HR & Admin Assistant

Posted about 2 years ago by Qandil Swedish Humanitarian Aid
Location Erbil Job Type Permanent
Salary Sector Human Resources, NGO


  • Establish, manage, and maintain personnel files in an accurate and consistent manner.

  • Substantiates applicants' skills by administering and scoring tests where applicable.

  • Schedules candidate interviews by coordinating appointments with the relevant panel members.

  • Welcomes new employees to the organization and conducts orientation.

  • Provides payroll information by collecting time and attendance records.

  • Maintains and regularly updates attendance records and Time Sheet of staff.

  • Submits employee data reports by assembling, preparing, and analyzing data and information.

  • Maintains employee information by entering and updating employment and status‐change data.

  • Provides secretarial support by entering, formatting, and printing information; organizing work.

  • Maintains staff confidence and keeps human resource information highly confidential.

  • Prepares Employment contracts

  • Enters all required data of all staff members into QANDIL’s HR system and policies

  • Reviews all applications to vacancies; prepares candidate shortlists; participates in recruitment

  • Keeps records and maintains all relevant correspondence, incoming and outgoing letters;

  • Creates and maintains filing and reference system as per QANDIL’s guidelines;

  • Drafts routine correspondence, letters, documents and forms related to QANDIL admin matters.

  • The HR/Admin Assistant may also be assigned other relevant tasks by his/her line manager(s).


  • University degree, preferably in the area of human resources or administration.

  • Two years of previous HR experience is highly desired

  • Excellent written and verbal communication and organizational skills.

  • ​Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
  • Ability to handle confidential matters

  • Ability to meet deadlines and work under pressure.

  • Excellent level of computer literacy required

  • Personal commitment, efficiency, flexibility, and drive for results

  • Fluency in English and Kurdish. Knowledge of Arabic is an advantage.

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Qandil Swedish Humanitarian Aid


QANDIL is a not-for-profit, non-governmental, non-political, and non-religious Swedish humanitarian aid organization that was founded in 1991 in Stockholm, Sweden. Initially focusing on raising awa...

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Sector Specialisms: NGO
Office Location: English Village, Erbil-Iraq