Junior Accounting Officer

Posted 8 months ago by GIZ
Location Erbil Job Type Permanent
Salary Sector Accountancy, Services
Accountants are part of the Accounting and Finance Unit of the GIZ Country Office Iraq. As part of the job description of the unit is to do monthly accounting for projects and send reports to HQs Finance Teams. Thus, an accountant in GIZ Country Office Iraq is required to do accounting–posting to WINPACCS of the projects or office journals he or she is responsible for. For this to take place, the accountant is supposed to do the following tasks:
  1. Reads understand and implement GIZ P+R in his day to day work. He/she keeps him/herself updated on all policies, procedures and rules relevant to his/her job.
  2. Reads understand the GIZ chart of accounts and ensure that cost category are correctly applied.
  3. Advices the finance officers of the GIZ projects in line with GIZ accepted accounting principles and countrywide policy of GIZ Iraq.
  4. Supporting the internal control unit of GIZ country office at the time they carry out internal control on project’s administration and finance.

  • Develops a cordial, direct, and productive work – relationship with the cashiers and bookkeepers in the Finance and Accounting Unit as well as with projects. 
  • Communicates coordinates and facilitates receiving the monthly financial files from the cashiers according to the accounting schedule developed in the Unit.
  • By receiving the monthly financial files, he/she makes sure the balances brought forward from the previous month are correct, and that all the necessary documents – cashbooks, bankbooks, cash counting protocols, bank statements, bank account reconciliation sheets, and the vouchers are available in the file.
  • Posting the vouchers chronologically to the accounting database according to GIZ procedures and fill in the relevant cells in the GIZ validation stamp through the respective number.
  • Reads the journals, makes any reversals and corrections if necessary, and create Day End / Month End Closing
  • Upload all required documents with each closing and comprehensive explanation. He/she ensures that project managers regularly read and approve monthly financial statements.
  • Prepares the costs / Income and advance reports for each period, each journal, and forwards them to the respective projects for their review.
  • Keeps an organized record of the office accounting files, including vouchers and journals, in line with the filing rules of the GIZ (proper labels, completeness, and correctness of file sequences).
  • Reviewing individual vouchers and note any type of irregularity in the GIZ standard error sheet. The error sheets are then provided to projects, feedback received, and filed accordingly.
  • Contributes to team building within the Unit and the whole office acts professionally and complies with the GIZ Code of Conduct. 
  • Preparing annual financial inventory for all journals and upload them to the central accounting system.
  • Make sure that booking texts are formulated briefly and clearly.
  • Before EOP ensures that there is no difference between the cash balance in the journal and the cashiers’ cashbook. In case of differences find out the reason and correct the entries or prepare a proper justification for HQ.
Other duties/additional tasks:
The accounting Junior Officer 
Takes on additional roles and ensure maintenance is reported, carried out, and monitored.
performs other duties and tasks at the request of management 
Required Qualifications and Competencies
  • Education: University degree in financial accounting, business administration or comparable degree in accounting. 
  • Minimum of 3 years of professional experience in the field of finance and accounting with international NGOs, international organization, or enterprise and familiar with international standards in accountancy.
  • Thorough experience in working together with other administrative departments (administration, coordination, management of human resources, technical advisory services)
  • Responsibility: Independent execution of tasks according to existing planning and consultation with supervisor and colleagues. 
  • Fluent English, Kurdish and Arabic language proficiencies are mandatory (written and spoken).
Other Knowledge, additional competencies 
Office Software literacy
Team player, proactive and responsible personality, innovative and flexible.
good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office) 
willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management 

Requirements for application: 
  • Subject line of the application should clearly indicate the vacancy applied for. 
  • CVs and motivations letters that are in the form of IMG, pictures, screenshots and links will not be accepted. 
  • Only shortlisted candidates will be contacted. 
  • Applications passed the expiration date of the advertisement will not be considered.

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Sector Specialisms: Services
Office Location: Erbil, Iraq