Junior Administrative and Reporting Professional

 Responsibilities 
The Junior professional is responsible for: 

• providing administrative services for the programme; 

• managing the monitoring and reporting of the project; 

• facilitating the contracts as well as procurement processes of the project; 

• ensuring that financial and administrative regulations are complied with. 

Tasks 
Administration 
The Junior professional: 

• is responsible for the asset management of the project; 

• monitors the projects’ contracts and follows up on necessary tasks such as payments and extensions; 

• monitors the procurement processes of the project and ensures a smooth process; 

• translates communication; 

• is responsible for organising administrative and logistical aspects of project activities (meetings, workshops etc.); 

• manages the travels and logistics of the team; 

• is responsible for filing documents in reference files in the office and in GIZ Intranet. 

Monitoring, Evaluation and Reporting 
The Junior professional: 

• is responsible for keeping the monitoring system of project activities up to date; 

• prepares thematic or geographic overviews of project activities as needed; 

• supports the preparation of project reports; 

• continues to elaborate the monitoring and evaluation system of the project; 

• prepares background reports to relevant topics; 

• attends relevant meetings for knowledge gathering and management; 

• supports exchange between GIZ projects and other actors. 

Other duties/additional tasks 
The Junior administrative and reporting professional: 

• ensures that information is exchanged between project staff, partners and other institutions; 

• performs other duties and tasks at the request of management. 

Required qualifications, competences and experience 
Qualifications 

• University degree in business administration, social science, political science, project management, international studies or comparable studies 

Junior Professional experience 

• at least 3 years’ professional experience in relevant fields 

• Work for an international company or development organization is an advantage 

• Experience in administrative processes 

• good understanding of monitoring, reporting and evaluation 

• understanding of financial accounting and contract management 

• understanding of Iraqi government structures and international agencies active in Iraq are an asset 

Other knowledge, additional competences 

• very good working knowledge of ITC technologies and computer applications (e.g. MS Office) 

• Fluent Arabic and English in speaking, reading and writing 

• Team player, proactive and responsible personality, solution oriented, innovative and flexible 

• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management 

• Committed to contribute to the improvement of the living conditions of Iraqis