HR Generalist with ref. GIZ-E003

Location	Erbil	Job Type	Permanent
Salary		Sector	Human Resources

A.Responsibilities

HR Generalist (m/f) provides support in

advice to program manager concerning work condition and remuneration issues
is responsible for implementing HR procedures as required, specifically operational and administrative tasks.
implements national personnel policies in line with local conditions
acts independently and integrates others who have been assigned HR tasks
assumes conceptual and coordination tasks in HR management on behalf of the Head of Human Resources
represents the Head of Human Resources in his absence

B.The HR Generalist (m/f) performs the following tasks:

Conditions of employment and HR support

Provides accurate and timely processing of GIZ Iraq payroll
Maintains payroll processing system and records by gathering, calculating, and inputting data
Manage workflow to ensure all payroll transactions are processed accurately and timely
Process taxes and payment of employee benefit
Computes employee take-home pay based on time records, benefits, and taxes
Answers staff questions about wages, deductions, attendance, and time records
Handles changes in exemptions, job status, and job titles
identifies, investigates, and resolves discrepancies in timesheet and payroll records
Honours confidentiality of employees' pay records
Completes payroll reports for record-keeping purposes or managerial review
Determines organisation's tax obligations by calculating national and council taxes as well as National Insurance contributions

Conditions of employment and HR support

The HR Generalist (m/f) ensures contract processing and assists staff on all HR matters. He/she

determines the appropriate contract based on national labour law and the material and formal conditions (limited/unlimited employment contract, distinction from appraiser contract, internship etc.)
adjust as required by the labour law on the basis of the standard GIZ contract, local hiring conditions and the contents of the advertisement
maintains information on hiring conditions for national personnel (remuneration system, salary groups, model job descriptions, labour law etc.), updates this and informs managers.
Ensures that the program and the employee each have a copy of the contract and that one file copy is kept in the employee’s personnel file.

HR instruments and procedures HR Generalist (m/f)

Adjust in implementing policies for national personnel updates it annually
Keeps informed about changes in labour and social laws
Adjust in compiling an Employment Handbook and
is involved in HRM for national personnel
Formulating and updating a wide range of HR information materials (for new staff or for the employment manual)
Monitors the evaluation process (information on schedule for the staff assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.)
Carries out other project activities and tasks, as assigned
Prepare training materials (including producing materials or planning rooms for induction events for new staff)
Maintaining leave, sickness and overtime reports

Other duties/additional tasks

The HR Generalist (m/f)

performs other duties and tasks at the request of management
Creates/updates personnel information system.
Updates Staff database for national personnel weekly

C.Required qualifications, competences and experience

Qualifications

BA/MSc in business administration, university degree in law (if possible with a focus on HR management) or comparable degree

Professional experience

5+ years’ experience in this area

Other knowledge, additional competences

good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
Attention to Detail
Excellent Mathematical Skills
Accounting and Bookkeeping Skills
Understanding of Tax- and Social contribution procedures
Familiar with Payroll Software
Multi-Tasking abilities
knowledge of national labour and tax- and social law
knowledge of HR management
excellent knowledge of the European language widely used in the country, excellent Arabic language and ideally a knowledge of German
strictly confidential handling of all HR issues
willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

A.Responsibilities

HR Generalist (m/f) provides support in

advice to program manager concerning work condition and remuneration issues

is responsible for implementing HR procedures as required, specifically operational and administrative tasks.

implements national personnel policies in line with local conditions

acts independently and integrates others who have been assigned HR tasks

assumes conceptual and coordination tasks in HR management on behalf of the Head of Human Resources

represents the Head of Human Resources in his absence

B.The HR Generalist (m/f) performs the following tasks:

Conditions of employment and HR support

Provides accurate and timely processing of GIZ Iraq payroll

Maintains payroll processing system and records by gathering, calculating, and inputting data

Manage workflow to ensure all payroll transactions are processed accurately and timely

Process taxes and payment of employee benefit

Computes employee take-home pay based on time records, benefits, and taxes

Answers staff questions about wages, deductions, attendance, and time records

Handles changes in exemptions, job status, and job titles

identifies, investigates, and resolves discrepancies in timesheet and payroll records

Honours confidentiality of employees' pay records

Completes payroll reports for record-keeping purposes or managerial review

Determines organisation's tax obligations by calculating national and council taxes as well as National Insurance contributions

Conditions of employment and HR support

The HR Generalist (m/f) ensures contract processing and assists staff on all HR matters. He/she

determines the appropriate contract based on national labour law and the material and formal conditions (limited/unlimited employment contract, distinction from appraiser contract, internship etc.)

adjust as required by the labour law on the basis of the standard GIZ contract, local hiring conditions and the contents of the advertisement

maintains information on hiring conditions for national personnel (remuneration system, salary groups, model job descriptions, labour law etc.), updates this and informs managers.

Ensures that the program and the employee each have a copy of the contract and that one file copy is kept in the employee’s personnel file.

HR instruments and procedures HR Generalist (m/f)

Adjust in implementing policies for national personnel updates it annually

Keeps informed about changes in labour and social laws

Adjust in compiling an Employment Handbook and

is involved in HRM for national personnel

Formulating and updating a wide range of HR information materials (for new staff or for the employment manual)

Monitors the evaluation process (information on schedule for the staff assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.)

Carries out other project activities and tasks, as assigned

Prepare training materials (including producing materials or planning rooms for induction events for new staff)

Maintaining leave, sickness and overtime reports

Other duties/additional tasks

The HR Generalist (m/f)

performs other duties and tasks at the request of management

Creates/updates personnel information system.

Updates Staff database for national personnel weekly

C.Required qualifications, competences and experience

Qualifications

BA/MSc in business administration, university degree in law (if possible with a focus on HR management) or comparable degree

Professional experience

5+ years’ experience in this area

Other knowledge, additional competences

good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)

Attention to Detail

Excellent Mathematical Skills

Accounting and Bookkeeping Skills

Understanding of Tax- and Social contribution procedures

Familiar with Payroll Software

Multi-Tasking abilities

knowledge of national labour and tax- and social law

knowledge of HR management

excellent knowledge of the European language widely used in the country, excellent Arabic language and ideally a knowledge of German

strictly confidential handling of all HR issues

willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

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