HR & Admin Assistant

Posted 12 months ago by Qandil Swedish Humanitarian Aid
Location Basrah Job Type Contract
Salary Sector Human Resources, NGO
  • Establish, manage, and maintain personnel files in an accurate and consistent manner;
  • Substantiates applicants' skills by administering and scoring tests where applicable;
  • Schedules candidate interviews by coordinating appointments with the relevant panel members;
  • Welcomes new employees to the organization and conducts orientation;
  • Provides payroll information by collecting time and attendance records;
  • Maintains and regularly updates attendance records and Time Sheet of staff;
  • Submits employee data reports by assembling, preparing, and analyzing data and information;
  • Maintains employee information by entering and updating employment and status-change data;
  • Provides secretarial support by entering, formatting, and printing information; organizing work;
  • Maintains staff confidence and keeps human resource information highly confidential;
  • Prepares Employment contracts;
  • Enters all required data of all staff members into QANDIL’s HR system and policies;
  • Reviews all applications to vacancies; prepares candidate shortlists; participates in recruitment;
  • Keeps records and maintains all relevant correspondence, incoming and outgoing letters;
  • Creates and maintains filing and reference system as per QANDIL’s guidelines;
  • Drafts routine correspondence, letters, documents and forms related to QANDIL admin matters;
  • The HR/Admin Assistant may also be assigned other relevant tasks by his/her line manager(s).
Qualifications & Preferred Skills
  • University degree, preferably in the area of human resources or administration;
  • Two years of previous HR experience is highly desired;
  • Fluency in Arabic & English Languages;
  • Excellent written and verbal communication and organizational skills;
  • Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;
  • Ability to handle confidential matters;
  • Ability to meet deadlines and work under pressure.
  • Excellent level of computer literacy required
  • Personal commitment, efficiency, flexibility, and drive for results

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Qandil Swedish Humanitarian Aid


QANDIL is a not-for-profit, non-governmental, non-political, and non-religious Swedish humanitarian aid organization that was founded in 1991 in Stockholm, Sweden. Initially focusing on raising awa...

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