Liaison Assistant with ref. GIZ-LAE

Location	Erbil	Job Type	Permanent
Salary		Sector	Services

Duties and Responsibilities

The Liaison Assistant

Provide assistance to Liaison Management as required on Day to day liaison with Government counterparts of the project at national and support to local level and Liaison team
Supports / acts as a focal point to the Deputy Country Director and the Liaison Officers in keeping a smooth professional communication with Government, Ministries and departments, Visa and Residency offices as well as others as necessary
Assisting the Country Management and Liaison Officers follow up requests with relevant government offices and government and relevant letters and responses.
Is responsible for protocol tasks, especially regarding the planning of business trips of German visitors, test missions, etc.
Coordinating and liaising with the visa and residency office in the absence of the Liaison Officers in close collaboration with the Deputy Country Director
Acts as a focal point of requests by Headquarters in regards to Visa and official visits
Provide support in organizing meetings and consultation workshops under the project with the government’s counterpart should requested
Maintain a detailed and up to date Data Base and other records/information as reference point for administrative and liaison purpose.
Organizing and attends key meeting and takes minutes, as requested by the Deputy Country Director and on behalf of the office manager.
Establish effective communication and coordination and sharing information
Keep all documentation and files updated, properly filed and easily accessible for the internal users, scan and upload on share drive.
Represents the Office Manager Erbil during his or her absence.

Competencies

Professionalism: Good knowledge in the field of communications and public information. Proven ability to conceptualize, design and implement information campaigns. In-depth knowledge of the local society, its political trends, public attitudes and procedures, and local working conditions and protocols; Thorough understanding of the objects and organizational structure; Strong communications research and analytical skills, and ability to rapidly analyze and integrate diverse information from varied sources.
Judgment: Discretion and sound judgment in applying expertise to complex and/or sensitive issues.
Planning and organizing - Demonstrated planning and organizational skills (to plan own work), ability to work with tight deadlines and handle multiple concurrent activities.
Technology Awareness - Fully proficient computer skills and use of relevant software and other applications.
Communication - Highly developed communication (spoken, written, public speaking and presentation) skills, including ability to present sensitive issues/positions.
Teamwork - Excellent interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with respect for diversity and gender awareness.
Creativity: Ability to assist in the design, creation and delivery of new and effective communications products and services.

Other duties/additional tasks

The Liaison Assistant

performs other duties and tasks at the request of management

Required qualifications, competences and experience Qualifications

University degree in politics, economics or sociology, English language or similar area
At least 1 year of experience in the field of Project assistance
Excellent command of German and English language in speaking and writing is mandatory

Other knowledge, additional competences

good working knowledge of ICT technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office)
good knowledge of national labour and social law and visa requirements for expats
impressive track record in a service provider and governance role
excellent command of Kurdish (Sorani) and Arabic
willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
A team player, able to work with other members of the Embassy and external partners;
A clear understanding of the need for confidentiality in this area of work as well the consequences of personal and professional lapses in security;
Ability to work under pressure, carry a diverse workload, prioritise effectively and demonstrate a positive attitude;
Ability to process and understand large amounts of data and information; turning this into concise and accurate reports.

Liaison Assistant

Posted over 5 years ago by GIZ

Duties and Responsibilities

The Liaison Assistant

Provide assistance to Liaison Management as required on Day to day liaison with Government counterparts of the project at national and support to local level and Liaison team

Supports / acts as a focal point to the Deputy Country Director and the Liaison Officers in keeping a smooth professional communication with Government, Ministries and departments, Visa and Residency offices as well as others as necessary

Assisting the Country Management and Liaison Officers follow up requests with relevant government offices and government and relevant letters and responses.

Is responsible for protocol tasks, especially regarding the planning of business trips of German visitors, test missions, etc.

Coordinating and liaising with the visa and residency office in the absence of the Liaison Officers in close collaboration with the Deputy Country Director

Acts as a focal point of requests by Headquarters in regards to Visa and official visits

Provide support in organizing meetings and consultation workshops under the project with the government’s counterpart should requested

Maintain a detailed and up to date Data Base and other records/information as reference point for administrative and liaison purpose.

Organizing and attends key meeting and takes minutes, as requested by the Deputy Country Director and on behalf of the office manager.

