Operations Assistant

Posted 8 months ago by Chemonics International Inc.
Location Erbil Job Type Permanent
Salary Sector Operations , NGO
Deadline: 17th of February 
Chemonics International seeks applications from qualified candidates for the position of Operations Assistant for the USAID Iraq Durable Communities and Economic Opportunities (DCEO) Project. This position will be based in Erbil, Iraq. The Operations Assistant will provide administrative, financial, logistical and operational support to DCEO. 
Responsibilities include:
  • Tracks utilization of all office supplies and procures supplies as necessary and maintains inventory of all project property up to date 
  • Arranges and coordinates stakeholder meetings; arranges meeting space and logistics by working with local vendors, hotel staff, and others as necessary 
  • In collaboration with the operations manager, maintains and tracks the budget for in country events; assists with travel, hotel accommodations, and in country transportation for all project-related travel, including international consultants 
  • Manages the distribution of temporary project cellphones for short-term travelers 
  • Assists the operations manager with the management of vendor relationships and maintains relationships with office building management and maintenance 
  • In collaboration with the operations manager, assists with procurement procedures by collecting quotations from vendors and ensuring deliverables are received in a timely fashion and are up to the standards and specifications agreed upon in the contract 
  • Undertakes petty cash duties, if required by operations manager; assists the finance team with occasional auditing of expenses such as phone invoices and travel vouchers 
  • Assists with staff timesheets submission and ensure that they are filled out correctly and that employee leave requests are filed 
  • Responsible for coordination of staff onboarding and departure logistics, including registration of staff, policy manual development, and completion of any staff departure checklists; implements project employee orientations 
  • Assists with any recruitment needs as requested 
  • A diploma degree required; bachelor’s degree preferred. 
  • Minimum of two years of experience in administration or project management 
  • Ability to work in a professional and cordial manner with fellow staff members, visitors, and partner institutions including international and local NGOs, governmental entities, support organizations, and the general public 
  • Experience working closely with multidisciplinary teams of junior and senior-level staff 
  • Strong interpersonal skills and ability to work with culturally diverse staff 
  • Fluency in written and oral Arabic and English is required 


Share this Job

Chemonics International Inc.


We make development work. In nearly 70 countries around the globe, our network of more than 5,000 local specialists delivers results. Because with decades of experience operating in the most comple...

Live Jobs: 4 - View all Jobs