Office Coordinator

Posted 6 months ago by Malia Group
Location Erbil Job Type Permanent
Salary Sector FMCG
Job Summary
  • Responsible for supporting the office staff an ensuring the smooth operation of the office and administrative functions
  • Performs his/her duties in accordance with the Malia Holding objectives & procedures.
Tasks & Responsibilities
  • Presents a professional welcoming first contact to all visitors by phone, in person and email Transcribe and types letters/memos that are formatted and without errors.
  • Performs for mail/memo dispatching to concerned people. Handles phone calls (customer service).
  • Is in charge of the proper use of the office resources. Makes sure that office is tidy at all times.
  • Prepares necessary reports and comparative excel sheets as per GM’s request.
  • in charge of general “ meeting” support including booking of conference room and ensuring the availability of resources (notebook, pens, magazines).Prepares the Minutes of Meeting and ensures all participants are present.
  • Stays informed about company policies, procedure & yearly objectives. Handles correspondence for the Managing Director.
  • Prepares the monthly reports
  • Attends meetings and prepares minutes of meeting upon request. Other duties may be assigned.
Person Specification
  • BA in Business Administration or equivalent
Personal Effectiveness
  • Energetic and able to handle multiple tasks under pressure & meet deadlines Trustworthy, loyal, maintains confidentiality
  • Excellent time management skills: organizational and prioritization skills Methodical
  • Communication skills: open and collaborative towards team, Malia Group colleagues, suppliers & customer
  • Mature
  • Proactive, can-do and will do-attitudes
Qualifications & Knowledge
  • Ability to compose correspondence using good grammar and composition skills
  • Good knowledge of Word (50 wpm), Excel, Power Point, Lotus Notes and custom company software Excellent knowledge of Group procedures & practices
  • Trilingual ; Kurdish, Arabic and English
Ability to work independently and as a team
Change Management
Extremely adaptable to new environments
  • Willingness to undergo training and development to take account of changes in working methodology & technology
  • Self-motivated, eager to learn, contribute and advance

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Malia Group


Established in 1936, Malia Group's activities span across six different sectors: Industries, Consumer Goods Distribution, Solutions, Fashion & Luxury, Contracting and Hospitality & Real Estate. Act...

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Sector Specialisms: FMCG
Office Location: Gazna Road, Erbil, Iraq
Phone Number: +964 66 2253349