Responsibilities
The administrative professional is responsible for:
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providing administrative services for the programme;
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managing the monitoring and reporting of the project;
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managing the contracts as well as procurement processes of the project;
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ensuring that financial and administrative regulations are complied with.
Tasks
Administration
The administrative and reporting professional:
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is responsible for the asset management of the project;
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monitors the projects’ contracts and follows up on necessary tasks such as payments and extensions;
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monitors the procurement processes of the project and ensures a smooth process;
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translates communication;
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is responsible for organising administrative and logistical aspects of project activities (meetings, workshops etc.);
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is responsible for filing documents in reference files in the office and in GIZ Intranet.
Monitoring, Evaluation and Reporting
The administrative and reporting professional:
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is responsible for keeping the monitoring system of project activities up to date;
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prepares thematic or geographic overviews of project activities as needed;
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supports the preparation of project reports;
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continues to elaborate the monitoring and evaluation system of the project;
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prepares background reports to relevant topics;
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attends relevant meetings for knowledge gathering and management;
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supports exchange between GIZ projects and other actors.
Other duties/additional tasks
The administrative and reporting professional:
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ensures that information is exchanged between project staff, partners and other institutions;
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performs other duties and tasks at the request of management.
Required qualifications, competences and experience
Qualifications
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University degree in business administration, social science, political science, project management, international studies or comparable studies
Professional experience
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at least 3 years’ professional experience in relevant fields
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Work for an international company or development organization is an advantage
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Experience in administrative processes
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good understanding of monitoring, reporting and evaluation
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understanding of financial accounting and contract management
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understanding of Iraqi government structures and international agencies active in Iraq are an asset
Other knowledge, additional competences
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very good working knowledge of ITC technologies and computer applications (e.g. MS Office)
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Fluent Arabic and English in speaking, reading and writing
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Team player, proactive and responsible personality, solution oriented, innovative and flexible
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willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
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Committed to contribute to the improvement of the living conditions of Iraqis
