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HR and Admin Officer

Posted 6 days ago by Qandil Swedish Humanitarian Aid
Location Erbil Job Type Permanent
Sector Human Resources, NGO

Duties and Responsibilities:

  • Establish, manage, and maintain personnel files in an accurate and consistent manner.
  • Substantiates applicants' skills by administering and scoring tests where applicable.
  • Schedules candidate interviews by coordinating appointments with the relevant panel members.
  • Welcomes new employees to the organization and conducts orientation.
  • Provides payroll information by collecting time and attendance records.
  • Maintains and regularly updates attendance records and Time Sheet of staff.
  • Submits employee data reports by assembling, preparing, and analyzing data and information.
  • Maintains employee information by entering and updating employment and status-change data.
  • Provides secretarial support by entering, formatting, and printing information; organizing work.
  • Maintains staff confidence and keeps human resource information highly confidential.
  • Prepares Employment contracts
  • Enters all required data of all staff members into QANDIL’s HR system and policies
  • Reviews all applications to vacancies; prepares candidate shortlists; participates in recruitment
  • Keeps records and maintains all relevant correspondence, incoming and outgoing letters;
  • Creates and maintains filing and reference system as per QANDIL’s guidelines;
  • Drafts routine correspondence, letters, documents and forms related to QANDIL admin matters.
  • His /her line manager may also assign HR and Admin officer other relevant tasks.

 

Requirements:

  • Bachelor Degree in Business Administration or human Resource;
  • At least three years experience in the same position or HR field;
  • Fluency in English, Arabic and Kurdish Languages;
  • Proficiency in Microsoft Office, especially Word, Excel and Outlook email;
  • Strong organizational and problem-solving skills;
  • Must be a self-starter and internally driven to success and hard work;
  • Possesses strong cross-cultural communication skills, both written and verbal;
  • Ability to read, analyze and legal documents;
  • Ability to respond to common inquiries or complaints from staff, regulatory agencies, or members
  • of the business community;
  • Able to work in a team and as individual;
  • Good management, administrative and communication skills;
  • Experience working with NGOs or humanitarian organizations is a plus; understanding of
  • humanitarian principles & values is a must;
  • Knowledge or willingness to learn;
  • Must be organized, able to multi-task, flexible, and able to work as a team and individual;
  • Must be able to build relationships with people from all backgrounds
  • Be very flexible regarding time, tasks and responsibilities
  • Be very mature, professional, and organized

 

 

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Qandil Swedish Humanitarian Aid

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http://www.qandil.org/

QANDIL is a not-for-profit, non-governmental, non-political, and non-religious Swedish humanitarian aid organization that was founded in 1991 in Stockholm, Sweden. Initially focusing on raising awa...

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Sector Specialisms: NGO
Office Location: English Village, Erbil-Iraq