MAJOR DUTIES AND RESPONSIBILITIES:
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Establish, manage, and maintain personnel files in an accurate and consistent manner;
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Substantiates applicants' skills by administering and scoring tests where applicable;
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Schedules candidate interviews by coordinating appointments with the relevant panel members;
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Welcomes new employees to the organization and conducts orientation;
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Provides payroll information by collecting time and attendance records;
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Maintains and regularly updates attendance records and Time Sheet of staff;
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Submits employee data reports by assembling, preparing, and analyzing data and information;
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Maintains employee information by entering and updating employment and status-change data;
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Provides secretarial support by entering, formatting, and printing information; organizing work;
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Maintains staff confidence and keeps human resource information highly confidential;
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Prepares Employment contracts;
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Enters all required data of all staff members into QANDIL’s HR system and policies;
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Reviews all applications to vacancies; prepares candidate shortlists; participates in recruitment;
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Keeps records and maintains all relevant correspondence, incoming and outgoing letters;
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Creates and maintains filing and reference system as per QANDIL’s guidelines;
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Drafts routine correspondence, letters, documents and forms related to QANDIL admin matters;
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The HR/Admin Assistant may also be assigned other relevant tasks by his/her line manager(s).
Qualifications & Preferred Skills
REQUIRED QUALIFICATIONS (EDUCATION, KNOWLEDGE, AND SKILLS):
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University degree, preferably in the area of human resources or administration;
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Two years of previous HR experience is highly desired;
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Fluency in Arabic & English Languages;
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Excellent written and verbal communication and organizational skills;
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Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;
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Ability to handle confidential matters;
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Ability to meet deadlines and work under pressure.
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Excellent level of computer literacy required
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Personal commitment, efficiency, flexibility, and drive for results