Livelihood Support Officer

Posted about 1 year ago by World Vision
Location Duhok Job Type Permanent
Salary Sector NGO, Services
The Admin Officer is responsible to provide full administrative support of the WFP- Livelihood project.
The holder of the position should communicate World Vision’s ethos and demonstrate a quality of spiritual life that is an example to others.
Major Activities
  • Take lead in consolidating procurement plans from field team
  • Ensure PRFs are in place and signed on time
  • Check procurement plans against budgets
  • Advise C&V Specialist on over expenditure on procured items beyond budget line items
  • Work closely with main admin Manager to ensure project items to be proceed received timeously
Asset register
  • Ensure an up to date and accurate asset register of the project is in place
  • Ensure staff are accountable and responsible for assets in their custody
  • Track damages and losses of assets and hold staff accountable to staff involved.
Logistics & Administration
  • Carry out analysis of project admin costs and advise the Cash & vouchers Specialist areas of improvement.
  • Tracking the budgets
  • Support district teams on all administrative needs of their office
  • Ensure project vehicles are properly managed and taking care of the drivers.
  • Ensure contracts are in place and updated on time for buildings, vehicles, staff, service providers etc. for the project.
  • Ensure good preparation for logistics needed before, during and after all the activities.
  • Supporting the WFP livelihood staff on daily basis to ensure the smooth implementation of the activities.
Staff registers
  • Ensure staff registers are in place
  • Ensure staff daily registers match their LDRs
Other Roles
  • Collaborate with main office finance, Admin and P&C for follow-ups on all requisitions
  1. The holder of this position must have a minimum of a diploma/Bachelor’s degree in Administration, or any other related course from a recognized University.  
  2. At least 1 years’ previous experience in a related field.
  3. Conversant in English
  4. Good written and oral communication skills
  5. Very comfortable supporting project team
  6. Be proactive and anticipate emergencies.
  7. Must have strong analytical, problem solving and organizational skills with an attention to details.
  8. Requires the ability to effectively present concepts to lay users in various settings and by various means (verbal and written).
  9. Requires strong communication skills to interact with all levels of staff and management.
  10. Must be able to work effectively with a diverse team.
  11. Requires the ability to work under pressure and on multiple tasks.
  12. Must have a service orientation.
Work Environment
  • Office environment:  office field based.
  • Travel: Domestic travel is required.
  • On call:   During normal working hours unless there is an emergency.
World Vision is an equal-opportunity employer that values and respects the importance of a diverse and inclusive workforce and welcomes and supports all employees to achieve the maximum extent of their potential. Female candidates are particularly encouraged to apply.
Only short listed candidates will be contacted

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