinating logistics for meetings, workshops and travel logistics, if needed.
  • Any other duties as assigned by the operations manager.
Minimum Qualifications:
  • A diploma degree required, bachelor’s degree highly preferred.
  • Minimum of two years of experience in a similar administrative or project management role, preferably with an international organization/company.
  • Demonstrated ability to work in a professional and cordial manner with fellow staff members, visitors, and partner institutions including international and local NGOs, governmental entities, support organizations, and the general public.
  • Experience working closely with multidisciplinary teams of junior and senior-level staff.
  • Strong interpersonal skills and ability to work with culturally diverse staff.
  • Fluency in written and oral Arabic and English is required; written and oral fluency in Kurdish, and other local languages is a plus, but not required.

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Chemonics International Inc.


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