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Logistic Officer

Posted 7 months ago by Qandil Swedish Humanitarian Aid
Location Sulaymānīyah Job Type Contract
Salary Sector Logistics, NGO
Employment Type: Full- time (Sunday to Thursday 8h00-16h00)
Contract Duration: Till 30-November-2019 (Renewable based on Fund)
Application Deadline: 8 February 2019
Duties and Responsibilities;
  • Carry out daily purchasing activities.
  • Prepare tender documents, distribute the tenders and arrange for the bid opening process and
  • contact the bidders as necessary.
  • Co-ordinate with the bid opening, bid analysis and company selection committees and monitor their
  • work. Provide advice and administration support as necessary.
  • Prepare contracts as necessary and ensure duly signature and stamp of both parties, make
  • necessary extensions, termination as required.
  • Following up the status of singed contracts.
  • Advises staff and/or faculty as to appropriate choices of standard items to be purchased for offices.
  • Selects vendors, places orders, and may arrange for service contract.
  • Follows up on orders to ensure that materials are shipped and delivered on promised dates.
  • Maintains records and follow up files of purchases, shipments, and related matters
  • Maintains files of descriptions of available supplies.
  • May inspect products received for quality and quantity to ensure adherence to specifications.
  • Any other duties related to procurement procedure.
  • Assists with preparing formal bid documents for items and services.
  • Informs other staff and vendors regarding procedural requirements (e.g. ordering and purchasing
  • procedures, available funds, etc.) for the purpose of facilitating the purchasing process with
  • established practices.
  • Maintains purchasing documents, files and records (e.g. Requests for Proposal, vendor files, etc.) for
  • the purpose of ensuring the availability of documentation and compliance with established policies
  • and regulatory guidelines.
  • Performs general and program specific clerical functions (e.g. answering the telephones, distributing
  • purchase orders, scheduling, copying, etc.) for the purpose of supporting departmental activities.

 
Desirable Qualifications and Skills
  • BSC degree in Administration or Supply Chain,
  • Minimum three years’ experience in procurement and logistic positions or relevant field;
  • Fluency in Kurdish, Arabic and English languages;
  • Excellent verbal & oral communication skills
  • Good level of computer skills required (Outlook, Word, Excel, PowerPoint)
  • Excellent communication and organizational skills.
  • Ability to meet deadlines and work under pressure.
  • Personal commitment, efficiency, flexibility.
  • Well-developed organizational and planning skills.
  • Well reporting skills.

 

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Qandil Swedish Humanitarian Aid

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http://www.qandil.org/

QANDIL is a not-for-profit, non-governmental, non-political, and non-religious Swedish humanitarian aid organization that was founded in 1991 in Stockholm, Sweden. Initially focusing on raising awa...

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