Establish effective communication and coordination and sharing information

Keep all documentation and files updated, properly filed and easily accessible for the internal users, scan and upload on share drive.

Represents the Office Manager Erbil during his or her absence.

Competencies

Judgment: Discretion and sound judgment in applying expertise to complex and/or sensitive issues.

Planning and organizing - Demonstrated planning and organizational skills (to plan own work), ability to work with tight deadlines and handle multiple concurrent activities.

Technology Awareness - Fully proficient computer skills and use of relevant software and other applications.

Communication - Highly developed communication (spoken, written, public speaking and presentation) skills, including ability to present sensitive issues/positions.

Teamwork - Excellent interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with respect for diversity and gender awareness.

Creativity: Ability to assist in the design, creation and delivery of new and effective communications products and services.

Other duties/additional tasks

The Liaison Assistant

performs other duties and tasks at the request of management

Required qualifications, competences and experience Qualifications

University degree in politics, economics or sociology, English language or similar area

At least 1 year of experience in the field of Project assistance

Excellent command of German and English language in speaking and writing is mandatory

Other knowledge, additional competences

good working knowledge of ICT technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office)

good knowledge of national labour and social law and visa requirements for expats

impressive track record in a service provider and governance role

excellent command of Kurdish (Sorani) and Arabic

willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

A team player, able to work with other members of the Embassy and external partners;

A clear understanding of the need for confidentiality in this area of work as well the consequences of personal and professional lapses in security;

Ability to work under pressure, carry a diverse workload, prioritise effectively and demonstrate a positive attitude;

Ability to process and understand large amounts of data and information; turning this into concise and accurate reports.

Duties and Responsibilities

The Liaison Assistant

Provide assistance to Liaison Management as required on Day to day liaison with Government counterparts of the project at national and support to local level and Liaison team

Supports / acts as a focal point to the Deputy Country Director and the Liaison Officers in keeping a smooth professional communication with Government, Ministries and departments, Visa and Residency offices as well as others as necessary

Assisting the Country Management and Liaison Officers follow up requests with relevant government offices and government and relevant letters and responses.

Is responsible for protocol tasks, especially regarding the planning of business trips of German visitors, test missions, etc.

Coordinating and liaising with the visa and residency office in the absence of the Liaison Officers in close collaboration with the Deputy Country Director

Acts as a focal point of requests by Headquarters in regards to Visa and official visits

Provide support in organizing meetings and consultation workshops under the project with the government’s counterpart should requested

Maintain a detailed and up to date Data Base and other records/information as reference point for administrative and liaison purpose.

Organizing and attends key meeting and takes minutes, as requested by the Deputy Country Director and on behalf of the office manager.

Establish effective communication and coordination and sharing information

Keep all documentation and files updated, properly filed and easily accessible for the internal users, scan and upload on share drive.

Represents the Office Manager Erbil during his or her absence.

Competencies

Judgment: Discretion and sound judgment in applying expertise to complex and/or sensitive issues.

Planning and organizing - Demonstrated planning and organizational skills (to plan own work), ability to work with tight deadlines and handle multiple concurrent activities.

Technology Awareness - Fully proficient computer skills and use of relevant software and other applications.

Communication - Highly developed communication (spoken, written, public speaking and presentation) skills, including ability to present sensitive issues/positions.

Teamwork - Excellent interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with respect for diversity and gender awareness.

Creativity: Ability to assist in the design, creation and delivery of new and effective communications products and services.

Other duties/additional tasks

The Liaison Assistant

performs other duties and tasks at the request of management

Required qualifications, competences and experience Qualifications

University degree in politics, economics or sociology, English language or similar area

At least 1 year of experience in the field of Project assistance

Excellent command of German and English language in speaking and writing is mandatory

Other knowledge, additional competences

good working knowledge of ICT technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office)

good knowledge of national labour and social law and visa requirements for expats

impressive track record in a service provider and governance role

excellent command of Kurdish (Sorani) and Arabic

willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

A team player, able to work with other members of the Embassy and external partners;

A clear understanding of the need for confidentiality in this area of work as well the consequences of personal and professional lapses in security;

Ability to work under pressure, carry a diverse workload, prioritise effectively and demonstrate a positive attitude;

Ability to process and understand large amounts of data and information; turning this into concise and accurate reports.

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