HR (Junior) Specialist

Posted 12 months ago by GIZ
Location Erbil Job Type Temporary
Salary Sector NGO

Title HR (Junior) Specialist
Reports to: Head of HR unit
Deputy: Deputy head of
Duty Station: Erbil


The Deutsche Gesellschaft fürInternationale Zusammenarbeit(GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development and international education work, with 20,726 employees worldwide. As a public-benefit federal enterprise, GIZ supports the German Government–in particular the Federal Ministry for Economic Cooperation and Development (BMZ) –and many public and private sector clients in around 120 countries in achieving their objectives in international cooperation. With this aim, GIZ works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions.


A. Responsibilities

The HR (junior) specialist

  • is the focal point for operative HR questions, specifically recruitment and selection, contract issues and professional development measures
  • support with the implementation of HR procedures as required, specifically operationaland administrative tasks
  • implements national personnel policies in line with local conditions
  • acts independently and integrates others who have been assigned HR tasks
  • advises employees from all projects on HR policy issues
The HR (junior) specialist performs the following tasks:
B. Tasks
1. Personnel recruitment
The HR (junior) specialist organizes and directs the recruitment and hiring process in accordance with GIZ standards and SOPs in place. He/she
  • follow and implement the GIZ recruitment workflow
  • advises managers on drawing up requirement profiles and formulates appropriate job descriptions in consultation with them
  • searches for suitable staff in accordance with the requirements for the positions (identifies existing GIZ HR resources in the country and/or region, writes job advertisements and ensures publication in appropriate print and/or online media)
  • evaluates applications received and shortlists candidates on the basis of the requirements or hiring criteria, obtains references, and conducts preliminary discussions
  • organizes personnel selection (e.g. applicant interviews) and advises if necessary on selection
  • insure GIZ cross eye principle is adhered to during the interviewing process
  • notifies unsuccessful applicants, documents the selection process, archives the documentation and enters the data in existing HRM systems.
  • assigned by the Search Committee with the status and authority to ensure all aspects of the recruitment process are fair and unbiased and in compliance with Affirmative Action and Equal Opportunity laws
  • Preparing Offer Letters
2. Conditions of employment and HR support
The HR (junior) specialist ensures contract processing and assists staff on all HR matters. He/she
  • determines the appropriate contract based on national labour law and the material and formal conditions (limited/unlimited employment contract, distinction from appraiser contract, internship etc.)
  • deals with all other organisational and administrative stages in processing, e.g. weekly/monthly update of entries in S4GIZ-HR for national personnel
  • maintains information on hiring conditions for national personnel (remuneration system, salary groups, model job descriptions, labour law etc.), updates this and informs managers
  • weekly/Monthly Update on National Personal Files in DMS, recruitment database, HR documents in DMS and MS teams.
  • maintenance of Archiving for national personals personal files and personal documents.
3. Contract Management
The HR (junior) specialist
Concerning Nationally Employed Personnel
  • ensures that agreements the remuneration system are followed.
  • prepares standard employment contracts according to specifications in the service request.
  • ensures that the employee have a copy of the contract and that the original document is kept in the employee’s personnel file
  • manages personnel files
  • updates and gives information to the Management regarding all issues concerning national personnel (Remuneration system, wage groups, model job descriptions etc.)
4. S4GIZ/HR Application for national personal
The HR (junior) specialist
  • provide reliable information on all personal and contract data
  • carry out detailed analyses of salary structures;
  • monitor contract terms.
  • insurance cover provided under GIZ’s group accident policy
  • provides access to GIZ mailbox, intranet and DMS (expires at contract end)
  • participation in the staff survey
  • use of S4GIZ (expires at contract end)

5. Other duties/additional tasks

The HR (junior) specialist

  • coordinating with RMO for registering the national personal in GIZ with Local authorities.
  • checks the names of national personnel against the sanction list (Black List)
  • fully maintenance of overtime claims, overtime request and final overtime calculation for final payment
  • performs other duties and tasks at the request by head of HR

C. Required qualifications, competences and experience

  • BA/MSc in business administration, university degree in law/ politics, economics or sociology (if possible with a focus on HR management) or similar area
Other knowledge, additional competences
  • 4+ years’ in Human Resources
  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office), HR-S4GIZ is an asset
  • good knowledge of national labour and social law for Iraq including the Kurdistan Region
  • experience in advising on HR issues
  • impressive track record in a service provider and governance role
  • excellent English language skills
  • very good knowledge of the European language widely used in the country, ideally knowledge of German
  • awareness of how to handle HR issues appropriately (confidentiality, data protection)
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Requirements for application:
  • The reference number and position must be mentioned in the subject line of the email, Ref: (EBL- CO21-151) HR (Junior) Specialist
  • Subject line of the application should clearly indicate the vacancy applied for.
  • CVs and motivations letters that are in the form of IMG, pictures, screenshots and links will not be accepted.
  • Only shortlisted candidates will be contacted.
  • Applications passed the expiration date of the advertisement will not be considered.

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The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development and international education...

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Sector Specialisms: Services
Office Location: Erbil, Iraq