Duties and Responsibilities:
- Establish, manage, and maintain personnel files in an accurate and consistent manner.
- Substantiates applicants' skills by administering and scoring tests where applicable.
- Schedules candidate interviews by coordinating appointments with the relevant panel members.
- Welcomes new employees to the organization and conducts orientation.
- Provides payroll information by collecting time and attendance records.
- Maintains and regularly updates attendance records and Time Sheet of staff.
- Submits employee data reports by assembling, preparing, and analyzing data and information.
- Maintains employee information by entering and updating employment and status-change data.
- Provides secretarial support by entering, formatting, and printing information; organizing work.
- Maintains staff confidence and keeps human resource information highly confidential.
- Prepares Employment contracts
- Enters all required data of all staff members into QANDIL’s HR system and policies
- Reviews all applications to vacancies; prepares candidate shortlists; participates in recruitment
- Keeps records and maintains all relevant correspondence, incoming and outgoing letters;
- Creates and maintains filing and reference system as per QANDIL’s guidelines;
- Drafts routine correspondence, letters, documents and forms related to QANDIL admin matters.
- His /her line manager may also assign HR and Admin officer other relevant tasks.
Requirements:
- Bachelor Degree in Business Administration or human Resource;
- At least three years experience in the same position or HR field;
- Fluency in English, Arabic and Kurdish Languages;
- Proficiency in Microsoft Office, especially Word, Excel and Outlook email;
- Strong organizational and problem-solving skills;
- Must be a self-starter and internally driven to success and hard work;
- Possesses strong cross-cultural communication skills, both written and verbal;
- Ability to read, analyze and legal documents;
- Ability to respond to common inquiries or complaints from staff, regulatory agencies, or members
- of the business community;
- Able to work in a team and as individual;
- Good management, administrative and communication skills;
- Experience working with NGOs or humanitarian organizations is a plus; understanding of
- humanitarian principles & values is a must;
- Knowledge or willingness to learn;
- Must be organized, able to multi-task, flexible, and able to work as a team and individual;
- Must be able to build relationships with people from all backgrounds
- Be very flexible regarding time, tasks and responsibilities
- Be very mature, professional, and organized
