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HR Assistant

Posted 3 months ago by GIZ
Location Erbil Job Type Contract
Salary Sector Human Resources, NGO

Contract Duration: 5 months

Responsibilities
The HR assistant provides support in 

  • assist in identifying relevant problems and issues and in formulating implementation- oriented solutions 
  • further developing instruments and assisting in introducing innovation and change 
  • assisting a specific administrative officer with his/her tasks as instructed 
  • assisting with the recruitment procedure 
  • archiving and DMS 


 

Tasks
Generals tasks and services The HR assistant 

  • assists in drawing up job descriptions and requirement profiles 
  • assists with recruiting (identifies existing GIZ HR resources in the country and/or region, writes job advertisements and ensures publication in appropriate print and/or online media) 
  • assists in organising the selection process (e.g. interviews) 
  • assists with notification of unsuccessful applicants, documents the selection process, archives the documentation and enters the data in existing HRM systems 
  • helps prepare documents service requests and enquiries 
  • assists with developing HR procedures and instruments 


Archive The HR assistant 

  • photocopies and scans documents as needed 
  • organises and compiles information materials 
  • labels files in accordance with GIZ filing rules 
  • follow up and archive the Observer assessment sheet for selecting of national personnel 
  • completes forms and tables in accordance with specific instructions from the administrative manager 
  • assists in organising the evaluation process (information on schedule for the staff assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.) 
  • assists with training materials (including producing materials or planning rooms for induction events for new staff) 
  • filing documents in reference files or DMS in line with GIZ’s filing rules 

 

Other duties/additional tasks The HR assistant 

  • performs other duties and tasks at the request of management 

 

Required qualifications, competences and experience 
Qualifications 

  • BA in business administration, university degree in law or sociology (if possible with a focus on HR management) or comparable degree 
  • Professional experience 
  • initial experience (internship or similar) in this area 

 

Other knowledge, additional competences 

  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office) 
  • basic knowledge of national labour and social law 
  • basic knowledge of HR management, initial work experience desirable 
  • very good knowledge of the English language 
  • strictly confidential handling of all HR issues 
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management 

 

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Sector Specialisms: Services
Office Location: Erbil, Iraq