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Liaison Assistant

Posted 17 days ago by GIZ
Location Erbil Job Type Permanent
Sector Service
Duties and Responsibilities
The Liaison Assistant
  • Provide assistance to Liaison Management as required on Day to day liaison with Government counterparts of the project at national and support to local level and Liaison team
  • Supports / acts as a focal point to the Deputy Country Director and the Liaison Officers in keeping a smooth professional communication with Government, Ministries and departments, Visa and Residency offices as well as others as necessary
  • Assisting the Country Management and Liaison Officers follow up requests with relevant government offices and government and relevant letters and responses.
  • Is responsible for protocol tasks, especially regarding the planning of business trips of German visitors, test missions, etc.
  • Coordinating and liaising with the visa and residency office in the absence of the Liaison Officers in close collaboration with the Deputy Country Director
  • Acts as a focal point of requests by Headquarters in regards to Visa and official visits
  • Provide support in organizing meetings and consultation workshops under the project with the government’s counterpart should requested
  • Maintain a detailed and up to date Data Base and other records/information as reference point for administrative and liaison purpose.
  • Organizing and attends key meeting and takes minutes, as requested by the Deputy Country Director and on behalf of the office manager.
  • Establish effective communication and coordination and sharing information
  • Keep all documentation and files updated, properly filed and easily accessible for the internal users, scan and upload on share drive.
  • Represents the Office Manager Erbil during his or her absence.
 
Competencies
  • Professionalism: Good knowledge in the field of communications and public information. Proven ability to conceptualize, design and implement information campaigns. In-depth knowledge of the local society, its political trends, public attitudes and procedures, and local working conditions and protocols; Thorough understanding of the objects and organizational structure; Strong communications research and analytical skills, and ability to rapidly analyze and integrate diverse information from varied sources.
  • Judgment: Discretion and sound judgment in applying expertise to complex and/or sensitive issues.
  • Planning and organizing - Demonstrated planning and organizational skills (to plan own work), ability to work with tight deadlines and handle multiple concurrent activities.
  • Technology Awareness - Fully proficient computer skills and use of relevant software and other applications.
  • Communication - Highly developed communication (spoken, written, public speaking and presentation) skills, including ability to present sensitive issues/positions.
  • Teamwork - Excellent interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with respect for diversity and gender awareness.
  • Creativity: Ability to assist in the design, creation and delivery of new and effective communications products and services.
 
Other duties/additional tasks
The Liaison Assistant
  • performs other duties and tasks at the request of management
 
Required qualifications, competences and experience Qualifications
  • University degree in politics, economics or sociology, English language or similar area
  •  At least 1 year of experience in the field of Project assistance
  •  Excellent command of German and English language in speaking and writing is mandatory
 
Other knowledge, additional competences
  • good working knowledge of ICT technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office)
  • good knowledge of national labour and social law and visa requirements for expats
  • impressive track record in a service provider and governance role
  • excellent command of Kurdish (Sorani) and Arabic
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
  • A team player, able to work with other members of the Embassy and external partners;
  • A clear understanding of the need for confidentiality in this area of work as well the consequences of personal and professional lapses in security;
  • Ability to work under pressure, carry a diverse workload, prioritise effectively and demonstrate a positive attitude;
  • Ability to process and understand large amounts of data and information; turning this into concise and accurate reports.

 

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Sector Specialisms: Service
Office Location: Erbil, Iraq