Deadline: 31st of May 2020
Responsibilities
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The junior administrative professional is responsible for
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Providing administrative services for the program.
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Procurement for the program, ensuring all procurement is carried out according to PuR.
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Assisting to check, support, coach and follow up the financial implementation of local subsidies with the partner institutions.
The Junior administrative professional performs the following tasks:
Tasks
Coordination
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Ensures that information is exchanged between project/program staff, partners and other institutions.
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Accompanies project/program manager or other team members to meetings if necessary.
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Prepares and organises internal team meetings.
Administration
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supports to organise administrative and logistical aspects of project activities (meetings, workshops etc.)
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supports and organises transportation and logistics needs of project staff including consultants
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coordinates with the GIZ office on the mode of service delivery
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prepares mission orders for support staff and assists to coordinate vehicle movement in the program
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carries out procurement in accordance with guidelines
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responsible for filing documents in reference files or in DMS in line with GIZ’s filing rules
Finance and accounting
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assists to monitor expenses in Bagdad program office
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calculates local travel claims for program national staff.
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collects and checks the financial documents of workshops and meetings
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Assists checking local subsidy vouchers.
Asset and Inventory Management
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inventory checks in line with O and R procedures.
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Issue of assets in coordination with the finance department
Required qualifications, competences and experience
Qualifications
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University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA)
Professional experience
At least 1 - 3 years’ professional experience in a comparable position
Other knowledge, additional competences
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good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
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very good knowledge of the European language widely used in the country, ideally a knowledge of German
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in-depth understanding of financial planning and accounting
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broad experience of management and administration
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willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
