Human Resources Assistant

Posted 3 months ago by Médecins Sans Frontières
Location Erbil Job Type Contract
Salary Sector Human Resources, NGO
Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organization assisting people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

Deadline for application: 15/12/2019

How to Apply: 
Interested candidates are invited to submit their complete application file (CV + motivation letter + references + ID card), Only applications with complete documentation will be considered.
By email to

We are seeking to employ a candidate for the following positions:

Main purpose of the job:
Execute administrative, HR and legal related tasks to support the Personnel Administration Manager following MSF standards and procedures, to ensure legal compliance and to realize the HR capacity required achieving the mission objectives.

  • Under the supervision of the Personnel Administration Manager managing personal files to ensure accuracy, compliance and on-time payments. 
  • Updating the HR database and personal files to facilitate HR processes management. 
  • Preparing employment contracts in conformity with legal requirements including specific amendments when necessary to ensure local labor and fiscal law compliance. 
  • Preparing monthly payslips for all staff, editing and updating the necessary data, to ensure the punctuality and accuracy of staff payroll. 
  • Following up of all expiring rental contract dates and inform the Administration Manager to leave enough time to arrange a renewal or look for some other alternative 
  • Making all administrative information available to the staff (posting, meetings, etc.), supporting the Personnel Administration Manager in translating documents into the local language and assisting in meetings upon request. 
  • Supervising the domestic staff of cook and cleaners, monitoring their performances.
  • Additional HR/ Admin tasks delegated by the Personnel Administration Manager.
  • Ensure all staff have up-to-date work, stay and travel permits for both national and international staff (back-up task)
  • Manage the accommodation and administration of people coming through Erbil Base, including communicating- and sharing relevant information with the visitors. 
  • Manage the MSF associative life, including briefings of the newly recruited national staff

Specific requirements for the role: 
  • Desirable business, administration or computer science-related diploma
  • Experience: Essential previous working experience at least 2 years in relevant jobs 
  • Desirable experience in MSF or other NGOs in similar context 
  • Basic knowledge of using Homere software is an asset 
  • Management and reporting skills is an asset 
  • Diplomacy, good communication, and interpersonal skills 

What we offer:
  • Legal contract and pay by MSF Salary Grid.
  • The chance to gain professional development and to develop (career path, training, etc.) within the organization.
  • The opportunity to contribute to our objective of saving lives, alleviating suffering and working with those most in need.

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