Responsible for supporting the office staff an ensuring the smooth operation of the office and administrative functions
Performs his/her duties in accordance with the Malia Holding objectives & procedures.
Tasks & Responsibilities
Presents a professional welcoming first contact to all visitors by phone, in person and email Transcribe and types letters/memos that are formatted and without errors.
Performs for mail/memo dispatching to concerned people. Handles phone calls (customer service).
Is in charge of the proper use of the office resources. Makes sure that office is tidy at all times.
Prepares necessary reports and comparative excel sheets as per GM’s request.
in charge of general “ meeting” support including booking of conference room and ensuring the availability of resources (notebook, pens, magazines).Prepares the Minutes of Meeting and ensures all participants are present.
Stays informed about company policies, procedure & yearly objectives. Handles correspondence for the Managing Director.
Prepares the monthly reports
Attends meetings and prepares minutes of meeting upon request. Other duties may be assigned.
BA in Business Administration or equivalent
Energetic and able to handle multiple tasks under pressure & meet deadlines Trustworthy, loyal, maintains confidentiality
Excellent time management skills: organizational and prioritization skills Methodical
Communication skills: open and collaborative towards team, Malia Group colleagues, suppliers & customer
Proactive, can-do and will do-attitudes
Qualifications & Knowledge
Ability to compose correspondence using good grammar and composition skills
Good knowledge of Word (50 wpm), Excel, Power Point, Lotus Notes and custom company software Excellent knowledge of Group procedures & practices
Trilingual ; Kurdish, Arabic and English
Ability to work independently and as a team
Extremely adaptable to new environments
Willingness to undergo training and development to take account of changes in working methodology & technology
Self-motivated, eager to learn, contribute and advance