HR Assistant

TITLE:  HR Assistant

TEAM/PROGRAMME: Operation LOCATION: Baghdad

CONTRACT LENGTH: One year

Background

The Iraq Durable Communities and Economic Opportunities (DCEO) is a United States Agency for International Development (USAID) program implemented by Chemonics International in Iraq. DCEO aims to support vulnerable communities to build community resilience against destabilizing factors by increasing their adaptive capacity and economic well-being. The project consists of two objectives. Objective 1, Adaptative capacity of vulnerable communities increased is achieved through two components. Component 1.1 seeks to mitigate drivers of conflict in targeted communities and Component 1.2 seeks to enhance community leadership of inclusive local development. Objective 2, Economic well-being of communities advanced, will rest on the assessments, analysis, foundations, and groundwork of Objective 1

OBJECTIVE: 

The HR Assistant will contributes to the implementation of HR policies and procedures in Chemonics’s Baghdad office in close coordination with finance, logistics and operations teams and with technical daily coordination with HR team In Federal Iraq and KRIHR functions include recruitment, staff orientation and induction, grievance processes, HR policy development, Personnel file and documentation management, and supporting the Operations Manager with the HR management of local support staff at the Federal Iraq offices and guesthouse, i.e. cleaners and housekeeper.

Reports to: HR Specialist

Staff reporting to this post: NA

Responsibilities

• Be thoroughly familiar with Chemonics HR policies and procedures in Iraq
• Support the HR Department with the creation of the Field Office Federal Iraq Policy Manual
• Support the HR Department with updating the Federal Iraq benefits summary and adopting other HR policy documents for Baghdad operations.
• Ensure that Chemonics HR policies and procedures in Iraq are implemented in such a way as to protect the rights of both staff and the company while equally ensuring that both staff and the company meet their responsibilities, and ensure everything will be based on Iraqi Labor Law and other valid laws related to the relationships between the employees and the employer.
• Support recruitment processes in Baghdad, including developing and placing vacancy announcements, receiving and grading applications, arranging and participating in interviews, collecting references, and Biodata Information.
• Ensure that candidate selection processes is in accordance with Chemonics’s policies and procedures for Iraq with a focus on transparency, fairness and recruitment on the basis of merit.
• Maintain accurate, updated, and confidential personnel and recruitment files and trackers.
• Support the preparation of all new and revised staff contracts, offer letters, salary worksheets and personal declarations and advise the hiring managers on proposed salary scales for each position.
• Support the new staff induction processes ensuring that all new staff receive onboarding training and are introduced to Chemonics’s policies and procedures and that they are re-oriented on a periodic basis.
• Particular focus on the recruitment, management, HR filing related.
• Maintain confidentiality of all HR decisions, issues and records.
• As requested, participate in meetings representing HR.
• Manage and maintain the official letter reference system and insure all the official letters with outside entities are documented and archived in proper way based on Iraqi law.
• Other duties as assigned by the HR Specialist.

• Bachelor’s degree preferred or equivalent years of experience working in HR.
• Contextual understanding of Baghdad and neighboring provinces in Federal Iraq.
• At least 2-years of experience in HR / Administration with prior experience working for international organizations is strongly preferred
• Ability to work simultaneously with multiple tasks, willingness and ability to work efficiently with a wide diverse group of people
• Ability to cope with large workloads, with tight deadlines, under pressure.
• Excellent sense of judgment.
• Excellent interpersonal and communication skills.
• Strong problem-solving skills.
• Good spoken and written English and Arabic.
• Solid knowledge of Microsoft Office Package, in particular Excel, Word and Outlook.
• Strong organizational skills
• Basic knowledge about the valid Iraqi labor law, income tax law and social security law.
• Excellent working knowledge of threat assessment, risk mitigation and ability to work on acceptance strategy at all levels.