Chemonics International seeks applications from qualified candidates for the position of Operations Manager for the Iraq Regional Program (IRP) based in Erbil, Iraq. IRP is a USAID project that aims to promote an inclusive and stable Iraq; assist persecuted, conflict-affected populations; and support stabilization and recovery efforts. The Operations Manager is responsible for logistics and project office operations, upkeep, and functioning. This includes: human resources, recruitment, procurement, subcontracts, compliance, and inventory. The Operations Manager ensures proper policies are adhered to and controls are in place and participates in drafting standard procedures for all operational matters within the office. Additionally, this role drafts and keeps a tracker of all operations related contractual agreements such as leases, service agreements, and transportation service agreements.
Manage day-to-day operational field presence in Erbil, including managing facilities, equipment and inventory, and regional in-country logistics.
Receive and inspect all incoming property and reconcile against purchase orders to ensure accurate documentation and tracking. S/he also facilitates and oversees appropriate storage and labeling of all non-expendable property.
Manage and reconcile small petty cash.
Ensure corporate and legal policies are adhered to and operational controls are in place for human resources and procurement procedures.
Coordinate with the Security Manager and the IT security manager to ensure that all hardware and software for office security are up to date and fully functioning.
Work closely with the IT team to ensure that both static and mobile internet systems are in place and functioning to allow for continuous operations in the event that the office is required to shift to a work-from-home status.
Track monthly “top up” card distribution to all local staff.
Provide support and oversight to operations/HR staff.
Support the program team (Grants, subcontracts and procurement) by expanding the vendors’ database, and sharing best practices for operations and logistics management.
Coordinate with Procurement Officer (PO) to provide sufficient written information for procurement negotiation memos and relevant contract documents.
Undertake other duties as assigned by supervisor.
A Bachelor’s degree in a relevant field required.
Minimum of three years in a similar role (e.g. administrative or logistics) is required.
Experience with cash-based activities is preferred.
Ability to work independently with minimal supervision, prioritize multiple work assignments in an extremely fast-paced environment, meet deadlines, and to exercise good, professional judgment that communicates the established message of the program.
Strong organizational, management, and administrative skills.
Demonstrated working knowledge of MS Word, MS Excel, and other basic computer applications.
Strong local and surrounding area knowledge.
Fluency in written and oral Arabic and English is required; Written and oral fluency in Kurdish, and other local languages is a plus, but not required