PURPOSE OF POSITION:
The Admin Officer is responsible to provide full administrative support of the WFP- Livelihood project.
The holder of the position should communicate World Vision’s ethos and demonstrate a quality of spiritual life that is an example to others.
MAJOR RESPONSIBILITIES
Major Activities
Procurement
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Take lead in consolidating procurement plans from field team
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Ensure PRFs are in place and signed on time
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Check procurement plans against budgets
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Advise C&V Specialist on over expenditure on procured items beyond budget line items
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Work closely with main admin Manager to ensure project items to be proceed received timeously
Asset register
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Ensure an up to date and accurate asset register of the project is in place
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Ensure staff are accountable and responsible for assets in their custody
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Track damages and losses of assets and hold staff accountable to staff involved.
Logistics & Administration
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Carry out analysis of project admin costs and advise the Cash & vouchers Specialist areas of improvement.
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Tracking the budgets
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Support district teams on all administrative needs of their office
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Ensure project vehicles are properly managed and taking care of the drivers.
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Ensure contracts are in place and updated on time for buildings, vehicles, staff, service providers etc. for the project.
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Ensure good preparation for logistics needed before, during and after all the activities.
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Supporting the WFP livelihood staff on daily basis to ensure the smooth implementation of the activities.
Staff registers
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Ensure staff registers are in place
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Ensure staff daily registers match their LDRs
Other Roles
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Collaborate with main office finance, Admin and P&C for follow-ups on all requisitions
KNOWLEDGE, SKILLS AND ABILITIES:
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The holder of this position must have a minimum of a diploma/Bachelor’s degree in Administration, or any other related course from a recognized University.
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At least 1 years’ previous experience in a related field.
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Conversant in English
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Good written and oral communication skills
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Very comfortable supporting project team
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Be proactive and anticipate emergencies.
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Must have strong analytical, problem solving and organizational skills with an attention to details.
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Requires the ability to effectively present concepts to lay users in various settings and by various means (verbal and written).
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Requires strong communication skills to interact with all levels of staff and management.
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Must be able to work effectively with a diverse team.
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Requires the ability to work under pressure and on multiple tasks.
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Must have a service orientation.
Work Environment
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Office environment: office field based.
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Travel: Domestic travel is required.
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On call: During normal working hours unless there is an emergency.
