Operations and Admin Assistant/Specialist

Posted 9 months ago by Chemonics International Inc.
Location Baghdad Job Type Permanent
Salary Sector Operations , Administration, NGO
Deadline: 29th of April 2020
Chemonics International seeks applications from qualified candidates for the position of   Bookkeeper for the USAID Iraq Durable Communities and Economic Opportunities (DCEO) Project. This position will be based in Baghdad, Iraq. The Operations and Admin Assistant/Specialist will support the Operations Manager in the administration of project operations. 
Responsibilities include:
  • Assists in coordinating meetings and training events, including selection of venue, negotiations with vendor and reimbursement of training participants in accordance with Chemonics and USAID policies
  • Assists with procurement procedures by collecting quotations from vendors and ensuring deliverables are received in a timely fashion 
  • Serves as petty cash custodian; assists the finance team with occasional auditing of expenses such as phone invoices and travel vouchers. 
  • Ensures detailed completion and filing of all procurement documentation
  • Supports the HR department with staff timesheets submission and ensure that they are filled out correctly. Assists with any recruitment needs as requested.
  • Assist with local market surveys; gain knowledge and understanding of the availability of supplies and services and price of local items. 
  • Ensure appropriate documentation in place to record the transfer of responsibility of asset and keep track of all current equipment holders.
  • Maintain inventory records deliveries, receiving, issuing, and returning
  • Draft official letters addressed to governmental entities as requested and coordinate with all departments to create a proper archiving and reference’s number system.
  • Coordinate with operations staff to arrange travel logistics 
  • Support the HR Department with staff onboarding and departure logistics
  • Responsible for maintaining stock of office supplies and household materials and order when needed
  • Provide general administrative and logistics support to project staff. 
  • Other duties as assigned
  • A diploma degree required; bachelor’s degree preferred.
  • Minimum of 1 year of experience in administration, operations or project management, prior experience working for international organization preferred for the Operations and Admin Assistant position
  • Minimum 3 years of experience in administration, operations or project management, prior experience working for international organization preferred for the Operations and Admin Specialist position
  • Ability to work in a professional and cordial manner with fellow staff members, visitors, and partner institutions including international and local NGOs, governmental entities, support organizations, and the general public
  • Experience working closely with multidisciplinary teams of junior and senior-level staff
  • Strong interpersonal skills and ability to work with culturally diverse staff
  • Fluency in written and oral Arabic and English is required
Application Instructions
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Chemonics International Inc.


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