A. Responsibilities
The HR Assistant is:
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Performing general services
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Assisting the HR Unit with its tasks as instructed
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Assisting with recruitment filing in line with GIZ filing rules
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Responsible for the recruitment database and monitoring system
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Further developing instruments and assisting in introducing innovation and change
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Assisting with filing documents in reference files or DMS in line with GIZ’s filing rules
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Ensures that the necessary office supplies are available
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Completes forms and tables in accordance with specific instructions from the HR unit
B. The HR Assistant performs the following tasks
1- Support for HR Unit
The HR Assistant:
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Photocopies and scans documents as needed;
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Organizes and compiles information materials;
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Labels files in accordance with GIZ filing rules
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Updating the monitoring system regularly
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Monitors and updates the recruitment database and the different recruitment platforms
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Organizes the recruitment mailbox in accordance with the information given by the unit
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Assists in organizing the selection process (e.g. interviews)
2- General tasks
The HR Assistant:
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Delivers and collects documents for the HR Unit.
3- Other duties/tasks
The HR Assistant:
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Performs other duties/tasks at the request of the HR Manager/Senior HR Advisor.
C. Required qualifications, competences and experience
Qualifications
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Bachelor’s degree in administration, Humanities, or any other relevant field for this position
Professional experience
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1 to 3 years’ experience in Human Resources.
Other knowledge, additional competences
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good working knowledge of IT technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
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Excellent knowledge of English, Kurdish and Arabic; languages, German language is an asset
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willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
