Employment Type: Full- time (Sunday to Thursday 8h00-16h00)
Contract Duration: Till 30-November-2019 (Renewable based on Fund)
Application Deadline: 8 February 2019
Duties and Responsibilities;
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Carry out daily purchasing activities.
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Prepare tender documents, distribute the tenders and arrange for the bid opening process and
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contact the bidders as necessary.
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Co-ordinate with the bid opening, bid analysis and company selection committees and monitor their
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work. Provide advice and administration support as necessary.
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Prepare contracts as necessary and ensure duly signature and stamp of both parties, make
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necessary extensions, termination as required.
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Following up the status of singed contracts.
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Advises staff and/or faculty as to appropriate choices of standard items to be purchased for offices.
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Selects vendors, places orders, and may arrange for service contract.
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Follows up on orders to ensure that materials are shipped and delivered on promised dates.
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Maintains records and follow up files of purchases, shipments, and related matters
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Maintains files of descriptions of available supplies.
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May inspect products received for quality and quantity to ensure adherence to specifications.
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Any other duties related to procurement procedure.
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Assists with preparing formal bid documents for items and services.
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Informs other staff and vendors regarding procedural requirements (e.g. ordering and purchasing
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procedures, available funds, etc.) for the purpose of facilitating the purchasing process with
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established practices.
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Maintains purchasing documents, files and records (e.g. Requests for Proposal, vendor files, etc.) for
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the purpose of ensuring the availability of documentation and compliance with established policies
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and regulatory guidelines.
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Performs general and program specific clerical functions (e.g. answering the telephones, distributing
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purchase orders, scheduling, copying, etc.) for the purpose of supporting departmental activities.
Desirable Qualifications and Skills
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BSC degree in Administration or Supply Chain,
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Minimum three years’ experience in procurement and logistic positions or relevant field;
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Fluency in Kurdish, Arabic and English languages;
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Excellent verbal & oral communication skills
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Good level of computer skills required (Outlook, Word, Excel, PowerPoint)
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Excellent communication and organizational skills.
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Ability to meet deadlines and work under pressure.
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Personal commitment, efficiency, flexibility.
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Well-developed organizational and planning skills.
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Well reporting skills.
