The GIZ “Private Sector Development Project” (PSD) supports the Government of Iraq to develop its private sector with the objective to create more job opportunities for young people. GIZ is a fully German Government owned organisation active in 130 countries with over 21.000 employees.
The duty station for the “Junior Administration Officer” is the GIZ Baghdad Office.
The position is in a motivated, dynamic, and idealistic team which welcomes personalities with similar qualities. We’re looking for people who like to think outside the box and are proactive in their approaches.
Responsibilities
The position holder is responsible for:
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The administrative support to the activities of the GIZ project PSD in Baghdad
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Coordination of logistical support to the project’s activities.
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Processing of contracts.
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Procurement of goods for the project’s office.
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Communication with GIZ administration offices in Iraq and HQ Germany
Tasks
Logistical Support to Project Activities
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The position holder arranges trainings, events, meetings, delegation tours and travels logistically. This includes e.g. booking of venues, transportation tickets, translators and equipment, invitation of participants etc. The position holder ensures the timely availability of all items and their quality according to GIZ standards.
Contracting
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The position holder prepares contract requests related to the Admin department and process contract requests from project’s staff, ensures the availability of all necessary documents according to GIZ quality procedures. Contracting also includes the processing, follow-up, tracking, and registration of contracts in GIZ online systems. This task entails training to staff members and sincere quality control.
Project Administration
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The position holder procures items for the project according to GIZ rules and regulations, keeps track of inventory, supports the GIZ HR department on behalf of the project, informs about new and existing administration rules, creates and upholds internal project administration procedures, arranges travels and appointments, handles administrative demands from the respective Iraqi administration offices, and supports the projects in all other administrative matters.
Document Management System (DMS)
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The position holder checks and maintain the proper filing in DMS according to PuR on a regular basis.
Other duties-additional tasks
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The position holder will support the project with any additional tasks of non-technical nature if necessary, upon request from the Administration manager.
Required qualifications, competencies
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Education: University degree preferably in Business Administration or a relevant field.
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Experience: Minimum of 1-3 years of relevant occupational experience. Work for an international company or development organization is an advantage.
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Responsibility: Independent execution of tasks according to existing planning and consultation with supervisor and colleagues.
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Tasks require constructive creative thinking, sometimes also conceptual initiative.
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Being acquainted with administrative procedures in government and administrative offices is an advantage.
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Above average academic Arabic and fluent English language proficiencies are mandatory (written and spoken).
Other knowledge, additional competencies
Office Software literacy
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Team player, proactive and responsible personality, innovative and flexible.
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Ability to travel in Iraq and abroad for limited periods
