Employment Type: full- time (Sunday to Thursday 8h00-16h00)
Contract Duration: till 31st Dec 2019
Application Deadline: 07 January 2019
Summary:
Under the direction of the head of field office in Duhok, the Logistics Officer will be responsible for
supporting the team to adhere to all Logistics, and Procurement management obligations internally within
Qandil Duhok office and externally with donors.
Main Duties & Responsibilities:
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Carry out daily purchasing activities;
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Prepare tender documents, distribute the tenders and arrange for the bid opening process and
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contact the bidders as necessary.
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Co-ordinate with the bid opening, bid analysis and company selection committees and monitor
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their work. Provide advice and administration support as necessary.
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Prepare contracts as necessary and ensure duly signature and stamp of both parties, Make
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necessary extensions, termination as required.
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Following up the status of singed contracts.
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Advises staff and/or faculty as to appropriate choices of standard items to be purchased for
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offices.
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Selects vendors, places orders, and may arrange for service contract.
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Follows up on orders to ensure that materials are shipped and delivered on promised dates.
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Maintains records and follow up files of purchases, shipments, and related matters
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Maintains files of descriptions of available supplies.
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May inspect products received for quality and quantity to ensure adherence to specifications.
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Any other duties related to procurement procedure.
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Assists with preparing formal bid documents for items and services.
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Informs other staff and vendors regarding procedural requirements (e.g. ordering and purchasing
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procedures, available funds, etc.) for the purpose of facilitating the purchasing process with
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established practices.
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Maintains purchasing documents, files and records (e.g. Requests for Proposal, vendor files, etc.)
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for the purpose of ensuring the availability of documentation and compliance with established
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policies and regulatory guidelines.
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Performs general and program specific clerical functions (e.g. answering the telephones,
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distributing purchase orders, scheduling, copying, etc.) for the purpose of supporting departmental
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activities
Required Qualification & Skills;
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Bachelor Degree in related field, or Supply chain;
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Minimum three years’ experience in the same position or field;
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Fluency in Kurdish, Arabic & English languages;
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Experience managing all donor-funded projects with International NGO’s particularly those addressing
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right based approaches and women and gender issues;
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Good analytical skills, computer literacy, and excellent documentation and communication (oral and
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written) skills are essential;
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Demonstrated ability to work under pressure, excellent planning skills and provide timely quality
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information and reports;
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Ability to work well with a team and establish relationships with other teams/offices;
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Ability to work effectively and harmoniously with colleagues from varied cultures and professional
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backgrounds;
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Ability to handle confidential matters, meet deadlines and work under pressure;
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Personal commitment, efficiency, flexibility, and drive for results.
