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Junior Administrative Professional

Posted 5 months ago by GIZ
Location Baghdad Job Type Permanent
Salary Sector Administration
Deadline: 31st of May 2020
Responsibilities
  • The junior administrative professional is responsible for
  • Providing administrative services for the program. 
  • Procurement for the program, ensuring all procurement is carried out according to PuR.  
  • Assisting to check, support, coach and follow up the financial implementation of local subsidies with the partner institutions.  
The Junior administrative professional performs the following tasks:
Tasks
Coordination
  • Ensures that information is exchanged between project/program staff, partners and other institutions.
  • Accompanies project/program manager or other team members to meetings if necessary.
  • Prepares and organises internal team meetings.
Administration
  • supports to organise administrative and logistical aspects of project activities (meetings, workshops etc.)
  • supports and organises transportation and logistics needs of project staff including consultants
  • coordinates with the GIZ office on the mode of service delivery
  • prepares mission orders for support staff and assists to coordinate vehicle movement in the program
  • carries out procurement in accordance with guidelines
  • responsible for filing documents in reference files or in DMS in line with GIZ’s filing rules 
Finance and accounting
  • assists to monitor expenses in Bagdad program office
  • calculates local travel claims for program national staff. 
  • collects and checks the financial documents of workshops and meetings
  • Assists checking local subsidy vouchers.
Asset and Inventory Management
  • inventory checks in line with O and R procedures.
  • Issue of assets in coordination with the finance department
 
Required qualifications, competences and experience
Qualifications
  • University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA)
Professional experience
At least 1 - 3 years’ professional experience in a comparable position
Other knowledge, additional competences
  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • very good knowledge of the European language widely used in the country, ideally a knowledge of German
  • in-depth understanding of financial planning and accounting
  • broad experience of management and administration
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management 

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