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Logistics Assistant / Driver

Posted 22 days ago by GIZ
Location Erbil Job Type Permanent
Sector Logistics

Title: Logistics Assistant/Driver

Deputy: Admin and Finance Officer (when applicable)

A.  Responsibilities
The logistics assistant is a team member of the Civil Peace Service (ZFD) in Erbil. The incumbent is part of the administrative structure of the ZFD office and responsible for:
  • ensuring that tasks are carried out smoothly within the assigned area of responsibility
  • organising and coordinating all work stages
  • performing all daily duties in the assigned area of responsibility
  • liaising with GIZ main office, service providers, suppliers, partners and members of the target groups in a friendly and empathetic manner on behalf of ZFD
  • communicating efficiently with offices with which regular contact is maintained
The training and logistics assistant performs the following tasks:
B.  Tasks
  1. Assisting in Organization of Trainings and other Events
The Logistics Assistant:
  • collects quotations from suppliers and service providers of all kind and purchases goods
  • contributes to the admin processes in the ZFD office by keeping files, asserting the material correctness of bills
  • keeping the store and the inventory of the ZFD office
  • assists international and national trainers and facilitators in preparing and implementing trainings, workshops, seminars etc.
  • assists in handing out travel or food allowances to participants against signature
  • handles equipment for trainings and events like projectors and sound systems, flipcharts, pin boards and stationary
  • runs errands for the program team, e.g. sending letters and messages
  • translates for international trainers and advisors in daily routine matters
  1. Driving and car service
The Logistics Assistant:
  • provides passenger transport in an official car for program staff, official visitors and other guests
  • provides service within a flexible time arrangement
  • helps with transporting goods
  • completes the vehicle log correctly and conscientiously in accordance with GIZ standards
  • cleans the interior and exterior of the vehicle(s) regularly
  • checks oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents etc.
  • is responsible for the project vehicle documents and their good condition, keeping a vehicle log and recording monthly maintenance
  • calculates monthly petrol, oil and lubricant consumption for the daily cash fund and for forwarding monthly vouchers to cost accounting
  • reports need for service and carries out minor repairs
  • immediately reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings
  • contributes to the pool and duty driver system in Erbil on weekends according to agreements between the ZFD program coordinator and the GIZ fleet manager
  1. Knowledge management
The Training Organization and Logistics Assistant:
  • makes himself familiar with the goal and objectives of events he will assist to organize
  • uses all available information (including current radio news on traffic conditions) to update daily knowledge of road conditions, current passable routes and locations, and shares this information with other office drivers
  • collects relevant information from participants in trainings and other events
  • helps disseminating important information among participants
  1. Other duties/additional tasks
The Training Organization and Logistics Assistant:
  • assists other colleagues as needed in the project, programme or office if there is no training or other task pending, carries out other office work on request
  • photocopies and scan documents when needed
C.  Required qualifications, competences and experience
Qualifications
  • some tertiary education concluded with a diploma
Professional experience
  • at least 3 years’ professional experience in a comparable position
Other knowledge, additional competences
  • good working knowledge of ITC technologies (related software smart phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • outstanding management skills
  • outstanding communication skills
  • confidential handling of information on staff and finances
  • perfect knowledge in spoken and written Kurdish
  • very good knowledge of the English language, good in Arabic
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

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Sector Specialisms: Service
Office Location: Erbil, Iraq