The Logistics Officer is responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and procurement procedures, warehouse activities and provides logistical support to HA Projects in Iraq.
DUTIES AND RESPONSIBILITIES:
Ensure that all procurement is done according to HA policies and guidelines and that the paper-trail is always intact. This includes preparation of tender documents, establishing relevant tender committees, upkeep of a suppliers list and a procurement tracker, etc.
Communication with relevant departments on procurement status on daily and weekly bases.
Responsible for the ICT equipment’s and ensure the procedures and follow the policy.
Follow up with suppliers and contractors to ensure timely and effective supply and delivery of goods, services and works.
Participating in Establish and maintain efficient Warehouse Management at HA managed facilities. This includes training of staff in proper procedures and setting up of warehouse, i.e. Stocktaking, stacking techniques, shelving, pest control etc.
Asset management, including control of asset requisition, movement, and upkeep of an assets list etc.
Prepare monthly/quarterly reports by: updating inventory lists, stock report, and procurement tracking sheet and update the project on procurement status report.
Assist in acquisition and maintenance of transport services as per HA policy and keep an efficient fleet management system
Ensure all logistical office and guesthouse needs are covered
Follow-up all crossing borders process to ensure that HA shipments
Any other duties assigned by the Line Manager.
The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the post holder.
PERSON SPECIFICATION (Education, Experience, Skills. Abilities)
2 years of Logistic and procurement work experience in Humanitarian Organisation.
Computer literate and competent with Microsoft office and other data management systems, as required.
Excellent verbal & oral communication skills
Good verbal and written in English,
Kurdish & Arabic are mandatory
Flexibility and ability to work under pressure, manage time and prioritise work to deadlines.
Can work independently, i.e. with minimal supervision.
Well-developed organisational and planning skills.
Punctuality and respect for rules and procedures.
Must be able to maintain highest level of confidentiality regarding work-related information and data.
The position will be based in Erbil, 70% in the office and 30% in the field.