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Logistics Assistant

Posted 21 days ago by GIZ
Location Duhok Job Type Permanent
Sector Logistics
 Background
The Civil Peace Service (ZFD) Program was founded in 1999 as a cooperation of nine German civil society agencies working in the field of non-violent conflict transformation with the German Federal Ministry for International Cooperation and Development as donor. GIZ is one of these agencies and the biggest. ZFD’s mission is to build peace with partners in post-conflict societies around the world. Today, ZFD programs are implemented in 22 countries. In Iraq, the program is new and still “under construction”. By end of 2019, it should comprise up to ten national and international advisors who will work with various government and civil society partners. The main fields of intervention are dealing with the crimes committed by the so-called “Islamic State”/Daesh psychosocially and supporting the reintegration of refugees. The program has two special target groups: survivors of the crimes as well as suspected former child soldiers of Daesh in Iraqi detention centers and IDP camps.
For this purpose, ZFD is seeking an Iraqi national for the position of a “Logistics Assistant” for the next possible start of contract.
 
General Responsibilities
The Logistics Assistant is part of the Civil Peace Service (ZFD) team in Dohuk. He or she is responsible for:
▪ ensuring that tasks are carried out smoothly within the assigned area of responsibility
▪ organising and coordinating all work stages
▪ performing all daily duties in the assigned area of responsibility
▪ liaising with partners and members of the target groups in a service-oriented manner on behalf of ZFD
▪ maintaining a friendly and empathetic attitude to customers, ensuring that the program creates a professional and at the same time friendly and humane impression
▪ communicating efficiently with offices with which regular contact is maintained
The Training Organization Assistant performs the following tasks:
 
Tasks
Assisting in the implementation of program activities
The Logistics Assistant:
• Assists international and national advisors in preparing and implementing trainings, workshops, seminars etc.
• translates for international trainers and advisors in daily routine matters
• liaises with partners, owner of venues for events and caterers
• ensures that participants register themselves
• assists in handing out travel or food allowances to participants against signature
• handles equipment, projectors and sound systems, flipcharts, pin boards and stationary
• runs errands for the program team, e.g. sending letters and messages
 
Driving and car service
The Logistics Assistant is also a pool driver in the team of ZFD in Erbil. As such, he
▪ provides passenger transport in an official car for program staff, official visitors and other guests
▪ provides service within a flexible time arrangement
▪ helps with transporting goods
▪ completes the vehicle log correctly and conscientiously in accordance with GIZ standards
▪ cleans the interior and exterior of the vehicle(s) regularly
▪ checks oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents etc.
▪ is responsible for the project vehicle documents and their good condition, keeping a vehicle log and recording monthly maintenance
▪ calculates monthly petrol, oil and lubricant consumption for the daily cash fund and for forwarding monthly vouchers to cost accounting
▪ reports need for service and carries out minor repairs
▪ immediately reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings
 
Knowledge management The Logistics Assistant:
▪ makes himself familiar with the goal and objectives of events he will assist to organize
▪ uses all available information (including current radio news on traffic conditions) to update daily knowledge of road conditions, current passable routes and locations, and shares this information with other office drivers
▪ collects relevant information from participants in trainings and other events
▪ helps disseminating important information among participants
 
Other duties/additional tasks The Logistics Assistant:
▪ assists other colleagues as needed in the project, programme or office if there is no training or other task pending, carries out other office work on request
▪ photocopies and scan documents when needed
 
Required qualifications, competences and experience
Qualifications
▪ some tertiary education concluded with a diploma
 
Professional experience
▪ at least 3 years’ professional experience as a driver
▪ experience in the field of project administration, logistics or accounting
 
Other knowledge, additional competences
▪ good working knowledge of ITC technologies (related software smart phone, fax, email, the internet) and computer applications (e.g. MS Office)
▪ very good management skills
▪ very good communication skills
▪ confidential handling of information on staff and finances
▪ perfect knowledge in oral and written Kurdish or Arabic, very good in the other language
▪ very good knowledge of the English language
▪ willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

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Sector Specialisms: Service
Office Location: Erbil, Iraq