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HR Generalist

Posted 7 months ago by GIZ
Location Erbil Job Type Permanent
Salary Sector Human Resources
A.Responsibilities
HR Generalist (m/f) provides support in
  • advice to program manager concerning work condition and remuneration issues
  • is responsible for implementing HR procedures as required, specifically operational and administrative tasks.
  • implements national personnel policies in line with local conditions
  • acts independently and integrates others who have been assigned HR tasks
  • assumes conceptual and coordination tasks in HR management on behalf of the Head of Human Resources
  • represents the Head of Human Resources in his absence
 
B.The HR Generalist (m/f) performs the following tasks:
  • Conditions of employment and HR support
  1. Provides accurate and timely processing of GIZ Iraq payroll
  2. Maintains payroll processing system and records by gathering, calculating, and inputting data
  3. Manage workflow to ensure all payroll transactions are processed accurately and timely
  4. Process taxes and payment of employee benefit
  5. Computes employee take-home pay based on time records, benefits, and taxes
  6. Answers staff questions about wages, deductions, attendance, and time records
  7. Handles changes in exemptions, job status, and job titles
  8. identifies, investigates, and resolves discrepancies in timesheet and payroll records
  9. Honours confidentiality of employees' pay records
  10. Completes payroll reports for record-keeping purposes or managerial review
  11. Determines organisation's tax obligations by calculating national and council taxes as well as National Insurance contributions
 
  • Conditions of employment and HR support
The HR Generalist (m/f) ensures contract processing and assists staff on all HR matters. He/she
  1. determines the appropriate contract based on national labour law and the material and formal conditions (limited/unlimited employment contract, distinction from appraiser contract, internship etc.)
  2. adjust as required by the labour law on the basis of the standard GIZ contract, local hiring conditions and the contents of the advertisement
  3. maintains information on hiring conditions for national personnel (remuneration system, salary groups, model job descriptions, labour law etc.), updates this and informs managers.
  4. Ensures that the program and the employee each have a copy of the contract and that one file copy is kept in the employee’s personnel file.
 
  • HR instruments and procedures HR Generalist (m/f)
  1. Adjust in implementing policies for national personnel updates it annually
  2. Keeps informed about changes in labour and social laws
  3. Adjust in compiling an Employment Handbook and
  4. is involved in HRM for national personnel
  5. Formulating and updating a wide range of HR information materials (for new staff or for the employment manual)
  6. Monitors the evaluation process (information on schedule for the staff assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.)
  7. Carries out other project activities and tasks, as assigned
  8. Prepare training materials (including producing materials or planning rooms for induction events for new staff)
  9. Maintaining leave, sickness and overtime reports
 
  • Other duties/additional tasks
The HR Generalist (m/f)
  1. performs other duties and tasks at the request of management
  2. Creates/updates personnel information system.
  3. Updates Staff database for national personnel weekly
 
C.Required qualifications, competences and experience
Qualifications
  • BA/MSc in business administration, university degree in law (if possible with a focus on HR management) or comparable degree
Professional experience
  • 5+ years’ experience in this area
Other knowledge, additional competences
  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • Attention to Detail
  • Excellent Mathematical Skills
  • Accounting and Bookkeeping Skills
  • Understanding of Tax- and Social contribution procedures
  • Familiar with Payroll Software
  • Multi-Tasking abilities
  • knowledge of national labour and tax- and social law
  • knowledge of HR management
  • excellent knowledge of the European language widely used in the country, excellent Arabic language and ideally a knowledge of German
  • strictly confidential handling of all HR issues
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

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