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Junior Administrative and Reporting Professional

Posted 9 months ago by GIZ
Location Baghdad Job Type Permanent
Salary Sector Administration, Security
 Responsibilities 
The Junior professional is responsible for: 
  • providing administrative services for the programme; 
  • managing the monitoring and reporting of the project; 
  • facilitating the contracts as well as procurement processes of the project; 
  • ensuring that financial and administrative regulations are complied with. 
 
 
Tasks 
Administration 

The Junior professional: 
  • is responsible for the asset management of the project; 
  • monitors the projects’ contracts and follows up on necessary tasks such as payments and extensions; 
  • monitors the procurement processes of the project and ensures a smooth process; 
  • translates communication; 
  • is responsible for organising administrative and logistical aspects of project activities (meetings, workshops etc.); 
  • manages the travels and logistics of the team; 
  • is responsible for filing documents in reference files in the office and in GIZ Intranet. 
Monitoring, Evaluation and Reporting 
The Junior professional: 
  • is responsible for keeping the monitoring system of project activities up to date; 
  • prepares thematic or geographic overviews of project activities as needed; 
  • supports the preparation of project reports; 
  • continues to elaborate the monitoring and evaluation system of the project; 
  • prepares background reports to relevant topics; 
  • attends relevant meetings for knowledge gathering and management; 
  • supports exchange between GIZ projects and other actors. 
 
Other duties/additional tasks 
The Junior administrative and reporting professional: 
  • ensures that information is exchanged between project staff, partners and other institutions; 
  • performs other duties and tasks at the request of management. 
 
Required qualifications, competences and experience 
Qualifications 
  • University degree in business administration, social science, political science, project management, international studies or comparable studies 
 
Junior Professional experience 
  • at least 3 years’ professional experience in relevant fields 
  • Work for an international company or development organization is an advantage 
  • Experience in administrative processes 
  • good understanding of monitoring, reporting and evaluation 
  • understanding of financial accounting and contract management 
  • understanding of Iraqi government structures and international agencies active in Iraq are an asset 
 
Other knowledge, additional competences 
  • very good working knowledge of ITC technologies and computer applications (e.g. MS Office) 
  • Fluent Arabic and English in speaking, reading and writing 
  • Team player, proactive and responsible personality, solution oriented, innovative and flexible 
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management 
  • Committed to contribute to the improvement of the living conditions of Iraqis 

 

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“The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development with around 16,400 employe...

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