Junior Administrative and Reporting Professional

Posted 8 months ago by GIZ
Location Baghdad Job Type Permanent
Salary Sector Administration, Services
The administrative professional is responsible for:
  • providing administrative services for the programme;
  • managing the monitoring and reporting of the project;
  • managing the contracts as well as procurement processes of the project;
  • ensuring that financial and administrative regulations are complied with.

The administrative and reporting professional:
  • is responsible for the asset management of the project;
  • monitors the projects’ contracts and follows up on necessary tasks such as payments and extensions;
  • monitors the procurement processes of the project and ensures a smooth process;
  • translates communication;
  • is responsible for organising administrative and logistical aspects of project activities (meetings, workshops etc.);
  • is responsible for filing documents in reference files in the office and in GIZ Intranet.
Monitoring, Evaluation and Reporting
The administrative and reporting professional:
  • is responsible for keeping the monitoring system of project activities up to date;
  • prepares thematic or geographic overviews of project activities as needed;
  • supports the preparation of project reports;
  • continues to elaborate the monitoring and evaluation system of the project;
  • prepares background reports to relevant topics;
  • attends relevant meetings for knowledge gathering and management;
  • supports exchange between GIZ projects and other actors.
Other duties/additional tasks
The administrative and reporting professional:
  • ensures that information is exchanged between project staff, partners and other institutions;
  • performs other duties and tasks at the request of management.
Required qualifications, competences and experience
  • University degree in business administration, social science, political science, project management, international studies or comparable studies
Professional experience
  • at least 3 years’ professional experience in relevant fields
  • Work for an international company or development organization is an advantage
  • Experience in administrative processes
  • good understanding of monitoring, reporting and evaluation
  • understanding of financial accounting and contract management
  • understanding of Iraqi government structures and international agencies active in Iraq are an asset
Other knowledge, additional competences
  • very good working knowledge of ITC technologies and computer applications (e.g. MS Office)
  • Fluent Arabic and English in speaking, reading and writing
  • Team player, proactive and responsible personality, solution oriented, innovative and flexible
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
  • Committed to contribute to the improvement of the living conditions of Iraqis

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